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    Meeting Notes FINAL WEB Oct 13 2011

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    Stonegate Subdivision HOA
    The Stonegate HOA Board meeting covered the following topics: 1) Approval of past meeting notes and financial reports 2) Discussion of past due accounts and placing liens 3) Consideration of maintaining a vacant lot to reduce debt owed to the HOA 4) Appointment of a new Board member to replace one who resigned 5) Approval of tree services, sprinkler repairs, rock purchase, and light bulb replacement 6) Approval of draining a pond and cleaning sand/grease traps 7) Review of the National Night Out event and discussion of improvements for next year 8) Deferred discussion of allowing chickens to the next meeting 9) Requests to move basketball hoops off

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    Meeting Notes FINAL WEB Oct 13 2011

    Uploaded by

    Stonegate Subdivision HOA
    2K views2 pages
    The Stonegate HOA Board meeting covered the following topics: 1) Approval of past meeting notes and financial reports 2) Discussion of past due accounts and placing liens 3) Consideration of maintaining a vacant lot to reduce debt owed to the HOA 4) Appointment of a new Board member to replace one who resigned 5) Approval of tree services, sprinkler repairs, rock purchase, and light bulb replacement 6) Approval of draining a pond and cleaning sand/grease traps 7) Review of the National Night Out event and discussion of improvements for next year 8) Deferred discussion of allowing chickens to the next meeting 9) Requests to move basketball hoops off

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    The Stonegate HOA Board meeting covered the following topics: 1) Approval of past meeting notes and financial reports 2) Discussion of past due accounts and placing liens 3) Consideration of maintaining a vacant lot to reduce debt owed to the HOA 4) Appointment of a new Board member to replace one who resigned 5) Approval of tree services, sprinkler repairs, rock purchase, and light bulb replacement 6) Approval of draining a pond and cleaning sand/grease traps 7) Review of the National Night Out event and discussion of improvements for next year 8) Deferred discussion of allowing chickens to the next meeting 9) Requests to move basketball hoops off

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pdf or txt
    2K views2 pages

    Meeting Notes FINAL WEB Oct 13 2011

    Uploaded by

    Stonegate Subdivision HOA
    The Stonegate HOA Board meeting covered the following topics: 1) Approval of past meeting notes and financial reports 2) Discussion of past due accounts and placing liens 3) Consideration of maintaining a vacant lot to reduce debt owed to the HOA 4) Appointment of a new Board member to replace one who resigned 5) Approval of tree services, sprinkler repairs, rock purchase, and light bulb replacement 6) Approval of draining a pond and cleaning sand/grease traps 7) Review of the National Night Out event and discussion of improvements for next year 8) Deferred discussion of allowing chickens to the next meeting 9) Requests to move basketball hoops off

    Copyright:

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    Stonegate HOA Board Meeting

    October 13th, 2011 6:30 PM Caldwell Free Methodist Church


    1. Opening a. 6:38pm Roll Call i. Present: Mr. Orton, Ms. Porter, Ms. Gigray, Ms. Baker ii. Agenda additions: 1. Discussion on the XXXX 2. Additions and retirement from the Board iii. Motion: Ms. Baker motioned to approve the amended agenda. Second: Ms. Gigray. Vote: All approved. iv. Motion: Ms. Gigray motioned to approve the April 28th meeting notes. Second: Ms. Porter. Vote: All approved. v. Motion: Ms Gigray motioned to approve the July 14th meeting notes. Second: Ms. Porter. Vote: All approved. Financial Report a. Review of statement of income and expense b. Past due accounts as of September 30th i. Have received 5 or 6 checks since c. Ms. Baker will proceed with liens d. XXXX i. Mr. Orton talked to the Board about making a deal with the XXXX to reduce debt by taking care of vacant lot. ii. It was brought up the question of liability. iii. Possible to take care of front and weeds in back on sidewalk but stay out of back yard. iv. With the worry of liability on this property, what about finding something not on private property. v. If we make this offer to them, do we make this to others? vi. Mr. Orton will talk to them. Current Business a. Ms. Bartrop sent in her resignation. The Board expressed their appreciation for the work Ms. Bartop has done. b. Motion: Ms Baker motioned the give Ms. Bartop an Applebees gift card for $25. Second: Ms. Gigray. Vote: All approved. c. Ms. Lacy Hill expressed interest in serving on the Board. d. Mr. Orton explained that under our CCNRs the Board can appoint a replacement Board member. e. Motion: Mr. Orton motioned that the Board appoint Ms. Hill as a Board member. Roll call vote: Mr. Orton Yes. Ms. Baker Yes. Ms. Gigray Yes. Ms. Porter Yes. f. Ms. Gigray expressed that she may need to resign in the future. She will try to stay until January. The Board will look for a replacement. g. List of addresses paid for Jdub sprinkler blowouts. i. Some people who paid did not send their cards back. ii. Make list of those for Jdub and knock on door to see if they want service. h. Ms. Gigray had invoice for sprinkler repair and for tree service i. All trees on Ustick and Ray were fertilized and sprayed for insects ii. Motion: Ms. Gigray motioned for approval of tree service. Second: Ms. Baker. Vote: Unanimously approved. i. Ms. Gigray had the rock quote for Jdub - $1030. i. Discussion that the Board has enough money to get the rock ii. Motion: Ms. Gigray motioned to accept the bid for rock. Second: Ms. Baker. Vote: Unanimously approved j. Entrance lights: Mr. Orton will fix the entrance light bulb. We may need to replace fixture in the future.

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    Stonegate HOA Meeting Notes

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    i. Motion: Ms. Gigray motioned that Mr. Orton buy as many light bulbs as he felt necessary. Second: Ms. Porter. Vote: Unanimously approved. k. Sand and Grease cleaning: i. Mr. Orton obtained a second bid for the sand and grease trap cleaning. ii. Motion: Mr. Orton motioned to rent a pump to drain the excess water out of the NE pond, and to proceed with Treasure Valley Septic to clean the sand and grease traps. Second: Ms Porter. Vote: Unanimously approved. l. Review of National Night Out NNO i. Ms. Porter suggested having two jump houses next year, one for young kits, and one for older kits ii. Ms. Porter also suggested a sign in booth, and use the sign in page for the raffle m. The discussion for chickens was deferred to the next meeting. n. There was a discussion that basketball hoops need to be pulled back off the sidewalks when not in use. Mr. Orton will write a letter asking those who are not, to do so, and Ms. Porter will send them. o. There was a discussion of the playground area. The bark needs to be replaces. The Board needs to get a quote on this so we can try and put it in next years budget. Also, benches in the playground area would be nice. Close a. The next meeting will be January 12th, 2012 at 6:30 P.M. at the Caldwell Free Methodist Church. b. 8:17 P.M. Motion: Ms. Baker motioned to adjourn the meeting. Second: Ms. Gigray. Vote: Unanimously approved.

    Stonegate HOA Meeting Notes

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