8.0 Release Notes

Kroll Windows Release Notes
The following document outlines the enhancements made to Kroll Windows Version 8.0.
8.0
Last Updated: January 1, 2009
Table of Contents
General Functionality ...................................................................................................................... 1 Allergy and Condition Codes ....................................................................................................... 1 Add New Rx to ToDo Tab............................................................................................................. 2 Patient Inactivation ..................................................................................................................... 5 Print Screen ................................................................................................................................. 5 Users ............................................................................................................................................ 5 Plans ............................................................................................................................................ 6 Accounts Receivable .................................................................................................................... 6 Drug Update Utility...................................................................................................................... 7 Drug Export Utility ..................................................................................................................... 10 Drug Card................................................................................................................................... 13 Rx Card....................................................................................................................................... 13 Include in Narcotic Report ..................................................................................................... 13 Plan Sequence ....................................................................................................................... 14 Vendor ....................................................................................................................................... 15 New Vendor Options for Kohl and Frisch .............................................................................. 15 Owe Label Sequence ................................................................................................................. 16 Dot Matrix Strip Label............................................................................................................ 16 New Configuration Options ........................................................................................................... 17 Ordering..................................................................................................................................... 17 Drug Card Min/Max Fields..................................................................................................... 17 Order Price Warning .............................................................................................................. 17 Supplier Information Warning ............................................................................................... 18 Barcode and Label Positioning .................................................................................................. 19 Rx Tab ........................................................................................................................................ 20 Narcotic Numbers for Targeted Drugs .................................................................................. 20 Copying an Rx Marked as Mistake......................................................................................... 21 Deduct Inventory for Not Dispensed Rxs .............................................................................. 23 Pricing for No Sub Prescriptions ............................................................................................ 24 Labels ......................................................................................................................................... 24
Watermark Darkness ............................................................................................................. 24 Label Printing by Prescription Status..................................................................................... 26 Hardcopy ............................................................................................................................... 27 Vial Copy and Receipt ............................................................................................................ 30 Adjudication .................................................................................................................................. 32 Copay Adjustment ..................................................................................................................... 32 Patient ........................................................................................................................................... 34 Prompt to Complete Delivery Order ..................................................................................... 34 Hide Cancels in Active Profile (Shift+F5) ............................................................................... 35 ToDo Tab ....................................................................................................................................... 36 Treat To Do Items due on or Before ...................................................................................... 36 Security .......................................................................................................................................... 37 Log On Hand Changes................................................................................................................ 37 Log if Refill is Early/Late............................................................................................................. 39 Drug ............................................................................................................................................... 42 Allow Changes to Mixtures with Rx Usage ................................................................................ 42 Drug/ Mixture Search ................................................................................................................ 42 Report Changes ............................................................................................................................. 44 Profit Loss Report ...................................................................................................................... 44 Eligibility/Physician List ............................................................................................................. 45 Plan Summary Report................................................................................................................ 45 Auto Dispenser Reports............................................................................................................. 46 Compliance Report .................................................................................................................... 47 New Style ............................................................................................................................... 49 Style 1 Large .......................................................................................................................... 49 Style 3 .................................................................................................................................... 50 Dispill Report ............................................................................................................................. 53 Comments Reports .................................................................................................................... 56 Rx Summary Report ................................................................................................................... 57 Do Not Print Cancelled Rxs .................................................................................................... 57 Show Cancelled Comments ................................................................................................... 58 Time Distribution Report ........................................................................................................... 60
Patient Medication Chart .......................................................................................................... 62 Narcotic Report ......................................................................................................................... 62 Drug Inventory Listing ............................................................................................................... 64 Rx Totals and End of Day Label.................................................................................................. 66 Claims Invoice Report ................................................................................................................ 68 Doctor Authorization Report ..................................................................................................... 71 Future Usage Report ................................................................................................................. 73 Rx Transfer Report..................................................................................................................... 73 Medical Expense Invoice Report ............................................................................................... 75 Nursing Home Reports .................................................................................................................. 77 Universal MAR ........................................................................................................................... 77 Allergies and Conditions ........................................................................................................ 77 Passtime Notes ...................................................................................................................... 79 Summary Section ................................................................................................................... 82 Dot Matrix Reports .................................................................................................................... 86 MAR and TMRs ......................................................................................................................... 86 Plain Paper MAR ........................................................................................................................ 87 Datagraphic MAR (laser) ........................................................................................................... 90 Hardcopy and Batch Hardcopy Report ...................................................................................... 90 Medication Reconciliation Report ............................................................................................. 92 Kroll Helpdesk Information ........................................................................................................... 96 Head Office Toronto ............................................................................................................... 96 Western Canada Edmonton ................................................................................................... 96 Eastern Canada Dartmouth .................................................................................................... 96
KROLL WINDOWS RELEASE 8.0

In the ever changing world of Pharmacy Kroll remains the constant as our focus is and always will be on customer satisfaction. Kroll is pleased to take this opportunity to introduce to you Release 8.0. New and exciting features come with our new release. These additions to the software have been implemented to allow increased productivity, efficiency, and customer adaptability. We understand that not everyone uses the same features in the system therefore we provide versatility. Kroll also works hard to simplify complex tasks to allow the pharmacist to spend their time where it matterswith their patients. This year has been very busy for Kroll with the ever changing profession of pharmacy practice. We would like to take the time to thank you for your continuing support. At Kroll, we thrive on doing what is in the best interest of the customer. In order to provide you with versatile features and functions, our software is evolving on a daily basis to better serve you and your needs. Since our beginning, we have always been leaders and innovators with our Pharmacy Management Software and we promise to continue to do so for years to come.
Kroll Windows Release Notes 8.0
General Functionality
Allergy and Condition Codes
In Version 8 new allergy and condition codes have been introduced. These new allergies and conditions allow a more specific entry when applying to the patients file. In comparison to the prior allergies and conditions there are many more entries so a new method to search has been implemented allowing for more robust and targeted searching. Searches can be performed to return results that Starts with or Contains the criteria specified. Allergies and Conditions are based on Allergy Group, Branded Medication and Ingredient. When selecting Medical Conditions FDB codes can be used, as they were in version 6.2, or the new ICD-10-CA codes, which offer more specific indicators, are available.
Figure 1 Allergy Search
March 2009
Version 8.0
Figure 2 Condition Search
Add New Rx to ToDo Tab

In efforts to improve productivity the capability to add a new prescription to the ToDo tab from the Patient Card has been introduced. This is a helpful time saving function that allows for quick entry of new prescriptions to be completed at a later time. This functionality is accessible from the Patient Card under Patient MenuAdd New Rx ToDo. A script image may also be attached to the prescription with the use of a scanner. This function can be accessed in the Patient Menu Scan Script or in the Utilities Menu Scan Script After selecting to option from the menu the Add New Rx to ToDo window will open. From this window the following actions can be performed: Scan in a prescription image. Set a Wait Time for the prescription. Enter in all required prescription information.
March 2009
Version 8.0
Figure 3 Add New Rx ToDo
Once all required information has been entered, clicking on the Add Rx button located at the bottom left of the screen will generate a prompt:
Figure 4 New Rx ToDo Added
The following six selections are available: Add another Rx for the same patient and Script Image This option will put the prescription just entered into the ToDo module, blank out the form leaving the script image intact allowing for another prescription to be entered that is also printed on the script image.
March 2009
Version 8.0
Add another Rx for the same patient (not script Image) This option will put the prescription just entered into the ToDo module, clear the script image and all prescription information, but leave the selected Patient information intact. Add another Rx for a new Patient This option will put the prescription just entered into the ToDo module and clear the form allowing for a new prescription and patient information to be entered. Create Multiple ToDo items for this image This option allows you to enter more than 1 prescription using the same scanned image and place them on the ToDo tab. Fill an Rx for this Image now This option allows you to Fill the prescription immediately after you have placed it on the ToDo tab. Im done adding Rxs - This option will put the prescription just entered into the ToDo module and return back to the Patient Card.
Viewing the ToDo module will reveal all pending prescriptions added. If a Due Date/Time was entered when creating the entry, the amount of time remaining will be displayed in the Due In column. This will help keep track of important prescriptions and timelines. Prescriptions can still be processed directly from the ToDo module by selecting one or many entries and clicking on the Fill button or pressing F on the keyboard.
Figure 5 ToDo Items - Refills/New
March 2009
Version 8.0

Patient Inactivation
The default date range when performing patient inactivation is now 24 months instead of the previous default of 6 months.
Figure 6 Patient Inactivation
Print Screen
Print screen functionality has been added to Kroll to allow for easy screen capture and documentation. By pressing CTRL + PRINTSCREEN at the same time a screenshot of the active window will be automatically printed on the report printer. The printed document will contain the store name and a date/time stamp indicating when the screenshot was taken. Once the screenshot has been taken it will remain in the Windows Clipboard so it can be pasted into another application such as Microsoft Word.
Users
A new option has been added into the Users window to force the user to change their password upon next login.
Figure 7 Force Password Change on Next Login
March 2009
Version 8.0
With this option on, the specified user will be forced to change their password at their next login attempt and until completed they will not be able to access the system.
Plans
Plans can now be flagged as Drug Utilization Evaluation (DUE) from the General tab in the Plans/Pricing Configuration module. This option is beneficial for plans that require claims to be sent only for network purposes and not for financial reasons; claims will be sent to capture prescription information but are not processed financially.
Figure 8 Drug Utilization Evaluation Plans
Accounts Receivable
There is a new warning message that is displayed for a patient that has an AR account that is either near or over their charge limit. The notification will appear in the messages section of the prescription (lower right corner of the F12 Screen).
March 2009
Version 8.0
Figure 9 Accounts Receivable Limit
Drug Update Utility

A new utility has been added allowing users to update certain information on Drug Cards by themselves; for example resetting on hands or updating min/max quantities.. This utility can be found under UtilitiesDrug UtilitiesDrug Update Utility. Drug Cards can be updated based on some or all of the criteria listed on the Search Drugs for or Search Drug Packs for tabs of the Drug Update Utility window.
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Version 8.0
Figure 10 Drug Update Utility - Search Drugs
Figure 11 Drug Update Utility - Search Drug Packs
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Version 8.0
The information that can be updated on the Drug Cards is located on the Update Drug Packs tab. Any combination of the available options can be performed on the selected drugs/packs.
Figure 12 Drug Update Utility - Update Drug Packs
Once satisfied with all criteria and update values, click the Run button in the upper right hand corner of the window. The operation will be initiated and a prompt will be displayed indicating how many Drug Cards will be affected by the requested changes.
Figure 13 - Drug Update Confirmation
Once the selection to the prompt is made, the drug update will either be completed or cancelled. NOTE: For a more detailed explanation of this new utility contact Kroll Support and request the Drug Update Utility user documentation.
March 2009
Version 8.0

Drug Export Utility
A new utility is available in Version 8 that will extract drug data and export it to a file that can then be imported into separate database or spreadsheet programs like Microsoft Access or Excel. You can then use those programs to manipulate the data and to assist you with processes such as inventory calculations or reconciliations. The Drug Export Utility is available in the Utilities menu of the F12 screen. Once the Export option is selected the Drug Export Utility Form opens to the Search Drugs tab. This tab allows specific drug criteria to be entered and the data extracted will only include the data for the criteria selected.
Figure 14 - Drug Export Utility Form - Search Drugs Tab
Once all Drug Criteria is entered the criteria may then be narrowed down further by entering particular criteria in the Search Drug Packs tab.
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Version 8.0
Figure 15 - Drug Export Utility - Search Drug Packs Tab
The Export Options tab provides options for the fields of information that will be included in the data export. To add or eliminate particular fields to/from the data export, click on the F2 button to the far right of the field. Also select the appropriate file format; Comma Delimited Text (CSV) or Tab Delimited Text. Once all criteria are selected, click on the Export button at the bottom of screen. A Save window will appear so that the location to save the Drug Export data can be specified. Once the Export is completed, click on the Close button at the bottom of the window.
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Version 8.0
Figure 16 - Drug Export Utility - Export Options Tab
The resulting Export data will look similar to the following format:
Figure 17 - Drug Export Utility Data - Saved as Comma Delimited Text (CSV)
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Version 8.0

Drug Card
When creating a new Drug Card by copying from an existing drug card, a prompt to copy the price information from the old drug will appear. This prompt will only appear if the newly created pack size also exists in the old drug card. Prompting also occurs to copy some or all of the groups from the old drug to the new drug card.
Figure 18 - Copying Drug Card - Prompt to Copy Price Information
Figure 19 - Copying Drug Card - Select Groups to Copy From
Rx Card
Include in Narcotic Report In the extra info tab of the Rx card there is a new flag called Include in Narcotic Report. When this option is checked, the prescription being filled will be included in the narcotic report even if the drug is not a reportable drug. This feature was added to allow reporting of specific prescriptions for chronic abusers of non-reportable drugs on the narcotic report. Drugs flagged as reportable on the drug card will continue to be included in the Narcotic Report regardless of the value of this checkbox.
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Version 8.0
Figure 20 - Include in Narcotic Report Option
Plan Sequence When the patient has two or more plans on their file with the same Sub plan Code the plan sequence is now identified.
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Figure 21 - Plan Sequence Identifier
Vendor
New Vendor Options for Kohl and Frisch Two new options have been added and are accessible for Kohl and Frisch. These options are available in Edit Vendor List. Zero Receive outstanding purchase order items not included in a downloaded invoice If there are one or more items in the invoice that belong to a specific purchase order, then all items in that purchase order that were not present in the invoice will be zero-received. This prevents the purchase order as showing partially received and would effectively put those items back on reorder immediately. This is used for vendors that never include an item in an electronic invoice if it is not shipped. And/or Allow Re-receive of Zero Received Items If you have the option above enabled, you will usually also want to have this second option enabled Allow Re-receive of Zero Received Items should the product show up on a subsequent days invoice, this option will go back and update the received quantity to corrected value.
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Version 8.0
ue
Figure 22 - Kohl and Frisch new receiving options
Owe Label Sequence

Dot Matrix Strip Label When an owe label is printed, the order in which the strip labels print out has been changed. The labels will now print in the following order when Vial and Receipt are selected: 1. Vial label 2. Prescription Receipt (where it shows what the 3rd party plan paid, as well as co-pay leftover for patient) 3. Medication Owed label 4. 2nd vial label 5. 2nd Prescription Receipt (that shows the number of tablets owed to the patient - no financial information at all) 6. Medication Picked Up label
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Version 8.0
New Configuration Options

Ordering
Drug Card Min/Max Fields For stores that do not do automatic drug ordering, this new configuration option will open up the Min/Max fields to allow adjustments to these values that you are provided with a warning on the main Fill screen that the drug should be manually ordered.. In past versions this was not an option. The option is available in FileConfigurationStore on the Order tab.
Figure 23 - Order Configuration - Allow Min/Max Update Option
Order Price Warning The system will now prompt when an item is being ordered that exceeds a certain dollar amount. This option is found in FileConfigurationStoreOrderWarn if Item Order Price >= ______.
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Version 8.0
Figure 24 - Order Configuration - Warn if Item Order Price >= Option
The default value is 0.00. By entering a dollar amount in this field, when an item is being ordered that is equal to or greater than that amount, Kroll will prompt with the following message:
Figure 25 - Order Price Warning
Supplier Information Warning A new warning has been added to warn that Electronic Receiving is enabled but the option to update acquisition costs upon receiving is not. If this option is left off, all acquisitions costs will have to be updated manually. March 2009 18 Version 8.0
Figure 26 - Drug Acquisition Costs Warning
Barcode and Label Positioning

There is a new tab in the Labels section of configuration called Barcodes. This new tab allows up different types of barcodes to be implemented and where on the label set they will print. This can be found at File Configuration Store Labels Barcodes.
Figure 27 - Barcode Configuration Tab
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Version 8.0

Rx Tab
Narcotic Numbers for Targeted Drugs In the Rx tab in store configuration, the General tab has a new option Use Narcotic Numbers and Rx Num prefix for Targeted Drugs. When this option is enabled, prescriptions for targeted substances will be assigned a narcotic prescription number as well as the usual narcotic Rx prefix should there be one set up. As well, if a prescription for a controlled or mixture is filled, the narcotic Rx number and prefix are printed, whether or not this option is enabled.
Figure 28 - Use Narcotic Numbers and Rx Num prefix for Targeted Drugs Option
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Version 8.0
Figure 29 - Sample label when narcotic number for targeted drugs option is on.
Copying an Rx Marked as Mistake There is now a configuration option available that will prompt to copy a prescription that is marked as a mistake to a new number. This is available in File Configuration Store Rx Prompting.
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Version 8.0
Figure 30 - Option to Prompt to Copy 'Mistake' Rxs to a New Number
The prompt that will appear when cancelling a prescription and choosing filled in error, remove from profile is:
Figure31 - Prompt to Copy 'Mistake' Rx to a new Number
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Version 8.0
Deduct Inventory for Not Dispensed Rxs Another new option in the Prompting tab of Rx configuration is Prompt to Deduct Inventory for Not Dispensed Rxs.
Figure 31 -Configuration Option - Prompt to Deduct Inventory for 'Not Dispensed' Rxs
With this option on a prompt will appear asking to adjust the inventory for this not dispensed Rx. If say yes is selected, the inventory will be adjusted and likewise if No is selected, the inventory will not be adjusted.
Figure 32 - Prompt to adjust the inventory for 'Not Dispensed' Rxs
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Version 8.0

Pricing for No Sub Prescriptions A new option has been added to the Rx section of configuration in the Pricing tab; Dont use formulary pricing if prod. Sel is Patient or Doctor Choice. If this option is on and a prescription is filled for a formulary drug, then the regular strategy will be used (instead of the formulary strategy) if the prescription is marked as No Sub (product selection of patient or doctor choice).
Figure 33 - Don't use formulary pricing if prod. sel is Patient or Doctor choice option
Labels
Watermark Darkness One of our newer features in printing watermarks on labels, such as unfills.
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Version 8.0
There is now a configuration option in Version 8 that allows you to adjust the darkness of the watermarks. This is located in FileConfigurationStore LabelsVial Labels tab.
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Version 8.0
Figure 34 - Watermark Darkness setting
Label Printing by Prescription Status Configuration options have been added to allow customization of printing labels for particular prescription statuses. These particular statuses are Not Dispensed, Cancelled, Unfilled and Unfilled Cancels. You can choose one of three selections from the dropdown menu; Never, Always and Prompt.
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Version 8.0
Figure 35 - Printing Labels by Prescription Status
When prompt is selected, a prompt appears asking if a label is to be printed when filling a prescription for one of the listed statuses.
Figure 36 - Print Label Prompt
Hardcopy The option to print allergies and conditions on the hardcopy is now available. This option is located in FileConfigurationStoreLabelsHardcopy.
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Version 8.0
Figure 37 - Option to print allergies and conditions on the Hardcopy
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Figure 38 - Sample of Labelset printing Allergies and Conditions on the Hardcopy.
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Version 8.0

Vial Copy and Receipt Print Drug Din and Not Pseudo Din A new option to print the Drug Din and NOT the Pseudo din has been added to Vial Copy and Receipt configuration. This option is located in FileConfigurationStoreLabelsVial Label as well as File ConfigurationStoreLabelsReceipt.
Figure 39 - Option to print Drug Din instead of Pseudo Din on the Vial Label
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Version 8.0
Figure 40 - Option to print Drug Din instead of Pseudo Din on Receipt
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Version 8.0
Adjudication
Copay Adjustment
In FileConfigurationStore on the AdjudicationGeneral tab, the prompt to rollback copay options have been modified. There are now 2 choices; prompt to rollback copay for Last Rx Plan and Always prompt to rollback copay for Provincial Plan.
Figure 41 - Prompt to Rollback Copays Option
If prompt to rollback copay for Last Rx Plan is turned on, copays only for the last plan being billed to on the prescription will be available for modification. Ex. First Plan is Assure and Second Plan is ESI. You will be prompted to rollback the copay after ESI is billed.
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Version 8.0
Figure 42 - Ability to Rollback copay on Last Rx Plan
If Always prompt to rollback copay for provincial plan is turned on, the ability to rollback the copay after the provincial plan is billed is available, no matter what billing sequence is used.
Figure 43 - Ability to Rollback Copay after Provincial Plan
If both options are selected you will be prompted to rollback the copay after the provincial plan and after the last Rx plan.
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Version 8.0
Patient
Prompt to Complete Delivery Order There is a new patient configuration option to Prompt to complete delivery order. This is located in FileConfigurationStorePatient.
Figure 44 - Prompt to complete delivery order option
I f this option is enabled, when filling a prescription for a patient with a delivery route set in their patient card, the following prompt will appear.
Figure 45 - Delivery Order Prompt
If yes is selected, the prescription will be added to a delivery order and the delivery order window will appear to view the prescriptions to be delivered and to complete the order if necessary. If and Print is March 2009 34 Version 8.0
selected, the delivery order will print and the prescription will be added to it and if No is selected the prescription will be not be added to the delivery order. Hide Cancels in Active Profile (Shift+F5) The option to hide cancelled prescriptions in a patients active profile has been added into configuration. With this option enabled all cancelled prescriptions will be in the patients Active profile. If this option is selected, you cannot have Hide Cancels in All Patient Profiles selected and vice versa. This option is located in FileConfigurationStorePatient.
Figure 46 - Hide Cancels in the 'Active' (Shift+F5) Profile
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Version 8.0
ToDo Tab
Treat To Do Items due on or Before There is a new configuration option in the to do tab Treat To Do items due on or before _______ as being due the Previous Day. This option allows the user to select a time to have To Do items show on the To Do tab the day before so they can be proactively processed and ready the next day for the patient to pick up.
Figure 47 - Treat ToDo Items Due on or Before __as being Due the Previous Day Option
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Version 8.0
Security
Log On Hand Changes
The ability to track on hand changes has been added. There are new configuration options relating to this in the Security tab of store configuration. These are located in FileConfigurationStoreSecurity.
Figure 48 - Log On Hand Changes Options
Log On Hand Changes With this option on all on hand changes will be logged. Require User Login when log on hand changes is enabled you may turn this option on. The user that is making the on hand change will be required to enter their user login (user and password). Their user id will then be associated to the appropriate on hand change and it will be shown in the Security Audit Report. Only Log for Drug Schedules (Blank logs all schedules) if this option is left blank on hand changes for all schedules will be tracked. There is also the ability to select what schedules you would like to track if tracking all is not required. Click on the F2 button to the right of the option and select the schedules you would like to track. Click on Ok when you are finished making your selections and you are returned to the security tab. The selected schedules in the Only Log for Drug Schedules field are shown.
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Version 8.0
Figure 49 - Drug Schedule Selection
Figure 50 - Drug Schedules Selected are shown
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Version 8.0
Figure 51 - Sample Security Audit Report Showing On Hand Tracking
Log if Refill is Early/Late

In store configuration, in the Security tab; there is now an option to Log if a refill prescription is Early/Late. The blank must be filled in with a percentage if this information is to be logged; if the value of zero is entered this information is not logged. If a valid percentage value is entered, Kroll will force a reason to be entered if you fill a prescription either too early or too late.
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Version 8.0
Figure 52 - Log if Refill is __% early or late option
Figure 53 - Security Log Reason for filling a prescription early or late.
As well a warning that the medication is early/late will also appear in the prescription warnings tab.
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Version 8.0
Figure 54 - Refill/Early Late Warning
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Version 8.0
Drug
Allow Changes to Mixtures with Rx Usage
A new option has been added to the Drug tab in store configuration allow changes to mixtures with Rx usage. This option is defaulted on but can be easily turned off should the pharmacy not want to allow this by going to FileConfigurationStoreDrug.
Figure 55 - Allow changes to mixtures with Rx Usage Option
Drug/ Mixture Search

When performing a drug or mixture search for all pack sizes, you will now see all search results that are inactive displayed in red for easier detection.
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Version 8.0
Figure 56 - Inactive search results are displayed in Red
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Version 8.0
Report Changes
Profit Loss Report
The Profit Loss report will now show a negative gross profit percentage for claim reversals.
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Version 8.0
Eligibility/Physician List
There is now an option in the Eligibility/Physician List to exclude deceased patients.
Figure 57 - Eligibility/Physician List option to exclude Deceased Patients
Plan Summary Report

A few changes have been made to the Plan Summary report. There has been an additional option added to print the Gross Profit $.
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Version 8.0
Figure 58 - Plan Summary Report - Option to Print Gross Profit $
Figure 59 - Sample Plan Summary Report printing the Gross Profit $
Auto Dispenser Reports

All Auto Dispenser reports have now been made available for non Nursing Home customers. Auto Dispenser reports include: Automed, Pacmed and ATC packagers. All non nursing home unit dose March 2009 46 Version 8.0
prescriptions will now be included in the report. The pastimes used for the 4 dosage slots are configurable under Options General Non-NH Passtimes. The default values are 0800, 1200, 1600 and 2000. The passtimes entered must fall in the date/time range specified for the report in order to be valid.
Figure 60 - Pacmed Report Passtimes for Non-NH patients
If the pharmacy is a non Nursing Home pharmacy and does not have access to Nursing Home labels, forms or reports there are 2 fields within the report that will be disabled; Passtime Type in the Selection tab and Med Types in the Selection 2 tab.
Compliance Report
The option to print the child warning - Keep Out of the Reach of Children now prints on the Compliance report. This warning can be printed in English or French and the language it prints out in will be based on the Patients language set in their patient card. The option to print the drugs lot number and the repackaging expiry date has also been added to the report. In order to print the drugs lot number, the din cannot be selected to print. The dispense quantity will now either print based on the quantity entered in the prescription or if the option is selected, based on the number of weeks you are running the report for.
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Version 8.0
Figure 61 - Compliance Label Report - Based on # of Weeks option
Another newly added option is Print large patient name. With this report option on the Patients name prints in a larger font that is more easily read.
Figure 62 - Compliance Report - Large Patient Name
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Version 8.0
New Style Two new styles of the compliance report are now available Style 1 Large and Style 3. Style 1 Large This new style was added to provide an extra line for long sigs and 2 lines for the drug description. All other styles provide 2 lines for the sig and the drug description has 1 line. By increasing some of the fields, this style will print fewer medications per panel. I.e. 4 panel will now print 6 medications instead of 8.
Figure 63 - Compliance Report - Style 1 Large
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Version 8.0
Figure 64 - Sample of Compliance Report - Style 1 Large
Style 3 The main difference in this report, other than the layout of information, is that there is the ability to print a compliance checklist after the compliance labels.
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Version 8.0
Figure 65 - Compliance Label Report Header Style 3
The compliance checklist makes it easier for the pharmacist to accurately check compliance packaged medication.
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Version 8.0
Figure 66 - Sample of Compliance Checklist
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Version 8.0

Dispill Report
The Dispill report now has the capability of being printed top to bottom or bottom to top. Previously it only had the capability of printing it bottom to top i.e. First day of card on the bottom row and last day of card at the top.
Figure 67 - Dispill Report - Option to print Row Top to Bottom
New Option Print Top to Bottom (earliest date shows at top of report)
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Version 8.0
Figure 68 - Sample of Dispill Report printing rows top to bottom.
The option to Print empty cells for days past since effective date has been added to the Dispill Report. This allows you to redo a card due to dose change etc in the middle of the week that the card is being used and to blank out all the information in the cells for the days in the week that have already passed.
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Version 8.0
This option can only be selected if the Print empty cells option is also selected. A watermark saying Past prints on the empty cells.
Figure 69 - Dispill report option - print empty cells for days passed since Effective date
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Version 8.0
Figure 70 - Sample Dispill Report with print empty cells for days past effective date option on
Comments Reports
New sort options have been added to the Rx Comments Report, the Patient Comments Report and the AR Comments Report. These new sort options include: March 2009 56 Version 8.0

Patient Home/Patient Home/Ward/Patient Home/Ward/Room/Patient
Figure 71 - Comments Reports New Sort Options
Rx Summary Report
Do Not Print Cancelled Rxs The Rx Summary Report now has to option to NOT print cancelled prescriptions. Under the Cancel Mode, simply select the Dont print Cancelled Rxs and they will be eliminated from the report.
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Version 8.0
Figure 72 - Rx Summary Report Don't Print Cancelled Rxs option
Show Cancelled Comments There is a new option to also show the cancelled comments. The other new option add to this report is First Drug Name. This allows the selecting of how the drug name prints on the report therefore overriding your configuration selection.
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Version 8.0
Figure 73 - Rx Summary Report - show Cancels comments option
Figure 74 - Sample Rx Summary Report Displaying cancelled comments
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Version 8.0
Time Distribution Report

Many new options have been added to the time distribution report in order to better accommodate pharmacy needs: Print Graphs graphs no longer print automatically. You must select this option should you require these to print. Print Detail Breakdown this option breaks down the number of new prescriptions and refill prescriptions for the time period specified. Print Breakdown by User this option breaks down the number of new prescriptions and the number of refill prescriptions processed by each user for the time period specified. This option is only available when the Print Detail Breakdown option is on. Print Zero Values this option will print the time periods within the time range specified that have a zero value. I.e. No prescriptions processed. Print in Portrait or Landscape Orientation the report will now print in Portrait or Landscape format. CSV Option this option allows you to save the data from the report in Excel format.
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Version 8.0
Figure 75 - Time Distribution Report - Print Detail Breakdown Option
Figure 76 - Sample Time Distribution Report - print detail breakdown option on
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Version 8.0

Patient Medication Chart
The option to Print patient comments for Compliance has been added to the Patient Medication Chart Report. This is a patient comment entered on the patients file that has the Topic of Compliance. It will print in the last precautions box on the report as shown below.
Figure 77 - Sample Patient Medication Chart printing patient comments for Compliance
Narcotic Report
The Narcotic Report now will show which prescriptions are cancelled and which are unfilled when the options to include unfills and cancels are turned on.
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Figure 78 - Narcotic Report - Cancel and Unfill options
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Figure 79 - Sample Narcotic Report showing cancels and unfills
Drug Inventory Listing

The Drug Inventory Listing report will now print Minimum and Maximum Days when the options Show on Hand Min and Show on Hand Max are on.
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Figure 80 - Drug Inventory Listing Report - Show on hand min/max options
The report will default to print in landscape format depending on criteria selected to print on the report.
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Figure 81 - Drug Inventory Listing - Min/Max On Hand Shown
Rx Totals and End of Day Label

New calculations are used in Version 8 for the Rx Totals an End of Day Reports. Cost on these reports is now Net Cost = (Cost + Markup). Effective Markup on these reports is now renamed True Markup.
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Figure 82 - Rx Totals - True Markup
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Figure 83 - Sample Rx Totals Report - True Markup
Claims Invoice Report

The Claims Invoice Report now contains an option to print and Administration Fee that would be determined by the User/Pharmacy for a specific service. This admin fee is charged per transaction/prescription on the claims invoice report. Ex. 7 prescriptions x $10 admin fee = $70.00 admin fee charge on the invoice.
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Figure 84 - Claim Invoice Report - Admin Fee Option
With this option is selected and a dollar amount filled in, this dollar amount will be added to the Invoice as payable by the patient/facility etc. that the invoice is being generated for.
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Figure 85 - Sample Claim Invoice Report - Admin Fee Option Used
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Doctor Authorization Report
A few changes were made to the Doctor Authorization Report. The Comment Tab is now the first Tab that is seen when the report comes up. As well the comment type is now defaulted to Freeform instead of the previous default of None. In previous versions the last comment use was retained for the next time the report was run. This no longer occurs.
Figure 86 - Doctor Authorization Report - Comments Tab
The option to print on the report the remaining quantity of the prescription has been added.
Figure 87 - Doctor Authorization Report - Print Remaining Quantity Option
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Also the font size of the store phone number and the fax number has been increased to allow easier reading.
Figure 88 - Sample Prescription Authorization Request - Larger Store Fax and Phone number
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Future Usage Report
This report now always prints the brand name of the drug despite what is set in Store Configuration to print First Drug Name as.
Figure 89 - Sample Future Usage Report - Printing Drug Brand Name
Rx Transfer Report
This report is now limited to print up to10 patient plans. Should the patient have 11+ plans they will receive a message on the report Patient has more plans.
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Figure 90 - Sample Rx Transfer Report - Patient has more plans...
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Medical Expense Invoice Report
A few new options have been added to the Medical Expense Invoice Report: Show Only Rxs charged to accounts receivable Invoice Date Print Invoice total at bottom of page. Batch Options Selection Frame
Figure 91 - Medical Expense Invoice Report - Batch Options Selection Frame
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Figure 92 - Medical Expense Invoice Report - Invoice total and Date
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Nursing Home Reports

Universal MAR
Allergies and Conditions An option has been added to the Universal Mar to the print the allergies and conditions section at the top of the page instead of the current setting which is at the bottom of the page.
Figure 93 - Universal Mar - Print Allergies and Conditions section at top of the page Option
A sample of the format of the report when this option is on is on the proceeding page.
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Figure 94 - Sample Universal Mar - Allergies/Conditions printing at top of the page
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Passtime Notes The option of printing Passtime Notes has been added to the Universal Mar. To have access to the passtime notes, the show passtime notes option must be enabled within that specific Nursing Home as shown below.
Figure 95 - Nursing Home Form - Show Pass Time Notes
At the prescription level, in the Alt+N window you will now have a passtime notes column that corresponds with the # of pills column. All required notes should be entered accordingly.
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Figure 96 - NH Rx Information - Passtime Notes fields
When running the Universal Mar ensure the option is enabled to print the Passtime Header in order to enable Print Passtime Note.
Figure 97 - Universal Mar Report - Passtime Header/Passtime Notes
Now when running the report the passtime notes will print in the time/date field of the MAR.
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Figure 98 - Sample Universal Mar - Passtime Notes
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The option to print Standing Orders in the Unit Dose section of the Universal Mar has been implemented in Version 8. This option is available in both the Mar Section of the report and the Unit Dose Section of the report. The option can only be selected in one section so if you enable it in the Mar section and then try to also enable it in the Unit Dose section, the option automatically turns off in the Mar Section.
Summary Section The ability to print the therapeutic class or the first fill date has been added. This can be found in the Medboxes tab on the lower right hand side. Only one of the two options can be on at any one time or they can both be off if neither are selected.
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Figure 99 - Universal Mar - Show Therapeutic Class Option
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Figure 100 - Sample Universal Mar - Therapeutic Class printing in Summary Section
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Figure 101 - Sample Universal Mar Summary - First Fill Date printing
You now have the ability to select how you want your first drug name and second drug name print on the Universal Mar. There have been two dropdown menus added to the Medboxes tab of the report to allow you select the names as you require them to print.
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Figure 102 - Universal Mar - Drug Name Selection
Dot Matrix Reports

All Dot Matrix reports now have preview functionality. The previews generate just as they do in laser format but the preview cannot be printed. They can however be saved as PDF or NDR files. The previous preview functionality whereby the printer data could be saved to a file instead of sent to a printer is still accessible by holding the Shift Key while clicking Print.
MAR and TMRs

In version 8 you may now select med types as specific report criteria for the following reports: CC MAR CC TMR Datagraphic MAR MAR 120668 MAR 169794-0 MAR 2801 (dot matrix) MAR 2905 MAR 35126 19F18 86 Version 8.0
March 2009

MAR 862364 TMR 895-8723 MAR A416438 MAR C167330 MAR C170859 / University MAR MAR C192539 MAR R519578 MD MAR MD TMR Pharmasave MAR Shoreham MAR Shoreham Treatment Record TMR 862364b TMR C192539 MAR 3 (Kroll Standard) dot matrix TMR C64107 PharmaPlus MAR MAR S416406 TMR C169152
Plain Paper MAR

A new option has been added to the Plain Paper Mar to accommodate the hole punch spaces. Having this option turned on will shift the information in the med boxes over to the right to accommodate the holes created from the hole puncher. The printed information will not be illegible due to the holes in the paper.
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Figure 103 - Plain Paper Mar - insert punch hole space option
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Figure 104 - Sample Plain Paper Mar - Hole Punch Spaces
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Datagraphic MAR (laser)
A new dropdown menu has been added to the report in order to select which name is to be printed as the second drug name on the report. There are choices of Default (which pulls the name from store configuration settings), None, Brand, Generic, Description or Equivalent To.
Figure 105 - Datagraphic Mar Laser - Second Drug Name Option
Hardcopy and Batch Hardcopy Report

A new option has been added to both of the above reports to print the patient gender.
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Figure 106 - Harcopy/Batch Hardcopy Report - Patient Gender
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Figure 107 - Sample Hardcopy Report printing patient gender
Medication Reconciliation Report

A new report has been added to Kroll. The medication reconciliation report has a few purposes. The primary function is for the doctor to review patient medications but the report can also be used upon patient discharge from a facility. The patients medications on the report are reviewed, changed and/or March 2009 92 Version 8.0
discontinued by the physician, the report can then be printed and given to the patient upon discharge and taken to a pharmacy as a valid prescription, NARCOTICS excluded. This report is also a requirement to earn accreditation from Safer Health Now an organization whose primary focus is to eliminate medication errors and incidents during hospital stays. The first page of the report is always printed with no pre-populated information. This page is used for handwritten notes by the staff/doctors.
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Figure 108 - Medication Reconciliation Report - First Page
The proceeding patients contain the all medications the patient is currently taking in the time range specified on the report. The length of the report depends on the number of medication the patient is actively taking. The medications are sorted and printed by med type. March 2009 94 Version 8.0
Figure 109 - Sample Medication Reconciliation Report
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Kroll Helpdesk Information

Head Office Toronto
220 Duncan Mills Road Suite 201 Toronto, Ontario M3B 3J5 Tel: 416-383-1010 Toll Free: 1-800-263-5876 Fax: 416-383-0001 support@kroll.ca
Western Canada Edmonton

9622 42nd Avenue NW Suite 313 Edmonton, Alberta T6E 5Y4
Eastern Canada Dartmouth

33 Ochterloney Street, Suite 260 Dartmouth, Nova Scotia B2Y 4P5
March 2009
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Version 8.0

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Kroll Windows Release Notes

KROLL WINDOWS RELEASE 8.0

Kroll Windows Release Notes 8.0

Figure 1 Allergy Search

Kroll Windows Release Notes 8.0

Figure 2 Condition Search

Add New Rx to ToDo Tab

Kroll Windows Release Notes 8.0

Figure 3 Add New Rx ToDo

Figure 4 New Rx ToDo Added

Kroll Windows Release Notes 8.0

Figure 5 ToDo Items - Refills/New

Kroll Windows Release Notes 8.0

Figure 6 Patient Inactivation

Figure 7 Force Password Change on Next Login

Kroll Windows Release Notes 8.0

Figure 8 Drug Utilization Evaluation Plans

Kroll Windows Release Notes 8.0

Figure 9 Accounts Receivable Limit

Drug Update Utility

Kroll Windows Release Notes 8.0

Figure 10 Drug Update Utility - Search Drugs

Figure 11 Drug Update Utility - Search Drug Packs

Kroll Windows Release Notes 8.0

Figure 12 Drug Update Utility - Update Drug Packs

Figure 13 - Drug Update Confirmation

Kroll Windows Release Notes 8.0

Figure 14 - Drug Export Utility Form - Search Drugs Tab

Kroll Windows Release Notes 8.0

Figure 15 - Drug Export Utility - Search Drug Packs Tab

Kroll Windows Release Notes 8.0

Figure 16 - Drug Export Utility - Export Options Tab

Kroll Windows Release Notes 8.0

Figure 18 - Copying Drug Card - Prompt to Copy Price Information

Figure 19 - Copying Drug Card - Select Groups to Copy From

Kroll Windows Release Notes 8.0

Figure 20 - Include in Narcotic Report Option

Kroll Windows Release Notes 8.0

Figure 21 - Plan Sequence Identifier

Kroll Windows Release Notes 8.0

Owe Label Sequence

Kroll Windows Release Notes 8.0

New Configuration Options

Figure 23 - Order Configuration - Allow Min/Max Update Option

Kroll Windows Release Notes 8.0

Figure 24 - Order Configuration - Warn if Item Order Price >= Option

Figure 25 - Order Price Warning

Kroll Windows Release Notes 8.0

Figure 26 - Drug Acquisition Costs Warning

Barcode and Label Positioning

Figure 27 - Barcode Configuration Tab

Kroll Windows Release Notes 8.0

Kroll Windows Release Notes 8.0

Kroll Windows Release Notes 8.0

Figure 30 - Option to Prompt to Copy 'Mistake' Rxs to a New Number

Figure31 - Prompt to Copy 'Mistake' Rx to a new Number

Kroll Windows Release Notes 8.0

Figure 32 - Prompt to adjust the inventory for 'Not Dispensed' Rxs