13th Council of Student Organizations

Minutes of the Meeting

IMC # N/A Meeting Type: Systems Check Venue: Council of Student Organizations Room, Office of Student Activities Date: Saturday, 18 June 2011 Time Started: 1:36 p.m. Time Ended: 4:00 p.m. Opening and Closing Prayer: Elijah Giancarlo B. Mallari, Socio-Spiritual Cluster Head

Attendance: Position Moderator Vice-Chairman Secretary General Finance Office Audit and Inventory Officer Cluster Heads Combat Sports Communications Performing Arts Publications Sciences Social Sciences Socio-Spiritual Team Sports Visual Arts Remarks Ms. Kristine Anne P. Valdellon Martin Luis T. Malabanan Corbin Oscar David B. Ipapo Josemaria T. Onglao Matthew M. Mandanas Jericho Martin P. Capinpin Clyde S. Maramba Erwin Guile M. Dizon Juan Miguel Carlos B. Abola Theodore Roland A. Banzon Luis Rafael S. Coloso Elijah Giancarlo B. Mallari Danilo Lorenzo S. Atanacio Zuriel Alkian C. Tan

LATE LATE LATE

ABSENT

ABSENT ABSENT

ABSENT

*All are present unless otherwise indicated.

Sanggunian ng mga Mag-aaral ng Mataas na Paraalang Ateneo de Manila School Year 2011 - 2012

Agenda: I. Schedule Updates II. List of Excusees III. Guidelines IV. Letters to PPO V. Videos and Performers VI. PA Ads VII. Program Flow and Script VIII. Distribution of Primers and Registration Cards IX. Org Fair Set-Up X. Task lists for each committee XI. Org Fair 2 Giveaways XII. Other Giveaways XIII. Creatives XIV. Miscellaneous Reminders XV. Combat Sports Cluster Night Activities XVI. Meeting Adjournment

Meeting Proper: I. Schedule Updates a. Wednesday, 29 June 2011: Still application period for orgs b. Wednesday, 06 July 2011: Actual Org Day 1 c. Monday, 04 July 2011: Deadline for posting of accepted members II. List of Excusees a. Social Sciences has not been posted yet b. Seniors are excused for their 5th period c. Juniors are excused from their 6th period d. Sophomores are excused from last 15 minutes of 5th period and whole 6th period e. Should be compiled by tonight Guidelines a. To moderators: guidelines for handling of registration cards by students i. If there is no more space on registration card, write on size 2 paper b. To org heads: reminders for org fair 2 c. To security: security procedures; letter to CAT (addressed to Mr. Yucoco and Mr. Vardeleon); guidelines to be fixed today by Elgin d. Traffic Flow into Covered Courts and Instructions to students (where to leave bags, etc.) Letters to PPO a. Consolidate the number of additional tables and chairs i. Classroom tables (1 per org) b. Combat Sports Mats Sanggunian ng mga Mag-aaral ng Mataas na Paraalang Ateneo de Manila School Year 2011 - 2012

III.

IV.

c. Technical equipment: to be handled by Matt (Speakers, Microphones, Projectors) d. Homework: List down all requirements for Org Fair 2 V. Videos and Performers a. Letters to be given to orgs to show videos/performances b. Deadline for videos: Tuesday, 21 June 2011 (2 minutes maximum) PA Ads a. To be given to Cody as soon as possible Program Flow and Script a. Care of Martin b. Host: Mr. Flojo Distribution of Primers and Registration Cards a. Juniors and Seniors: Org Primers to be distributed by Tuesday, 21 June b. Registration Cards to be distributed on Wednesday for freshmen and sophomores i. To be counted on Tuesday afternoon ii. Juniors and Seniors can avail of Registration Cards themselves at the Helpdesk during the Org Fair itself c. Class lists for Registration Cards are needed d. Distributed by Class Officers Org Fair Set-Up a. Marking of space on Tuesday b. Court 6 blocked off due to construction Task lists for each committee a. Refer to task list file Org Fair 2 Giveaways a. Distribute ballers to org heads as giveaways to applicants Other Giveaways a. Extra Teddies i. To be given to org officers of winning orgs (care of Cluster Heads) b. Random Keychains Creatives a. Shirts i. To be followed up today with Ser Ianne ii. Should be done by Wednesday iii. Payments care of Office of Student Activities Miscellaneous Reminders Sanggunian ng mga Mag-aaral ng Mataas na Paraalang Ateneo de Manila School Year 2011 - 2012

VI. VII.

VIII.

IX.

X. XI. XII.

XIII.

XIV.

a. Martin will inform new org moderators about Org Fair 2 b. Org Fair 2 evaluation will be on first Friday meeting c. Org Recruitment reflection will be followed up XV. Combat Sports Cluster Night Activities a. Interdisciplinary Tutoring (Round Table) i. 7 stations each with an org head teaching their orgs combat sport ii. 2 modules (30 minutes long each) iii. Arranged by each org b. Fight Scene Choreography Competition (forms camaraderie) c. Amazing Race with stations patterned after Combat Sports values Meeting Adjournment a. Next Meeting i. Date: ii. Time: iii. Venue:

XVI.

[To be decided after Org Fair 2] [To be decided after Org Fair 2] [To be decided after Org Fair 2]

PREPARED BY:
CORBIN OSCAR DAVID B. IPAPO CSO Secretary General

APPROVED BY:
MS. KRISTINE ANNE P. VALDELLON CSO Moderator MARTIN LUIS T. MALABANAN CSO Vice-Chairman

*THIS IS THE OFFICAL END OF THE AFORMENTIONED MEETINGS MINUTES. ANY CORRECTIONS AND AMENDMENTS ARE DOCUMENTED IN THE NEXT MEETINGS MINUTES*

Sanggunian ng mga Mag-aaral ng Mataas na Paraalang Ateneo de Manila School Year 2011 - 2012