10 Oppm Slides1

Project Leadership, Management and Communication with The One-Page Project Manager
Clark A. Campbell
Author Founder and CEO
OPPM International
COPYRIGHT - OPPM International LLC
Topics for Wednesday September 8, 2010

Project Management
Must Knows Nice to Knows
The Necessity of Simplicity

As Simple as Possible No Simpler
The Power of Pictures to Communicate

The Essential is Clear in less than 60 Seconds
Alpha Project Managers

What the top 2% know that everyone else does not
The One-Page Project Manager

The twelve steps to constructing an OPPM The five steps to creating a report using OPPM
OPPM in the Public Sector

Successes Failures
Project Management
What is a Project?
A project is a temporary endeavor undertaken to create a unique product, service, or result.
What is Project Management?

PMBOK
The application of knowledge, skills, tools and techniques to project activities to meet project requirements. Accomplished through the application and integration of the project management processes of initiating, planning, executing, monitoring and controlling, and closing. The project manager is the person responsible for accomplishing the project objectives.
PLANNING
Problem Analysis Stakeholders Objectives (SMART)
IMPLEMENTATION
Manage Process (People) Deliver Results
Triple Constraints (S,T,C)
Communicate Progress
Efficient & Sufficient Candid & Timely Why & What Next
BUILD-UP
Team
Skills Commitment Thinking
PHASE OUT
Close Appreciate Evaluate record of lessons learned Next Steps Future better, beyond your present best
Plan
Tasks (WBS) Schedule (CPM, PERT, Gantt) Budget (Capital, Expense, ROI)
In the beginning of any project there is great enthusiasm, followed by doubt, then panic, searching for the guilty party, and finally punishment of the innocent, and rewarding the uninvolved. - Helmut Schmidt, German Chancellor

Simplicity
Simplicity is the ultimate sophistication. Leonardo da Vinci
Everything should be made as simple as possible, but no simpler. Albert Einstein
Simplicity
Simplicity
Complexity, as any scientist will tell you, is a slippery idea. Things that seem complicated can be preposterously simple; things that seem simple can be dizzyingly complex. Were suckers for scale. Jeffrey Kluger Simplexity, Why Simple Things Become Complex
Our purpose in writing this book is to outline a simple system for implementing PDCA management a system that is simple yet disciplined and rigorous. It centers on A3 reports. Duward K. Sobek II & Art Smalley Understanding A3 Thinking
I wouldnt give a fig for the simplicity on this side of complexity; I would give my life for the simplicity on the far side of complexity Oliver Wendell Holmes Jr.
Our yearning for simplicity is one we share with natural systems.
Margaret J. Wheatley Leadership and the New Science

Leaders strive for simplicity in general. They know how to simplify things so that others can understand them, evaluate them, and act on them, so that what they say becomes common sense. Larry Bossidy & Ram Charan Execution, The Discipline of Getting Things Done
It seems that perfection is reached not when there is nothing left to add, but when there is nothing left to take away. Antoine de Saint Exupery
5 Essential Parts 12 Construction Steps 5 Reporting Steps
Components
Objectives: The What & Why Owners: The Who Tasks: The How Timeline: The When Cost: The How Much

Owners
Timeline Plan vs Performance
Tasks
Objectives
Cost Budget vs Actual
Often the most effective way to describe, explore, and summarize a set of numbers even a very large set is to look at pictures of those numbers. Furthermore, of all methods for analyzing and communicating statistical information, welldesigned data graphics are usually the simplest and at the same time the most powerful.
The Visual Display of Quantitative Information Edward Tufte, Professor Emeritus, Yale University
Communicate visually on one piece of paper . . . people are visually oriented, employees at Toyota learn to communicate with as few words as possible and with visual aids. Jeffrey K. Liker The Toyota Way

PMP Exam CAPM Exam
Alpha PMs
The Alpha Study asked
Who is doing it right? Who Gets it?
Identified through survey and interviews of 860 project managers Only top 2% of the field as ranked by team, customer, senior management, and qualifying interviews were grouped as Alphas Non-Alphas comprised remaining 98%
10 Dimensions
Setting Expectations Communicating Effectively Resolving Issues Identifying and Mitigating Risk Leading the Project Team Meeting Performance Baselines Purchasing Project Necessities Managing Change Balancing Competing Demands Delivering Results
Alpha project managers do not assume when it comes to communication
Andy asked 860 project managers How effective are you at communication?
Then he asked their stakeholders
Alphas get to know their audiences and communicate appropriately. Until the product is in the customers hands, communication is my deliverable. Victor (Alpha)
Of all the attributes that separate the Alpha group from their peers, communication presents the most striking difference. Among practically everyone who touches a project, there is a general awareness that communication could be better; a staggering 91% of project managers ranked their effective communication higher than their collective stakeholders did. Few topics evoked the emotional responses that communication did . . . this was their single greatest need.
Some Comments on OPPM

The ultimate tool for beleaguered project managers who understand the value of simplicity
The approach in the One Page Project Manager provides a proven process for project management that significantly improves the chances that the project will be completed on time, on budget and on target.
Steven C. Wheelwright, PhD
Baker Foundation Professor Senior Associate Dean, Director of Publications Activities Harvard Business School
OPPM should be required for every manager who wants to improve project performance, accurately tell their story, and do it efficiently.
Jonathan H. Du, PhD
CEO & Chairman WiseChina Training Ltd. Beijing, China
Clark Campbell has done it again created another OPPM winner! What would it be worth to ensure all of your projects delivered the expected value? Clark describes a high-level methodology and tool to help you achieve this goal.
Dave Berg,
Former CIO, Chief Information Officer, IBM, Unisys, and Sun Microsystems
Owners
Tasks
Objectives
Tasks
Timeline
Owners
Objectives
Costs
The 12 Construction Steps

1. 2. 3. 4. 5. 6. The Header The Owners The Matrix Project objectives Major project tasks Aligning tasks with objectives 7. Target dates 8. Aligning tasks to timeline 9. Aligning tasks to owners 10. Subjective tasks 11. Costs 12. Summary and forecast
Step 1
Step 6
Step 5 Step 8
Step 9
Step 10 Step 2 Step 7 Step 4 Step 3 Step 11
Step 12
Owners
Tasks
Objectives
Until one is committed, there is hesitancy, the chance to draw back, always ineffectiveness. Concerning all acts of initiation and creation, there is one elementary truth the ignorance of which, kills countless ideas and plans: That the moment one commits oneself, providence moves too. All sorts of things occur to help one that would never otherwise have occurred. A whole stream of events issues from the decision, raising in ones favour all manner of unforeseen incidents, meetings and material assistance that no man could have dreamed would come his way.
Attributed to
Johann Wolfgang von Goethe
Start to Finish Thinkers
Owners
Tasks
Objectives
Owners
Tasks
Objectives
Owners
Tasks
Objectives
Owners
Tasks
Objectives
The 5 Reporting Steps

1. Bold the report date 2. Fill in major task progress 3. Designate qualitative performance 4. Report expenditures 5. Write summary and forecast
4 5
OPPM means Better Meetings

OPPM is the Agenda OPPM is understood by everyone People come prepared Meetings are shorter Straight Talk Simple, accurate, timely communication OPPM is the meeting minutes More time for project work
The One Page Project Manager works! It is a powerful management tool providing just enough of just the right information The One Page Project Manager helps everyone avoid surprises, and when managing a project, you dont want surprises.

Successes Failures
The One-Page OPPM
Owners
The 5 Essential Parts of a Project The 12 OPPM Construction Steps The 5 OPPM Reporting Steps
Step 1
Tasks
Objectives
Step 6
Step 5 Step 8
Step 9
Step 10 Step 2 Step 7 Step 4 Step 3 Step 11 4 Step 12 5
Copyright OPPM International
The spreadsheet can represent an excellent lowest common denominator to create your project plan. Communicating what is going on . . . The answer is to visualize the project plan. A visual view of your project increases the ability of others to understand deadlines, dependencies, and its progress to date. There is no such thing as too much communication on a project. Yes, its time consuming and might not appear to produce immediate results, but trust me this is the big one.
Topics for Wednesday September 8, 2010

Project Management




The twelve steps to constructing an OPPM The five steps to creating a report using OPPM

Successes Failures
Project Leadership, Management and Communication with The One-Page Project Manager
Clark A. Campbell
Author Founder and CEO
OPPM International

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Project Leadership, Management and Communication with The One-Page Project Manager

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

Topics for Wednesday September 8, 2010

The Necessity of Simplicity

The Power of Pictures to Communicate

Alpha Project Managers

The One-Page Project Manager

OPPM in the Public Sector

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

What is Project Management?

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

The Necessity of Simplicity

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

Everything should be made as simple as possible, but no simpler. Albert Einstein

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

Our yearning for simplicity is one we share with natural systems.

Margaret J. Wheatley Leadership and the New Science

COPYRIGHT - OPPM International LLC

5 Essential Parts 12 Construction Steps 5 Reporting Steps

COPYRIGHT - OPPM International LLC

5 Essential Parts 12 Construction Steps 5 Reporting Steps

COPYRIGHT - OPPM International LLC

The Power of Pictures to Communicate

COPYRIGHT - OPPM International LLC

Timeline Plan vs Performance

Cost Budget vs Actual

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

Alpha Project Managers

COPYRIGHT - OPPM International LLC

PMP Exam CAPM Exam

The Alpha Study asked

Who is doing it right? Who Gets it?

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

Alpha project managers do not assume when it comes to communication

COPYRIGHT - OPPM International LLC

Then he asked their stakeholders

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

COPYRIGHT - OPPM International LLC

The One-Page Project Manager

COPYRIGHT - OPPM International LLC

Some Comments on OPPM

COPYRIGHT - OPPM International LLC

Simplicity is the ultimate sophistication. Leonardo da Vinci

COPYRIGHT - OPPM International LLC

Timeline Plan vs Performance

Cost Budget vs Actual

COPYRIGHT - OPPM International LLC

5 Essential Parts 12 Construction Steps 5 Reporting Steps

COPYRIGHT - OPPM International LLC

The 12 Construction Steps