1 BASIC SETTING 1. Company Creation Step 1.

1: Creation of Company T Code OX15

Path: SPRO Enterprise Structure Definition Financial Accounting Define Company Click on New Entries Company Company Name City Country Language Key Currency = = = = = =

Click on Save Click on Create Request Short Description = Click on Save and Click Enter. Step 2: Define Company Code T Code OX02

Path: Same as above, Click on Edit, Copy, Delete, Check Company Code Double Click on Edit Company Code data Click on New Entries Company Code = Company Name = City = Country = Currency = Language = Click on Save Title = Country = Click on Save and Click Enter Step 2.1: Assign company code to company T Code OX16

Path: SPRO Enterprise Structure Assignment Financial Accounting Assign company code to company Click on Position, Company code = Click Enter

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2 Company = Click Save Step 3: Define Business Area T Code OX03 - 2 -1 Path: SPRO Enterprise Structure Definition Financial Accounting Define Business Area Business Area Description Click Save. = =

4. Fiscal Year Variant Step 4.1: Define Fiscal year variant T Code OB29

Path: SPRO Financial Accounting Financial Accounting Global Settings Fiscal Year Maintain Fiscal Year Variant Step 4.2: Assign Company Code to Fiscal year variant Path: Same as above Click on Position. Company code = Fiscal year variant = 5. Posting period variant Step 5.1: Definition of Posting Period Variant T Code OBBO Click Enter Click Save T Code OB37

Path: SPRO Financial Accounting Financial Accounting Global Settings Document Posting periods Define variants for open posting periods Click on New entries Variant = Name = Posting period variant for Click on Save Step 5.2: Assign Posting Period Variant To Company Code Path: Same as above Click on Position button Company Code = Click Enter Variant = Click Save
1

T Code OBBP

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Step 5.3: Open and close posting periods Path: Same as above Click on New entries Variant = Account Type = From period =1 To period = 12 6. Field Status Variant Step 6.1: Definition of field status variant

T Code OB52

Year Year

= =

T Code OBC4

Path: SPRO Financial Accounting Financial Accounting Global Settings Document Line Item Controls Maintain Field Status Variant Select 0001 Field Status Variant line Click on Copy as button FSTV = Field status name = Field Status Variant for Click on Copy all, Click Enter on message. Select Field Status Variant line Double click Field Status Groups Double Click G001 Double Click General Data Select Required Entry against Text Field Double Click G001 Double Click Additional Account Assignments Select Required Entry against Business Area field Double Click G005 Double Click General Data Select Required Entry against Text Field Double Click G005 Double Click Additional Account Assignments Select Required Entry against Business Area field Double Click G005 Double Click Payment transactions Select Required Entry against Value date field

Click Enter

Click Save

Click Save

Click Save

Click Save

Click Save

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Step 6.2: Assign Company Code to Field Status variant Path: Same as above Click on Position Company Code Field Status Variant 7. Chart of Account Step 7.1: Define Chart of Accounts

T Code OBC5

= =

Click Enter Click Save

T Code OB13

Path: SPRO Financial Accounting General Ledger Accounting G/L Accounts Master records Preparations Edit Chart of Accounts List Click on New Entries Chart of Accounts Maintenance language Length of GL A/c No. Controlling integration = = = =

Click Save T Code OB62

Step 7.2: Assign Company code Chart of Accounts Path: Same as above Click on Position. Company Code = Chart of Accounts = Step 8: Define Account Groups Path: Same as above Click on New entries Char of Account Group Accounts SCPL RSPL ACDN SCLN UNSL CLPR FAST Name Share Capital Reserves & Surplus Accumulated Depreciation Secured Loans Unsecured Loans Current Liabilities & Provn Fixed Assets From A/c 100000 100100 100200 100300 100400 100500 200000 Click Enter Click Save

T Code OBD4

To A/c 100099 100199 100299 100399 100499 100599 200199

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5 CAST SALE OTHR INCR RMCN PRSN MFRG ADMN INTR DEPR Click Save. Step 9: Define Retained Earnings Account Path: Same as above Chart of Account P&L Statement a/c type Account = =x = 100100 Click Enter Click Save T Code OB53 Curr. Assets, Loans & Adv Sales Other Income Incr/Decr. Of Stock Raw material consumption Personnel Cost Manufacturing Cost Administration Cost Interest Depreciation 200100 300000 300100 300200 400000 400100 400200 400300 400400 400500 200199 300099 300199 300299 400099 400199 400299 400399 400499 400599

Warning message appears, Click Enter again Step 10: Tolerance Groups Step 10.1: Definition of Tolerance Groups for G/L Accounts T Code OBA0 Path: SPRO Financial Accounting General Ledger Accounting Business transactions Open item clearing Clearing Differences Define tolerance groups for G/L Accounts Click on New entries Company Code Tolerance Group Name Click on Save = = Blank = Tolerance group for T Code OBA4

Step 10.2: Definition of Tolerance Groups for Employees Path: Same as above Click on New entries Group Company Code = = Blank

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6 Amount per document Amount per open item Cash discount per line item = 99999999999 = 999999999 = 10%

Click Save

Step 11: Document Types and Number Ranges Step: Creation of number range for document type SA

T Code OBA7 T Code FBN1

Path: SPRO Financial Accounting Financial Accounting Global Settings Document Document Header Define document types Click on Position button Document type = SA Click Enter Select SA document type line Click on Details button Notice the Number range Click on Number range information Company Code = Click on (Change) Intervals button Click on (Insert) Interval button No = 01 Year = From Number =1 To Number = 10000 Click on Insert (Enter) button Click on Save and on OK button on the warning message Step 12: Global parameters Step: Enter global parameters T Code OBY6

Path: SPRO Financial Accounting Financial Accounting Global Settings Company Code Enter Global parameters Click on Position button Company Code = Select line item Click on Details button Click Enter

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7 Select Business area financial statements Select Propose fiscal year Select Define default value date Select Negative postings allowed

Click Save

GENERAL LEDGER ACCOUNTING Creation of GL Master 1. Creation of Surplus in P&L Account T Code FS00

Check up Account Groups under which we have to create GL Master OBD4 Path: Accounting Financial Accounting General Ledger Master Records Individual Processing Centrally GL Account Number Company Code = =

Go to Menu G/L Account Create Account Group P&L Statement Account Balance Sheet Account Short Text Long Text Go to Control Data Tab Account Currency = Only balances in local currency Open item management Line item display Sort Key = 001 Go to Create/Bank/Interest Tab =

= =

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8 Field Status Group Additional Selections Save. 2. Creation of Equity Share Capital Account: T Code FS00 =

Check up Account Groups under which we have to create GL Master OBD4

Path: Accounting Financial Accounting General Ledger Master Records Individual Processing Centrally GL Account Number Company Code = =

Go to Menu G/L Account Create Account Group P&L Statement Account Balance Sheet Account Short Text Long Text = =

Go to Control Data tab. Account Currency Only balances in local currency Open item management Line Item display Sort Key Go to Create/Bank/Interest Tab Field Status Group: Additional Selections Save. 3. Creation of Cash Account: T Code FS00

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Check up Account Groups under which we have to create GL Master OBD4 Path: Accounting Financial Accounting General Ledger Master Records Individual Processing Centrally GL Account Number Company Code Go to MenuGL AccountCreate Account Group P&L Statement Account Balance Sheet Account Short Text= Long Text = Go to Control Data tab. Account Currency = Only balances in local currency Open item management Line item display Sort Key = Go to Create/Bank/Interest tab. Field Status Group Additional Selections: Relevant to cash flow Save. 4. Posting of G/L Transactions: T Code: F-02 =

Path: Accounting Financial Accounting General Ledger Document entry General Posting Document Date Doc. Type Company Code = = = (Short Cut Key: F4 and F2 for current date)

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10 Posting Date Period Currency Posting Key Account Amount Business Area Text Posting Key Account Amount Business Area Text = = = = = = = = = = = = = ( 50 = Credit G/L Account ) Click Enter ( 40 = Debit G/L Account ) Click Enter

Go Menu Document Simulate or Shift+f2 Make corrections if necessary and Save. 5. Display of document: T Code: FB03

Path: Accounting Financial Accounting General Ledger Document Display Go to MenuDocumentDisplay Document Number Company code Fiscal Year = = = Click Enter T Code: FS10N

6. Display of GL Account Balance:

Path: Accounting Financial Accounting General Ledger Account Display balances GL Account Company Code Fiscal Year= = = Click Execute

Double Click on Period line item to display documents posted in that Period/Month. Double Click Document line item to display the document. 7. GL Account Line item display: T Code FBL3N

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11 Path: Accounting Financial Accounting General Ledger Account Display Change line items GL Account Company Code Open items Cleared items All items Click Execute (F8) and Double Click on line item to display the document. = =

Hold Document:
Step 1: Holding a G/L Document: T Code F-02

Path: Accounting Financial Accounting General Ledger Document Entry General Posting Document Date Doc. Type Company Code Posting Date Period Currency Posting Key Account Amount Business Area Text = = = = = = = = = = = (Short cut key: F4 and F2 for current date)

Click Enter

Go to MenuDocumentHold Provide Temporary Identification to save the Hold Document. Step 2: Posting of Held Document: T Code F-02

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MenuDocumentGet Held Document Temporary Document Number = Click Enter Posting Key = Account = Click Enter Amount = Business Area = Text = Go to MenuDocumentPost (Ctrl + S) Step 3: Display of GL Account Balance: T Code: FS10N

Path: Accounting Financial Accounting General Ledger Account Display balances GL Account Company Code Fiscal Year= = = Click Execute (F8)

Parking of Document:
Step 1: Create Park Document: T Code: F-65

Path: Accounting Financial Accounting General Ledger Document Entry General Document Parking Document Date Doc. Type Company Code Posting Date Period Currency Posting Key Account Amount Business Area Text Posting Key Account = = = = = = = = = = = = = Click Enter Click Enter

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13 Amount Business Area Text = = =

Click on Overview Icon (Shift+f2) Make corrections if necessary and Save. Step 2: Verify whether balances are updated or not in GL Account: T Code: FS10N Step 3: Display/Change a Park Document: To display a park document, go to FBV3 To change a park document, go to FBV2 Step 4: To Post Parked Document: T Code: FBV0

Path: Accounting Financial Accounting General Ledger Document Parked Documents Post/Delete.

Company Code Document Number Fiscal Year =

= = Click Enter

Double click Debit/Credit line items to make any modifications. Go to MenuDocumentPost. Business Area = Click Enter T Code: FS10N

Step 5: Verify whether balances are updated or not:

Sample Documents:
Step 1: Creation of Number range interval for Document Type X: T Code FBN1

Path: SPRO Financial Accounting Financial Accounting Global Settings Document Document Number Ranges Define Document Number Ranges Company Code =

Click on the Change Intervals button Click on the Insert Intervals button

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14

No

Year

From number

To number xxxxxx

Current number

Ext

X2 2009 xxxxxx Click on the Insert button, Save. Step 2: Posting of Sample Document:

T Code: F-01

Path: Accounting Financial Accounting General Ledger Document entry Reference documents Sample document Document Date Doc. Type Company Code Posting Date Period Currency Posting Key Account Amount Business Area Text Posting Key Account Amount Business Area Text = = = = = = = = = = = = = = = = Click Enter Click Enter

Go MenuDocumentSimulate. Put corrections if necessary and Save. Step 3: Display Sample Document: T Code: FBM3

Path: Accounting Financial Accounting General Ledger Document Reference Documents Sample Document Display Company Code = Document Number = Fiscal Year = Click Execute Double Click on the Document to open.

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15 Step 4: Posting of Sample Document: Go to MenuPost with reference Document Number Company Code Fiscal Year = Select Display Line item = = Click Enter T Code: F-02

Double Click on the document to open, make modifications necessary and Click on Save.

Recurring Document:
Step 1: Creation for No. Range for Recurring Document: Company code= Click on the Change Intervals button Click on the Insert Intervals button No X1 Year 2009 From number xxxxxx To number xxxxxx Current number Ext T Code: FBN1

Click on the Insert button. Step 2: Creation of Recurring Cycle: Company code First run on Last run on Interval in months Run date Document type Posting key Account Amount Business Area Text Next line item Posting key Account = = = = = = = = = = = = = T Code: FBD1

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16 Amount Business Area Text = = =

Click on Display Document Overview button to see the document before posting. Step 3: To Display the Recurring Document: Company code Document no Fiscal year Click on = = = Execute (F8) T Code: F.14 T Code: F.15

Step 4: To Execute Recurring Entries Cycle: Company code Document no Fiscal year Settlement period = = = =

Batch Input Session Name: Give Your Identification. Click on Execute (F8) Step 5: To Post the Batch Input Session: Go to MenuSystemServicesBatch Input Session Select Your Batch Input Session line item & click on Process button. Select Display Errors Only Radio Button Click Process Button. Click Exit batch input session Button Step 6: To Display the Document Posted using Recurring Cycle: Document no. Company code Fiscal Year = = = Click Enter T Code: FB03

Interest Calculation:
Step 1: Define Interest Calculation Type: T Code: OB46

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17 Path: SPRO Financial Accounting GL Accounting Business Transactions Bank Account interest calculation Interest calculation global settings Define interest calculation types Click New Entries Insert ID Name/Description Calculation type = = = T Code: OBAA

Step 2: Prepare Account Balance Interest Calculation: Path: Same as above Click New Entries Interest Calculation Indicator = Interest Calculation Frequency = Calendar type Select Balance plus interest Step 3: Define Reference Interest Rate: =

T Code: OBAC

Path: SPRO Financial Accounting GL Accounting Business Transactions Bank Account interest calculation Interest calculation Define reference interest rates Click New Entries Reference interest rate Long Text Short Text Date from Currency = = = = = T Code: OB81

Step 4: Define Time Dependent Terms: Path: Same as above A. Click New Entries Interest Calculation Indicator Currency Effective from Sequential Number Term = = = = =

Credit interest balance interest calculation

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18 Reference interest rate = Click Save

B. Click New Entries Interest Calculation Indicator = Currency = Effective from = Sequential Number = Term = Reference interest rate =

Debit interest balance interest calculation Click Save T Code: OB83

Step 5: Enter Interest Values: Path: Same as above Select New Entries Reference interest rate Effective from Interest rate = = =

Click Save T Code: FS00

Step 6: Creation of GL Accounts: Interest Account SBI Term Loan 400400 under Interest Group 100300 under Secured Loans Field Status Group = G005 Interest Indicator =

Step 7: Assignment of Accounts for Automatic Postings:

T Code: OBV2

Path: SPRO Financial Accounting GL Accounting Business Transactions Bank Account interest calculation Interest posting Prepare GL A/c balance interest calculation Click Symbols button Keep the cursor on 0002 line items. Click Accounts button Chart of Accounts = Click Enter Account symbol = 0002 (Interest) Currency = INR GL Account = 400400 Account symbol = 2000 (Loan) Currency = INR GL Account = 100300 Click Save Step 8: Term loan Receipt: T Code: F-02

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19 Document Date Doc. Type Company code Posting date Period Currency Posting Key Account Amount Business Area Text Posting Key Account Amount Business Area Text = = = = = = = = = = = = = = = = Click Enter Click Enter

Goto MenuDocumentSimulate Make corrections if necessary and Save. Step 9: Automate Calculation of Interest: Chart of Accounts G/L Accounts Company code Further Selection: Calculation period = = = = T Code: F.52

Output Control: Check the Additional balance line Posting Control: Check the Post interest settlements Check the Update master record Change the Session Name = Execute Step 10: To Execute Batch Input Sessions: Go to Menu SystemServicesBatch inputSession

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20 Select Your Session Name line item from the list. Click on the Process button Select the Display errors only radio button Click the Process button Click the Exit batch input button. Step 11: To verify the Interest Postings: G/L Account no. Company code Fiscal year Business Area Execute Step 12: To see the Interest Posting Document: Step 13: To verify the Updation in Term Loan Account: G/L Account no. Company Code = = T Code: FB03 T Code: FS00 = = = = T Code: FS10N

Goto MenuG/L accountDisplay Goto Create/bank/interest tab Observe the date of last interest run.

Step 14: Term Loan Installment Payment: Document Date Doc. Type Company Code Posting Date Period Currency Posting Key Account Amount Business Area Text = = = = = = = = = = = Click Enter

T Code: F-02

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Posting Key Account Amount Business Area Text

= = = = =

Click Enter

Goto MenuDocumentSimulate Make corrections if necessary and Save Step 15: Repeat the Step No 9 to Step No13 to verify the changes.

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