Day Coordination Services

No two weddings are alike, so the services of wedding coordinators differ with each wedding and event. Package below lists down all the expected tasks from the coordinators but there may be instances that not all of those are applicable. So, for our clients, these are your guide of what to expect from us. Clients please be reminded that we do not guarantee perfect weddings but we are here to help you achieve a wonderful wedding which you deserve. Once contract is signed, this package offers the following:

A. Preparation:
Set meetings with the client before the wedding date. A maximum of 5 hours are allowed for all the meetings. These can be broken into 2- 3 meetings as preferred by the clients. Ask the client to fill up the vendors checklist (Form 1). Recommend accredited professional and dependable vendors. (If asked by the client) This includes providing references and their contact numbers only. Coordinators may assist in recommending but clients will initiate any contract discussions. Produce a Processional Line Guide Provide advice and consultations via phone, fax, or email. Assist in music selection for the wedding ceremony and reception program (if needed) Assist in preparing and directing the wedding reception program script (technical script, and emcees script) Get from the couple the vendors checklist, contact persons and their numbers (Form 1)

B. The Wedding Day: BRIDES PLACE

Come at a specified time to the dress-up place and assist the bride organize the things for pick-up from the room to the church / reception. Assist the bride during her make-up and pictorial sessions Leave the hotel 1 hour before the official time of the wedding (except the bridal assistant) Remind the bride and the bridal party of the time when she should leave the place (it should be at least 30 minutes 1 hour before the scheduled time of wedding depending on the proximity of the church from the place)
Help

CEREMONY SITE
Coordinators to arrive early on the church (advance party). on the arrival of specific suppliers (musicians/strings, priest/minister, wedding participants lector, readers, offerors). Distribute the flowers to the members of the bridal party (principal sponsors, etc). Distribute the missalettes. In-charge of the processional and recessional line-up Turnover veil, cord and lighter to secondary sponsors. Turnover ring pillow, arrhae pillow and Bible to the corresponding bearers. Coordinate with the music, choir, soloist if there are particular songs to be sung Arrange offertory sequence. Collect candles, ring pillow, veil, cord, arrhae, pillow, Bible, etc after the ceremony. Assist in the pictorials inside the church. Distribute petal shower/confetti/bubble paraphernalia to guests before the recessional. In-charge of the items left in the altar (including the unity candle, bridal pillows, etc.)
Check

Courtesy of: WBC-Day Coordination

RECEPTION SITE
1

or 2 staff to arrive early on the reception (advance party). layout of room. (check correct table numbers & chair count). Set up seating and place cards for the presidential table & VIP tables (if needed) Check delivery of cake and set up of cake table. Check delivery of flowers and dcor set up. Check arrival of suppliers : (musicians/strings, emcee, mobile, audio-visual presentation system, sound system). Organize registration table, gift table, signature frame easel, and program distribution. Helps the guest(s) register and assists them to their seats (if needed) Gift numbering and safe keeping of gifts (depending on the venue). Organize presentation of the bridal party before the program starts. Coordinate with the sound director if there are particular songs to be played during the reception program Ensure the guestbook is routed while the guests are eating. Confer and coordinate with captain waiter or banquet sales officer of set-up and head count of guests. Oversee and directs the cutting of the cake, toast, first dance, and garter/bouquet tosses. Ensure the smooth distribution of wedding souvenirs. Maintain timing of each event for smooth flow of the program with coordination with emcee/host.
Check

WRAP-UP
Take charge of the payments to be made to different suppliers using prepared checks made by the couple. Assist in safe-keeping and turn over of items, gifts and bridal accessories at the end of the program and endorsing them to the person responsible. the wrapping of left-over food, cake, unused bottles of wine and other items as requested by the client. Collect all reception materials (tapes, CDs, etc) and paraphernalia and endorse them to the authorized person of the couple. Surrender all remaining set-up, decorations and items used in the church and at the reception to the couple or their authorized person. Assist in packing up all gifts and endorse them to the couple or their authorized person. Inform the couple of the estimated head count Surrender all receipts either to the couple or their authorized person.
Handle

10 SIMPLE STEPS TO A WONDERFUL WEDDING

1. Start the day with a prayer 2. Have a good and quality breakfast / lunch with family members 3. Make a good time schedule for the day and stick to it. 4. Accept failed expectations and differences 5. Maintain your sense of humor 6. Be positive. Expect things to go wrong on your wedding day. Most likely something will go wrong, but no one will notice it but you. Relax and dont let it bother you. 7. Always wear a smile. There will be many pictures taken for both of you 8. Show respect and gratitude to people who helped you 9. Enjoy your own wedding. Dont try to make everyone happy. It is IMPOSSIBLE. People will always have to say something on anything. 10. End the day with a thankful attitude.

Thank you and we are looking forward to be of service to you on your most special day!

Courtesy of: WBC-Day Coordination