OFFICE OF THE CONTROLLER OF EXAMINATIONS ANNA UNIVERSITY : CHENNAI 25 INSTRUCTION MANUAL FOR COMPUTERIZATION OF ELECTIVES

The CD sent with this, contains software for the selection of the electives, which can be loaded into a computer for the generation of branch-wise electives list. 1. System Requirement for the use of software: I. One PC, preferably P-IV or greater with 128 MB RAM and minimum 600 MB of free space in disk. II. One Laser printer or Ink Jet printer, connected to the PC. III. Microsoft Windows XP. Important Setting: Set the monitor resolution to 1024 by 768 pixels. 2. Content of CD: The CD contains the following files and folder. a) b) c) d) Setup.exe (Application file). Electives.cab is a cabinet file with a set of compressed installation files. Setup.lst Support Directory

3. Installation of the Software: For WINDOWS 2000/WINDOWS XP USERS:

Double click Setup.exe that is present in the CD. This will install the Selection of Electives software and the related database accessible by MS Access. The installation process will take 3 to 6 minutes depending on the computer. The software is now ready for use. After the installation open the program from the usual Windows start as given below:

START PROGRAMS Electives Electives The screen as shown in Figure 1 will be displayed with Login option.

FIGURE 1. Login Screen

For WINDOWS 2007 USERS: For installing the software with the WINDOWS 2007 operating system, the following procedure may be adopted: Right click the file setup.exe which will display the following window.

Now chose the option properties. 2

After the selection of this option, you will find a window as shown below:

In the setup properties, Chose the option compatibility. In that first tick the check box Run this Program in Compatibility for: Then select Windows XP (Service Pack 3). Also tick the check box Run this Program as an Administrator Then chose the OK button.

Installation: Double click Setup.exe that is present in the CD. This will install the Selection of Electives software and the related database accessible by MS Access. The installation process will take 3 to 6 minutes depending on the computer. The software is now ready for use. After the installation open the program from the usual Windows start as given below:

START PROGRAMS Electives Electives The screen as shown in Figure 1 will be displayed with Login option.

FIGURE 1. Login Screen Login Screen: In this screen enter the college code in the college code text box and click on the login button. 4. Selection Page: The selection page displays menu items as shown as in Figure 2.

FIGURE 2. Selection Page This contains two options namely, 1) UG B.E., B.Tech and B.Arch. 2) PG M.Sc, M.C.A, M.E., M.Tech.,M.B.A., M.B.A. (P.T) , B.E.(P.T) & B.Sc.

In any of these two options, select either UG or PG. After selection, the form displays menu items such as Branch and Semester. Select the Branch, Semester number. After completion of menu selection, click Proceed button. Otherwise click the Cancel button. To select any other branch, click Cancel button for refreshing the screen. Elective Selection Form: The third screen is the Elective Selection Form. Select the elective subject from the list. If the elective is common for all the students, then select the option All Students otherwise select the option Split. For some of the branches two electives have to be selected by a student from two different groups. Only one elective is to be chosen from a particular group. The procedure for selecting the electives for each group is incorporated in the software and the procedure of selecting them is given below:

FIGURE 3: Selection of Group Form Screen Enter the Register number of the Students for the selected elective one by one. Then the Name, semester and the elective subject chosen will appear for the selected branch. By pressing the SAVE button, the elective subjects can be saved. If the elective chosen is wrong in case of a particular Register Number, then choose the option Delete the Particular Reg. No. and for deleting the elective subject for all the candidates the option Delete the All the Reg. Nos. for this Elective. This operation will remove the elective subject completely from the database. This operation is shown in Figure 4.

FIGURE 4: Elective Selection Form Screen If any wrong entry is made for a particular student, the elective subject can be modified by making a click on the Modify button. A screen appears with menu items such as Register Number, Student Name and option to select the Elective Subject to be modified and the new elective to be chosen as in Figure 5. Enter the Register Number for which the elective subject is to be modified. The elective subjects chosen for that number and the list of Elective subjects along with the name are selected. Click the Modify button to modify it.

FIGURE 5: Electives Modification Form Screen

Preview Screen: This is to preview the data that is entered. After the completion of the selection of Elective Subjects just click the Preview in Elective Selection Form. This can be used to view the preview of the data that is entered for an elective subject.

FIGURE 6: Preview Form Preview Screen: This is the Print Form. After the completion of the Selection of Elective Subjects, just click the Print in Elective Selection Page.

FIGURE 7: Selection Page

Figure 8: Print Preview Screen

Copy Database to CD: For WINDOWS 2000/WINDOWS XP USERS:

After completion of selection of Elective Subjects for all branches, the same Electives folder which is in local hard disk C:\Program Files\Electives in a CD (two copies) along with a copy of an abstract of Electives.

For WINDOWS 2007 USERS: First open C Drive. Chose the option Organize on the left top on the menu bar. Select Folders & Search Options Then select the option View. Click the option Show hidden files/folders/drives. After completing the above task, copy the files from the folder Application located in the following path: C:\Users\user\AppData\Local\VirtualStore\Program Files\Electives
Send the Electives Folder in CD (two copies) along with a copy of an abstract of Electives. on or before 06-04-2012 for further process.

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