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ESS Who's Who Configuration
ESS Who's Who Configuration
ESS Who's Who Configuration
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Introduction..................................................................................................................................3 General Settings...........................................................................................................................3 Assign Area to Area Group Page..................................................................................................3 Assign Subarea to Areas...............................................................................................................3 Assign Services to Subareas.........................................................................................................4 Service Specific Settings..............................................................................................................4 Whos Who (ESS): Selection and Output.....................................................................................4
Transporting changes of the Selection and Output setting................................................................................6 Changes to Infoset .............................................................................................................................................6
Whos Who (ESS): Maintain Settings..........................................................................................6 Whos Who (ESS): Refine Employee Search...............................................................................7 Assigning Photos to Employees...................................................................................................8 Allow Employees to upload their own photos..............................................................................8 Assign individual Photos to Employees........................................................................................8 Assigning Multiple photos to multiple Employees ....................................................................10 Issue assigning Photos to Employees..........................................................................................12
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Introduction
This document details the Configuration made to deploy the ESS service Whos Who. It also details how to assign photos to employees. The configuration recorded below reflects changes required in a standard SAP delivered system.
General Settings
All Services and Pages are delivered as standard by SAP. The following configuration should be all that is required. Assign Area to Area Group Page IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Areas > Assign Areas to Area Group Pages > Assign Areas to Area Group Pages (Add and Change Entries) SAP do not appear to deliver entries in this table configuration required Area Group Key SAPDEFAULTESS_ERP2005 Area Key EMPLOYEE_SEARCH_ERP2005 Position Choose a suitable position on the area group page, will depend on other Services allocated to the Area Page.
Assign Subarea to Areas IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Subareas > Assign Subareas to Areas > Assign Subareas to Areas (Find Entries) SAP delivers entries in this table as follows, no configuration required
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Assign Services to Subareas IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Service > Assign Services to Subareas > Assign Services to Subareas (Find Entries SAP delivers entries in this table as follows, no configuration required
If you wish to hide any services use the IMG menu Path : IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Service > Assign Services to Subareas > Assign Services to Subareas (Add and Change Entries) e.g. for DSEA Subarea Key: EMPLOYEE_SEARCH_SUBEMPLOYEESEARCH_2005 Service Key: EMPLOYEE_SEARCH_CHANGEOWNDATA05 Position: Blank
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Parameters: This specifies the country and the Infoset being used. If you need to use a custom Infoset it should be changed here Use Default settings for: These check boxes control the fields used in the Selection, Output list and Details. If unchecked the fields used can be adjusted in the definition section. Definition of Selection and Output fields: If the default settings have been unchecked the fields used can be changed on the individual tabs. Fields in Infoset: Provides a list of all available fields from the infoset that can be used in selection and output.
Changes to Infoset
The Standard SAP infoset (/SAPQUERY/HR_XX_PA_ESS) used for Whos Who has been adjusted to make the descriptions more meaningful to users. Personal Subarea (P0001-BTRTL) has been renamed City Whos Who (ESS): Maintain Settings This step in the IMG controls options available for employees under the Whos Who ESS service.
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The check boxes are self explanatory, a tick activates the option This table does not transport, settings must be made directly in every client, even in a production client.
Whos Who (ESS): Refine Employee Search This step in the IMG allows you to control the Employees included in the Whos Who Search. The status indicator STAT2 (Employees' Employment Status) is used to restrict the employees. If new entries are required they can be made as follows: In the Group field (group name), enter ESS In the Sem. Abbr. field (semantic abbreviation) enter STAT2 In the Value Abbr. field (value of semantic abbreviation), restrict the number of employees covered by the search by entering the relevant employment status for the search. The following options are available for the Value Abbr. field: 0: Employee is not with the company 1: Employee is with the company, but not active 2: Employee is with the company, but retired 3: Employee is active in the company
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Select the Store and Assign option, the user is then taken to transaction OAOH:
Business object type = PREL Document type = HRICOLFOTO Then click Create icon (F8). A popup will prompt the user to select an employee (Personnel Number)
Having selected an Employee all that is required is a green tick, the user is then presented with a Windows Explorer popup to allow selection of the photograph from the Users hard drive. After selection of the Photo you should see the following message:
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The employee photo is now seen in the header data in PA20 / PA30 as well as being available to the ESS Whos Who service.
Assigning Multiple photos to multiple Employees SAP delivers a standard program for this purpose - OA_UPLOAD_AND_LINK In FSP this has been attached to the following transaction: ZFSPHR_OA_UPLOAD While SAP have omitted to provide any documentation with this program it is not difficult to use when uploading photos The employee photos should be stored in JPG format in a directory of the Users Hard Drive. The name of each photo must be the full 8 digit PERNR of the employee the photo belongs to, including leading zeroes, thus:
The selection screen is shown below; the parameters can be set as follows: File Path for Documents the path for the directory where the photos are stored, it does not provide an option to navigate to the folder so this must be manually entered File Name Extension MUST be jpg Processing on Front End defines if the process runs in background or foreground
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Business Object MUST be PREL Document Type MUST be HRICOLFOTO Do Not delete files defines if the files are deleted from the hard drive after loading Check Only if ticked the program runs in test mode only Check if Object exists Program will check if employee exists End with first error if checked program will stop at the first error Object Check Method EXISTENCECHECK is SAP standard Store and Link This radio button should be selected Workflow with Entry do not select Workflow with Assign do not select Further messages program will issue additional messages during the process
When executed the Program will output a log detailing photos that have been assigned to employees similar to the following:
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1. Change Log
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Version
Description of change
Modified by
Date
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