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BPC NW Ifrs Deg 201011
BPC NW Ifrs Deg 201011
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Contents
Chapter 1 Chapter 2 Contents ............................................................................................................................. 3 Data Entry Navigation ........................................................................................................ 5 Data Entry Format ................................................................................................................ 5 Links Between Schedules .................................................................................................... 6 Graphic Charter.................................................................................................................... 6 Languages ........................................................................................................................... 6 Chapter 3 General Data Entry Principles ........................................................................................... 7 Signs.................................................................................................................................... 7 Order of Data Entry .............................................................................................................. 7 Flow Entry............................................................................................................................ 7 Flows for Current Transactions ..................................................................................... 7 Flows for Specific Operations ....................................................................................... 8 Consolidation Flows Dedicated to Equity Method Companies ....................................... 8 Local Adjustments ................................................................................................................ 8 Chapter 4 Data Entry Schedules......................................................................................................... 9 Balance................................................................................................................................ 9 Input Schedules for Flow Analysis ...................................................................................... 11 Non-Current Non-Financial Assets ..................................................................................... 11 Property, Plant and Equipment ................................................................................... 11 Investment Property ................................................................................................... 13 Intangible Assets ........................................................................................................ 14 Biological Assets ........................................................................................................ 15 Financial Assets ................................................................................................................. 16 Investments in Subsidiaries ........................................................................................ 16 Financial Receivables................................................................................................. 18 Other Financial Assets ............................................................................................... 19 Cash and Cash Equivalents ....................................................................................... 20 Other Assets ...................................................................................................................... 21 Inventories ................................................................................................................. 21 Other Assets .............................................................................................................. 22 Net Equity .......................................................................................................................... 23 Equity Statement ........................................................................................................ 23 Dividends Paid ........................................................................................................... 27 Liabilities ............................................................................................................................ 28
Contents
Provisions .................................................................................................................. 28 Debts and Payables ................................................................................................... 29 Other Financial Liabilities............................................................................................ 30 Other Liabilities .......................................................................................................... 31 Net Equity EM .................................................................................................................... 32 Equity Statement for Equity Method Companies ......................................................... 32 Chapter 5 Hotschedules ................................................................................................................... 33 Specific Operations ............................................................................................................ 33 Intercompany - Single Account Detail ................................................................................. 34 Intercompany Input Balance ............................................................................................... 35 Intercompany Balance Sheet ................................................................................... 35 Intercompany Income Statement ............................................................................. 35 Chapter 6 Data validation.................................................................................................................. 36 Procedure .......................................................................................................................... 36 Control Flows vs Account ................................................................................................... 36 All Controls ........................................................................................................................ 36 Accounting ................................................................................................................. 37 Variation..................................................................................................................... 37 Intercompany (Balance Sheet) and Intercompany (Profit and Loss) ............................ 37
A standard BPF for data entry, L1 Data Entry Standard, is available in the starter kit for IFRS. It includes all input schedules to be filled in to do a complete reporting: All companies, except those consolidated using the equity method, should fill in all standard schedules. Companies consolidated using the equity method should only fill in the schedule Net equity for EM which includes the net equity analysis and the breakdown of dividends paid by shareholder. Moreover, this schedule enables consolidated data entry for companies using the equity method which are themselves holder of consolidated investments. The person in charge of the consolidation process should instruct each data entry user on which schedules to fill in.
Graphic Charter
The formatting impose certain rules on the schedule presentation in order to keep the data entry coherent and guide the business end-user through the data entry process. Data should not be entered in a cell if any of the following applies: The given account/flow cross-over is not authorized. For example, an increase in depreciation (flow F25) is not relevant for tax accounts. The cell contains a calculation formula, for instance an aggregation. The cell contains opening balance data on the opening flow. The actual format of the cells indicates the data type: Cell format Hatched Colored fill and bold font Description The account/flow crossover is not authorized. The cell contains a subtotal resulting from a calculation formula, for instance an aggregation.
Languages
Schedules are available in 3 languages: English, German and French. Language selection is possible within the Guide worksheet of each input workbook.
Flow Entry
Analysing data by flow makes it possible to identify variations in the balance sheet between the opening and closing position, and thus enable the calculation of statement of cash flows line items. Flows available in data entry schedules are classified into the following categories: Flows for current transactions Flows for specific operations Consolidation flows dedicated to companies using the equity method
F20: specific operations on treasury shares, hedging reserves F30: specific operations on treasury shares, fair value reserves and hedging reserves F40: capital increase F50: account reclassification F55: impact on reserves of fair value adjustments
Local Adjustments
Data entry is normally done using the INPUT Input Data audit ID. However, local adjustments can also be entered in input schedules using the audit ID INPUT11 Adjustment to Group accounting policies. Information on the audit ID selected is available in the upper left corner of each schedule. Only one leaf level audit ID (INPUT or INPUT11) must be selected for data entry and it is possible to retrieve the sum of the audit IDs INPUT and INPUT11 by selecting the node ALL_INPUT.
Balance
The workbook Balance includes the following data entry schedules: Income Statement Assets Equity and Liabilities These are the first schedules in which to enter data or, in the case of a data interface, the first schedules to be checked before any additional entries are made. Note: When an entity is consolidated for the first time, the opening balance (F00) must always be generated from the closing position of the previous year (using the data manager package Copy Opening). The opening position F00 should never be entered. (See the operating guide for further information on incoming entities and first consolidation.) Two options are available in each worksheet of the Balance schedule to modify the expansion: o o Subtotals: this check box alters the built-in option SumParent for retrieving subtotals in the account expansion in rows. Indentation: this check box applies an indentation to the account description according to the account level.
Click on the Expand and Format button to apply any new settings. Example: Business Units When entities are split into business units, the net income of the legal company is split into business units, whereas other net equity items are assigned to the primary business unit. The overall balance sheet is not split by business unit and certain balance sheet items remain with the primary business unit. This example illustrates how to balance the balance sheet entered by business unit using balancing accounts, and how to transfer the net income of each business unit to the net equity of the primary business unit. Subsidiary S is split between business units S1 and S2, and the net income of the data entry period is assigned to S2.
Income statement
Unit S1 Unit S2
The net income of business unit S2 is transferred to the net equity of the primary business unit S1 via the net income balancing account.
Assets
Unit S2
The balance sheets of the primary business unit and the other business units are balanced assets versus liabilities in the balance sheet balancing account.
Prerequisites
Schedule Balance worksheet Assets Schedule Specific Operations (if relevant)
For impairment: Flow F25 is used for the allowance of the period Flow F30 records the outflow of accumulated impairment on the date of sale Flow F35 is used for the write-back of impairment For specific operations*: Flow F50 is used for: Account reclassification Writing off fully depreciated property, plant and equipment Flow F09 records the impact of a change in accounting policies Flow F70 is used in the context of merger operations *Specific operations can also be entered in the schedule Specific Operations, accessed via schedule links. Example Company F owns a building with a net book value of 900 (Gross book value = 1000 and depreciation = 100). The fair value of the building is evaluated at 1200. The company applies the revaluation method for this type of assets. The worksheet Property, plant and equipment should be filled in as follows:
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for all accounts.
Investment Property
Purpose
Analysis of the changes in investment property.
Prerequisites
Schedule Balance worksheet Assets Schedule Specific Operations (if relevant)
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for all accounts.
Intangible Assets
Purpose
Analysis of the changes in intangible assets.
Prerequisites
Schedule Balance worksheet Assets Schedule Specific Operations (if relevant)
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for all accounts.
Biological Assets
Purpose
Analysis of the changes in biological assets.
Prerequisites
Schedule Balance Worksheet Assets Schedule Specific Operations (if relevant)
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for all accounts.
Financial Assets
Investments in Subsidiaries
Purpose
Analysis of variation in value of investments in subsidiaries.
Prerequisites
None
The breakdown by share of investments in subsidiaries in the schedule Intercompany for entity A is entered as follows:
Example 2: Investments previously held in an entity which enter the group consolidation scope Entity A has bought securities in company B in N-2 for 500. Company B enters the consolidation scope on 01/01/N. For entity A, data entry period N, the worksheet Investments in subsidiaries is entered as follows:
The breakdown by share of the investments in subsidiaries in the schedule Intercompany for entity A is entered as follows:
Note
The F15 Net Variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for all shares and for the account total. The total amount declared by share must not exceed the total of the account.
Financial Receivables
Purpose
Analysis of the changes in financial receivables.
Prerequisites
Schedule Balance worksheet Assets Schedule Specific Operations (if relevant)
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for the bad debts account allowances.
Prerequisites
Schedule Balance worksheet Assets Schedule Specific Operations (if relevant)
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for all accounts.
Prerequisites
Schedule Balance worksheet Assets Schedule Balance worksheet Equity and Liabilities Schedule Specific Operations (if relevant)
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for all accounts.
Other Assets
Inventories
Purpose
Analysis of the changes in inventories.
Prerequisites
Schedule Balance worksheet Assets Schedule Specific Operations (if relevant)
Other Assets
Purpose
Analysis of the changes in other assets.
Prerequisites
Schedule Balance worksheet Assets Schedule Specific Operations (if relevant)
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for account A3000 - Non current assets and disposal groups held for sale.
Net Equity
Equity Statement
Purpose
Analysis of variation of shareholders equity.
Prerequisites
Schedule Balance worksheet Equity and Liabilities Schedule Specific Operations (if relevant)
For hedging reserves (accounts E1540 - Hedging reserve, before tax and E1541 - Income tax on hedging reserve): The flow F55 is used to enter the share of gains or losses on hedging instrument that is determined to be an effective hedge and the related tax effect. The flows F20 and F30 allow reclassification adjustment (recycling): F20 is used to remove any gain or loss that was previously recorded from hedging reserves and to include it in the initial cost of the acquired asset or liability F30 is used to transfer the gain or loss previously recorded in equity to profit and loss in the same period in which the hedged cash transaction affects profit and loss For fair value reserves (account E1550 - Fair value reserve, before tax and E1551 - Income tax on fair value reserve): The flow F55 is used to enter the impact of fair value changes on available for sale financial assets, The flow F30 is dedicated to reclassification adjustment (recycling) of the cumulative gain or loss when the assets is disposed of (see example 4). Flow F09* records the impact of a change in accounting policies Flow F70* records capital increases in the form of assets contributed in kind or in the context of mergers *Specific operations can also be entered in the schedule Specific Operations, accessed via schedule links.
Example 1: Seesaw effect on capital Company A increases its capital by incorporating a loan for the parent company for the amount of 1000, then reduces it by the same amount to offset the debit balance brought forward. Extract of schedule Liabilities worksheet Other Financial Liabilities:
Example 2: Treasury shares At the beginning of the year, entity A buys 1000 of its own treasury shares for 100. At the end of the year, entity A sells 200 shares for 24. Schedule Equity statement is entered as follows:
Example 3: Actuarial gains and losses Company A recognizes an actuarial difference of 100 on its provision for employee benefits measurement. Entries are made in schedule Liabilities worksheet Provisions as follows:
Example 4: Fair value reserves An asset is purchased during the period N for an amount of 1000. On 31/12/N, its fair value is measured to 1100. The item is entered in schedule Other Assets - worksheet Other Financial Assets as follows:
On 01/01/N+1, the asset is disposed of for 1110. The amount is entered in schedule Other Assets worksheet Other Financial Assets as follows:
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for all accounts.
Dividends Paid
Purpose
Analysis of dividends paid by shareholder.
Prerequisites
Schedule Net Equity worksheet Equity statement
Note
The total amount declared for intercompany must not exceed the total of the account.
Liabilities
Provisions
Purpose
Analysis of the changes in provisions.
Prerequisites
Schedule Balance worksheet Equity and Liabilities Schedule Specific Operations (if relevant)
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for all accounts.
Prerequisites
Schedule Balance worksheet Equity and Liabilities Schedule Specific Operations (if relevant)
Prerequisites
Schedule Balance worksheet Equity and Liabilities Schedule Specific Operations (if relevant)
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for all accounts.
Other Liabilities
Purpose
Analysis of the changes in other liabilities, like deferred tax and deferred income.
Prerequisites
Schedule Balance worksheet Equity and Liabilities Schedule Specific Operations (if relevant)
Note
The F15 Net variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for account L3000 - Liabilities included in disposal groups classified as held for sale.
Net Equity EM
Equity Statement for Equity Method Companies
Purpose
Analysis of variation of shareholders equity dedicated to companies using the equity method.
Prerequisites
None
Note
The F15 - Variation column, which shows the difference between the total variation and variations analyzed by flow, must equal 0 for all shares and for the account total.
Hotschedules
Hotschedules
Specific Operations
Purpose
Enter the impact of changes in accounting policies and merger operations on the balance sheet.
Prerequisites
None
Note
Flows must be balanced as explained above.
Hotschedules
For the Balance Sheet: Investments in subsidiaries / impairment on investments in subsidiaries Reciprocal assets and liabilities Internal allowances and provisions
Prerequisites
Schedule Balance - worksheet Income Statement Schedule Financial Assets worksheets Investments in Subsidiaries, Financial Receivables and Other Financial Assets Schedule Liabilities worksheets Provisions, Debts & Payables and Other Financial Liabilities
Note
The total amount declared for intercompany must not exceed the total of the account.
Hotschedules
Prerequisites
Schedule Balance worksheets Assets and Equity and liabilities Schedule Financial Assets worksheets Investments in Subsidiaries, Financial Receivables and Other Financial Assets Schedule Liabilities worksheets Provisions, Debts & Payables and Other Financial Liabilities
Note
The total amount declared for intercompany must not exceed the total of the account.
Prerequisites
Schedule Balance - worksheet Income Statement
Note
The total amount declared for intercompany must not exceed the total of the account.
Data validation
Data validation
A number of controls have been configured in the starter kit to validate the coherence of the data entered in the input schedules. These controls validate data entered on the audit ID INPUT Input Data.
Procedure
Step 1: Check the consistency of account/flow pairs in the schedule C1 Control Flows vs Accounts Step 2: Run the data validation package Validation Data Validation Step 3: Check and correct errors displayed in the schedule C2 All Controls
All Controls
This report shows the validation accounts, populated by the Validation Rules, and the corresponding number of errors. The Guide worksheet contains an overview of the controls that have not been validated divided by theme. There are 4 categories of controls, each corresponding to one worksheet: Accounting Variation Intercompany (Balance Sheet) Intercompany (Profit and Loss) In each worksheet is a message showing wether all the controls have been validated, and if not, the number of controls which have not been validated along with detailed information on the errors that have been found.
Accounting
Basic accounting controls that are applied to the opening and closing position of the data entry period. Controls on the opening position deal more specifically with companies entering the consolidation scope since opening data for other companies is pre-entered by copying the closing balance of the previous period. Controls in this category also ensure that flows are used correctly. These controls notably check that: Assets and liabilities are equal Depreciations, amortizations and provisions on assets are lower than the gross values The balance between assets and liabilities for reclassifications (flow F50) and changes in accounting policies (flow F09) The equation assets liabilities = merger result (flow F70)
Variation
Controls in this category check the exhaustive analysis of changes in balance sheet items when required, represented in input schedules by the F15 Net variation column which must equal 0. When flow F15 must equal 0, the error is identified with a red border and a message with the number of error appears in red in the left column. Errors can be corrected in corresponding flow analysis schedules.