Central New York Regional Planning & Development Board

126 N. Salina St., 100 Clinton Square, Suite 200, Syracuse, New York 13202 Tel. (315) 422-8276 Fax: (315) 422-9051 Walter Tennant, Chair David V. Bottar, Executive Director

Request for Proposals for a Regional Energy and Sustainability Plan The Central New York Regional Planning and Development Board (CNY RPDB) is issuing a Request for Proposal for a consultant to provide planning services to support the development of a Regional Energy and Sustainability Plan (RESP) for Central New York. A general outline of the Scope of Work is attached. Proposals are due in the CNY RPDBs office for time and date stamping by 4:00 p.m., April 27th, 2012. Submissions may be delivered either physically or electronically. Physical submissions must include one CD containing the proposal in portable document format (PDF), one unbound original with four copies, printed double-sided, submitted in a sealed envelope, clearly marked ProposalRegional Energy and Sustainability Plan, and delivered to Chris Carrick at the address below. Electronic submissions should be in portable document format (PDF), and sent to Chris Carrick at the e-mail address below. Any proposals received after due date and time will be returned unopened. No faxed proposals will be accepted. The CNY RPDB reserves the right to reject any and all bids, to waive any informalities or irregularities therein, and to accept the proposal that, in the opinion of the Board, is in its best interest. Note that this document contains twenty-five pages. For Additional Information Please Contact: Chris Carrick, Energy Program Manager Central New York Regional Planning and Development Board 126 N. Salina Street, Suite 200 Syracuse, NY 13202 Phone: 315-422-8276 Fax: 315-422-9051 E-mail: ccarrick@cnyrpdb.org

Serving the Counties of Cayuga, Cortland, Madison, Onondaga and Oswego

www.cnyrpdb.org mail@cnyrpdb.org

CNY RPDB Regional Energy and Sustainability PlanRequest for Proposals

INTRODUCTION About the CNY RPDB The Central New York Regional Planning and Development Board (CNY RPDB) is a public agency that was established in 1966 by Cayuga, Cortland, Madison, Onondaga, and Oswego Counties under the provisions of Article 12B of the New York State General Municipal Law. The CNY RPDB is governed by a board of directors that is appointed by its five member counties. Financial support for the agency is provided by member county contributions, state and federal grants, and contract service revenue. The CNY RPDB provides a comprehensive range of services associated with the growth and development of communities in Central New York with a focus on the following program areas: Community Development, Economic Development, Energy Management, Environmental Management, Information and Research Services, Intergovernmental Coordination, and Transportation Planning. Project Background The scope of work outlined in this RFP is being funded in part through NYSERDAs Cleaner, Greener Communities Regional Sustainability Planning Program and must conform to the requirements set by NYSERDA. The Cleaner, Greener Communities Program was announced by Governor Cuomo in his 2011 State of the State address as a $100 million competitive grant program to encourage communities to develop regional sustainable growth strategies. The Regional Sustainability Planning program is the first stage of the Cleaner, Greener Communities program and is intended to provide the necessary resources for each region in New York State, as defined by the boundaries of the Regional Economic Development Councils (REDCs), to develop a comprehensive sustainability plan. Engaging in the planning process will allow each region to develop its vision, goals, and objectives for a sustainable future and to identify the activities or types of projects needed to achieve that future. NYSERDA requires that all regions will develop their plans within a project performance period of 8 months. In stage two of the Cleaner, Greener Communities program the Implementation Grant stage funding will be provided on a competitive basis statewide for implementation of specific projects that provide the greatest opportunities for achieving carbon reductions, energy efficiency savings, and renewable energy deployment consistent with a regions sustainability and REDC strategic plans. Other actions identified in the plan may be eligible for funding from other sources. The CNY RPDB prepared the application to NYSERDA for the Cleaner, Greener Communities Regional Sustainability Planning Program on behalf of Onondaga County and a consortium of fourteen municipalities in the region. The CNY RPDB will prepare the RESP on behalf of the Central New York Region and is uniquely positioned to take a leadership role in this area. The CNY RPDB is well established as an organization that can bring together various entities working throughout the region, to better coordinate and avoid duplication of effort. As the designated Regional Climate Smart Communities Coordinator for NYSERDA, the CNY RPDB will prepare a regional Greenhouse Gas
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Inventory in 2012 that will be a major component of the regions baseline sustainability assessment. In addition, the agency is designated as the regions economic development district (EDD) by the U.S. Economic Development Administration (EDA); is recognized as a Census Bureau Data Affiliate by the New York State Data Center; serves as the statewide water resource program coordinator for the New York State Department of Environmental Conservation (NYS DEC); and is the regional coordinator for NYSERDAs Energy Smart Communities Program. The CNY RPDB was the first regional planning organization in the U.S. to become a member of ICLEI-Local Governments for Sustainability, with which it is working to help municipalities prepare climate protection plans. OVERVIEW The Plan developed with this grant is intended to inform municipal sustainability and land use policies, serve as a basis for local government infrastructure decision making, guide infrastructure investment of both public and private resources, outline specific and tangible actions to reduce greenhouse gas emissions consistent with New York States goal of 80% carbon reduction below 1990 levels by the year 2050, and identify strategies for adapting to the effects of climate change. It is critical for the consultant to work closely with the CNY RPDB throughout the project to ensure that the Central New York Regional Energy and Sustainability Plan is completed within the deadlines established by the Cleaner, Greener Communities Regional Sustainability Planning Program. The Plan must be completed within 8 months of the execution date of the contract between Onondaga County and NYSERDA. It is understood that in order for proposals to be responsive to the wide range of tasks associated with this study, and for the work to be completed in accordance with the schedule mandated by NYSERDA, that respondents may need to form consultant teams. The respondent(s) must provide a detailed work program and schedule. The respondent must define and outline the proposed elements of work for each task, number of meetings, proposed schedule and any assumptions made in the assembly of the fee. The CNY RPDB reserves the right to eliminate specific tasks or narrow the scope of the study, prior to the execution of a contract with a consultant, as required by budget and time constraints. The scope of services includes identifying opportunities and strategies to improve energy efficiency and security; increase distributed energy resources; develop alternative financing tools that support investments in energy efficiency and distributed energy; improve waste management; reduce greenhouse gas emissions; and develop community-scale development project concepts that include innovative technologies and urban design practices to achieve high environmental performance. Cost, potential energy savings and related GHG emission reductions shall be evaluated for each potential strategy.
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Task 1: Energy and Sustainability Overview. The consultant must complete a comprehensive overview of the national and state situation regarding energy production and consumption, climate change and environmental sustainability. The consultant must research model projects, programs, plans, and policies both within and outside of Central New York that can be replicated within the region to achieve regional and statewide energy goals. The consultant must provide an overview and assessment of significant international, national, state, regional and local policies, market developments and technological developments affecting regional energy supply and demand (i.e., interconnection, net metering, tariffs, Power New York Act, shale gas development, etc.). The consultant must create a compilation of best practices and utilize this information to present the best practices findings to the CNY RPDB. Outcome/Deliverable: The consultant must prepare a written report that summarizes the relationship between energy, climate and sustainability and that identifies model projects, programs, plans, and policies that exemplify best energy management practices and develop them into 3-4 comprehensive case studies that can be included in the Regional Sustainability Plan. Please see Tentative Project Schedule Task 1 must be completed no later than 7/13/2012. Task 2: Energy Market and Existing Conditions Report The consultant must describe in detail the current state and changing landscape of the regional energy market in Central New York. The analysis must address all relevant factors that will include but not be limited to: 1) an inventory of regional energy consumption (electric, natural gas, and on-site combustion) by building type (residential, commercial, industrial, and institutional) allocated to the extent possible to the major end-uses such as lighting, space heating, water heating, space cooling, and refrigeration; 2) a business as usual forecast of regional energy (GWH), demand (MW) and fuel (MMBTu) consumption and spending for the year 2022 (10-year) and 2032 (20year), allocated to the extent possible to the building types (residential, commercial, industrial, and institutional) and to the major end-uses listed above; 3) an energy use benchmark/index based on mmBTU or MWHe per year and per capita or other comparable measures and a narrative that describes and compares the regions energy consumption and efficiency to that of other regions with similar size, climate conditions and socio-economic composition; 4) an overview and inventory of, and assessment of needed improvements to, the regional energy infrastructure (including number, type, condition, age and location of existing electric generating facilities, major steam plants and distribution lines, electric transmission and distribution infrastructure, natural gas distribution lines, etc.);
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5) an assessment of future regional supply/demand imbalances, drivers of regional energy demand (i.e., economic growth, demographics, energy intensity, housing, land use, etc.) and need for increased energy supply or distribution over shortmedium- and long-term; 6) key environmental issues related to energy use (i.e., air quality and nonattainment, water quality and availability, etc.); and 7) an estimate of penetration rate and reach of NYSERDA and utility-based energy efficiency incentive and rebate programs and contribution to date to achieving NYS efficiency and conservation goals (including resource acquisition and market transformation). The assessment and forecast is to be based on primary and secondary research which may include but is not limited to: 1) information provided by NYSERDA or the regions investor-owned electric utilities and natural gas distribution companies; 2) publicly available datasets (i.e., EPA, DOE, EIAs CBECS, NYSERDA, NYISO, etc.); 3) collection of actual usage data from, or survey of, end-users; 4) energy modeling or simulation combined with property data or other relevant data; and 5) information collected by the CNY RPDB and its consultant in order to prepare a Tier 2 Regional Greenhouse Gas Inventory for the NYSERDA Climate Smart Communities Regional Coordinators Pilot Program. Outcome/Deliverable: The consultant must prepare a written report that thoroughly documents the regional energy market including regional energy consumption in the residential, institutional, commercial and industrial sectors allocated to the extent possible to typical energy end uses so that an estimate of energy savings and greenhouse gas emissions reductions to be obtained through full-scale deployment of ECMs and energy efficient systems opportunities and technologies may be determined in Task 3. Please see Tentative Project Schedule Task 2 must be completed no later than 9/14/2012. Task 3: Analysis of Demand-Side Options to Reduce Energy Consumption: Energy Conservation Measures, Energy Efficiency, and Demand Response Opportunities and Strategies. The consultant must estimate current penetrations of ECMs and efficiency strategies within the residential, institutional, commercial and industrial sectors. The consultant must develop a set of scenarios and estimate the reductions in regional energy (GWH), demand (MW) and fuel (MMBTu) consumption and spending above the business as usual baseline scenario prepared in Task 2, based on low, medium and high penetration rates of a mix of energy conservation and efficiency strategies for existing buildings and new construction. Energy conservation and efficiency strategies must include currently-available and easily-implemented electric and non-electric energy conservation measures (ECMs) and energy efficient systems opportunities, allocated to
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the extent possible to each of the building classes and end-use categories identified in Task 2. Such ECMs and systems must conform to widely-accepted industry standards and practices (such as those included in the list of pre-qualified incentives under NYSERDAs Existing Facilities Program and Green Residential Building Program) and are to include a range of strategies that are based on existing technologies and standards that have been used elsewhere in the United States and may include but are not limited to actions in the following categories: 1) equipment and appliances; 2) building practices and systems; and 3) behavior and controls strategies. The consultant must include in the set of scenarios advanced ECMs that may be costeffective now or within the medium-term (5-7 years) and a range of assumptions for the penetration of green building technologies and practices for new construction as follows: 1) business as usual scenario is to assume that all new construction built to minimum standard mandated by New York State Energy Code; 2) moderate impact impact scenario is to assume the following: 40% built business as usual (no reductions); 50% built as ENERGY STAR qualified (a 15% reduction in energy use for residential and 10% reduction for C&I); and 10% built with LEED energy requirements (an 18% reduction in energy use for residential and 15% reduction for C&I); and 3) aggressive impact scenario is to assume that LEED-Silver energy requirements are met for all new construction. The consultant must provide estimates of the installed costs required to achieve resulting savings for each scenario (excluding costs for marketing, program design and administration). The consultant must estimate the total GHG emissions reductions that would result from each scenario and rank ECMs and energy efficient systems opportunities upon their cost effectiveness per metric ton avoided. The consultant must produce an up-to-date list of currently available and soon to be commercially available technologies which may play a part in planned local efficiency programs. The consultant must estimate customer participation rates at varying levels of incentive, based on different rates of return or payback and define/analyze significant barriers that customers face when investing in additional energy efficiency. The consultant must assess the regional economic development impact (total economic impact, number of firms, employment, gross wages) under a range of scenarios (low, medium, high) of investment in energy efficiency, demand response and distributed generation. The consultant must prepare 3-4 case study examples of successful energy efficiency retrofit or green building projects in the residential, institutional, commercial and industrial sectors and provide reported information on, or actual measurements of, achieved energy savings. This task may be completed through analysis of a combination of secondary data sources such as cost-effectiveness criteria or the regions most recent avoided energy cost projections specified by New York Public Service Commission (NYPSC) and reported in the New York State Energy Plan as well as primary research methods which may include but is not limited to customized commercial and industrial sector-level energy efficiency potential assessment models. To help inform these models, actual electric and gas utility customer information may be collected through a combination of
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statistically-valid telephone surveys or stakeholder meetings with commercial/industrial customers, or by site visits to or clipboard surveys of a sample of representative large commercial and industrial facilities. The CNY RPDB recognizes that estimates of energy savings and greenhouse gas emissions reductions will be preliminary and will not based on Level II (decision-grade) or Level III (investment-grade) surveys of particular facilities. Where insufficient customer-specific data is available to make a reasonable assessment, findings must be supplemented by the consultants knowledge of not only New Yorks current electric/gas programs, but also best practices and barriers associated with programs being implemented elsewhere throughout the country. Outcome/Deliverable: The consultant must prepare a written report that evaluates the additional opportunities, potential impact, and costs and benefits for increasing commercial, industrial and institutional energy efficiency in Central New York. The report must demonstrate the estimated regional electricity and natural gas forecasts of total and customer sector-specific (residential, institutional, commercial, industrial) energy (GWH), demand (MW) and fuel (MMBTu) consumption for the year 2022 (10year) and 2032 (20-year) under a set of energy conservation scenarios. The consultant must prepare charts, graphs or other representations as necessary to show the impact including greenhouse gas emissions reductions of the various energy conservation and efficiency strategies deployed under the three scenarios over the baseline forecast. The purpose of the analysis is to help local decision-makers to prioritize a series of products/systems that could be implemented to improve energy efficiency and reduce GHG emissions and that could be funded through projects, programs or policies funded through stage two of the Cleaner, Greener Communities Program. Task 4: Analysis of Demand-Side Options to Reduce Energy Consumption: Distributed Energy Opportunities and Strategies. The consultant must prepare a general overview of the regions distributed generation and renewable energy resources, including but not limited to an inventory of the regions current installed capacity and an assessment of the regions potential for additional development. The assessment must consider distributed energy resources in terms of total overall capacity and percentage of current peak demand, and must include the following technologies: 1) solar thermal; 2) solar electric; 3) small- , mid-, and large-scale wind (1- 100 kW, 100-500 kW, and above 500kW, respectively); 4) CHP and CCHP (natural gas and biomass-fired); 5) waste-to-energy systems including landfill gas and farm-based methane biodigesters; 6) hydropower; 7) geothermal; 8) fuel cells; and
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9) district-based energy systems. The consultant must describe each distributed energy technology and address the significant issues affecting its development including but not limited to the following: 1) how the technology functions; 2) typical customer applications; 3) market trends in the state and region; 4) case study examples of projects in the state and region; 5) potential customer benefits; 6) opportunities to deploy the technology at the site, community or wholesale level; 7) potential utility benefits including the benefits to the transmission and distribution grid; 8) other regional benefits including environmental and economic development benefits; and 9) disadvantages and costs to the region. The consultant must address barriers and incentives to installation of each distributed generation technology including but not limited to state regulatory issues (i.e., net metering, interconnection, etc.) and tariffs as well as local permitting and the role of local governments. Outcome/Deliverable: The consultant must prepare a written report that thoroughly documents the regions current distributed generation capacity and the potential for additional development. Task 5: Analysis of Small-Scale Solar Energy Development Opportunities and Strategies. The consultant must prepare a resource assessment and build-out analysis of the regions small-scale solar electric energy (between 20-250 kW) development opportunities. The consultant must identify suitable locations for the installation of solar electric power projects with a focus on behind-the-meter applications within the large commercial (25,000 SF or greater), industrial, and institutional (municipalities, schools, universities, hospitals and other not-for-profit organizations) sectors. The consultant must estimate the regions development potential and prepare a site matrix to identify prospective small-scale solar projects in the region. Assessment is to be based on all relevant factors which may include but are not limited to: 1) total available rooftop area / land that is available for solar electric energy development; 2) adjacent land uses including environmentally sensitive or restricted areas; 3) available unobstructed solar energy resource; 4) age, type and condition of structure and/or roof;
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5) access to, and condition of, on-site electrical infrastructure; and 6) existing or planned electrical load available to be serviced by behind-themeter projects. Based on the preliminary assessment, the consultant must identify the twenty-five most promising municipal projects in terms of generation capacity and proximity to existing or planned electrical loads. These opportunities must be ranked upon their cost effectiveness per metric ton of CO2e avoided. For these identified priority project opportunities, the consultant must analyze all salient issues so that the CNY RPDB can solicit potential project hosts. Sub-tasks to be completed may include but are not limited to: 1) map setbacks and other constraints to determine the appropriate location(s) for the installation of solar photovoltaic arrays and provide a general overview of the vicinity and uses (e.g., residential, school, agriculture, and open-space); 2) identify additional constraints that may influence solar development, which may include but are not be limited to: terrain, buildability / accessibility, local zoning and building codes, environmentally sensitive areas, property boundaries and shading / obstructions; and 3) recommend sites for further investigation and analysis. Assessment is to be based on publicly available information (DOE, NREL, NYSERDA), the consultants knowledge of market and industry in the United States and in New York, and preliminary desktop analysis such as RETScreen. The CNY RPDB recognizes that there will be limited opportunities for ground-truthing of data. Outcome/Deliverable: The consultant must prepare a written report that includes a site matrix and map of locations throughout the region that are suitable for small-scale solar electric projects, concept plans with visual depictions or sketch views, estimates of total energy production at each location, and a site map / atlas of the priority project opportunities. The goal of this task is to identify feasible project sites so that future development effort can be focused on projects that have potential for technical and economic viability. Task 6: Analysis of Large-Scale Solar Electric Development Opportunities and Strategies. The consultant must prepare a resource assessment and build-out analysis of the regions large-scale solar electric energy (250 kW or greater) development opportunities. The consultant must identify suitable locations for the installation of large-scale solar electric power projects with a focus on industrial land and brownfield sites. These projects may include both behind-the-meter projects and projects intended for wholesale power sales. The consultant must estimate the regions development potential and prepare a site matrix to identify prospective large-scale solar energy systems in the region. Assessment is to be based on all relevant factors which may include but are not limited to:

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1) total available rooftop area / land that is available for solar electric energy development; 2) adjacent land uses including environmentally sensitive or restricted areas; 3) available unobstructed solar energy resource; 4) age, type and condition of structure and/or roof; 5) proximity to and availability of electrical infrastructure available for wholesale power sales; and 6) existing or planned electrical load available to be serviced by behind-themeter projects. Based on the preliminary assessment, the consultant must identify the five most promising projects in terms of generation capacity and proximity to transmission / distribution lines and/or existing electrical loads. These opportunities must be ranked upon their cost effectiveness per metric ton of CO2e avoided. For these identified priority project opportunities, the consultant must analyze all salient issues so that the CNY RPDB can solicit potential project hosts. Sub-tasks to be completed may include but are not limited to: 1) map setbacks and other constraints to determine the appropriate location(s) for the installation of solar photovoltaic arrays and provide a general overview of the vicinity and uses (e.g., residential, school, agriculture, and open-space); 2) identify additional constraints that may influence solar development, which may include but are not be limited to: terrain, buildability/accessibility, local zoning and building codes, and proximity to environmentally sensitive areas, property boundaries and shading / obstructions; and 3) recommend sites for further investigation and analysis. Assessment is to be based on publicly available information (DOE, NREL, NYSERDA), the consultants knowledge of market and industry in the United States and in New York, and preliminary desktop analysis such as RETScreen. The CNY RPDB recognizes that there will be limited opportunities for ground-truthing of data. Outcome/Deliverable: The consultant must prepare a written report that includes a site matrix and map of locations throughout the region that are suitable for large-scale solar electric projects, concept plans with visual depictions or sketch views, estimates of total energy production at each location, and a site map / atlas of priority project opportunities. The goal of this task is to identify feasible project sites so that future development effort can be focused on projects that have potential for technical and economic viability. Task 7: Analysis of Small Wind Energy Development Opportunities and Strategies.

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The consultant must prepare a resource assessment and build-out analysis of the regions small wind energy (under 250 kW) development opportunities. The consultant must identify suitable locations for the installation of small wind power projects with a focus on behind-the-meter applications within the large commercial (25,000 SF or greater), industrial, and institutional sectors. The consultant must estimate the regions development potential and prepare a site matrix to identify prospective small wind energy systems in the region. Assessment is to be based on all relevant factors which may include but are not limited to: 1) total available area / land that is available for small wind energy development; 2) adjacent land uses including environmentally sensitive or restricted areas; 3) available sustained, unobstructed wind energy resource; and 4) existing or planned electrical load available to be serviced by behind the meter projects. Based on the preliminary assessment, the consultant must identify the ten most promising municipal projects in terms of generation capacity and proximity to existing electrical loads. These opportunities must be ranked upon their cost effectiveness per metric ton of CO2e avoided. For these identified priority project opportunities, the consultant must analyze all salient issues so that the CNY RPDB can solicit potential project hosts. Sub-tasks to be completed may include but are not limited to: 1) map setbacks and other constraints to determine the appropriate location(s) for the installation of wind turbines and provide a general overview of the vicinity and uses (e.g., residential, school, agriculture, and open-space); 2) identify additional constraints that may influence wind development, which may include but are not be limited to: terrain, buildability/accessibility, local zoning and building codes, environmentally sensitive areas, property boundaries and proximity to airports; and 3) recommend sites for further investigation and analysis (installation of meteorological towers). Assessment is to be based on publicly available information (DOE, NREL, NYSERDA), the consultants knowledge of market and industry in the United States and in New York, and preliminary desktop analysis such as RETScreen. The CNY RPDB recognizes that there will be limited opportunities for ground-truthing of data. Outcome/Deliverable: The consultant must prepare a written report that includes a site matrix and map of locations throughout the region that are suitable for small wind projects, concept plans with visual depictions or sketch views, estimates of total energy production at each location, and site map / atlas of priority project opportunities. The goal of this task is to identify feasible project sites so that future development effort can be focused on projects that have potential for technical and economic viability.

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Task 8: Analysis of Community Wind Energy Development Opportunities and Strategies. The consultant must prepare a regional resource assessment and build-out analysis of the regions community wind energy development opportunities. The consultant must identify suitable locations for the installation of municipal or community-owned or sponsored wind power projects of one to ten large-scale (500 kW or greater) wind turbines. These projects may include both behind-the-meter wind projects and projects intended for wholesale power sales. The consultant must estimate the regions development potential and prepare a site matrix to identify prospective community wind energy systems in the region. Assessment is to be based on all relevant factors which may include but are not limited to: 1) total available area / land that is available for community wind energy development; 2) adjacent land uses including environmentally sensitive or restricted areas; 3) available sustained, unobstructed wind energy resource; 4) proximity to and availability of electrical infrastructure available for wholesale power sales; and 5) existing or planned electrical load for behind the meter projects. Based on the preliminary assessment, the consultant must identify the ten most promising projects in terms of generation capacity and proximity to transmission / distribution lines and/or existing electrical loads. For these identified priority project opportunities, the consultant must analyze all salient issues so that the CNY RPDB can solicit potential project hosts. Sub-tasks to be completed may include but are not limited to: 1) map setbacks and other constraints to determine the appropriate location(s) for the installation of wind turbines and provide a general overview of the vicinity and uses (e.g., residential, school, agriculture, and open-space); 2) identify additional constraints that may influence wind development, which may include but are not be limited to: terrain, buildability/accessibility, local zoning and building codes, environmentally sensitive areas, property boundaries and proximity to airports; and 3) recommend sites for further investigation and analysis (installation of meteorological towers). Assessment is to be based on publicly available information (DOE, NREL, NYSERDA), the consultants knowledge of market and industry in the United States and in New York, and preliminary desktop analysis such as RETScreen. The CNY RPDB recognizes that there will be limited opportunities for ground-truthing of data. Outcome/Deliverable: The consultant must prepare a written report that includes a site matrix and map of locations throughout the region that are suitable for communitybased wind projects, concept plans with visual depictions or sketch views, estimates of
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total energy production at each location, and site map / atlas of priority project opportunities. The goal of this task is to identify feasible project sites so that future development effort can be focused on projects that have potential for technical and economic viability. Task 9: Analysis of CHP / CCHP Development Opportunities and Strategies. The consultant must prepare a resource assessment and build-out analysis to identify suitable locations for the installation of large-scale CHP / CCHP power projects (250 kW or greater), with a focus on large commercial (25,000 SF or greater), industrial and institutional buildings or district-based applications including business parks and neighborhoods. These projects may include both natural gas and biomass-fired systems. The consultant must estimate the regions development potential and prepare a site matrix to identify prospective CHP / CCHP energy systems in the region. Assessment is to be based on all relevant factors which may include but are not limited to: 1) total available area / land that is available for CHP / CCHP development; 2) adjacent land uses including environmentally sensitive or restricted areas; 3) available natural gas distribution infrastructure or biomass feedstocks; and 4) existing or planned electrical / thermal load available to be serviced. Based on the preliminary assessment, the consultant must identify the ten most promising projects in terms of generation capacity and proximity to existing or planned electric / thermal loads. For these identified priority project opportunities, the consultant must analyze all salient issues so that the CNY RPDB can solicit potential project hosts. Sub-tasks to be completed may include but are not limited to: 1) map setbacks and other constraints to determine the appropriate location(s) for the installation of CHP / CCHP systems and provide a general overview of the vicinity and uses (e.g., residential, school, agriculture, and openspace); 2) identify additional constraints that may influence CHP / CCHP development, which may include but are not be limited to: terrain, buildability/accessibility, local zoning and building codes, and proximity to environmentally sensitive areas; and 3) recommend sites for further investigation and analysis. Outcome/Deliverable: The consultant must prepare a written report that includes a site matrix and map of locations throughout the region that are suitable for large-scale CHP / CCHP projects, concept plans with visual depictions or sketch views, estimates of total energy production at each location, that estimates total energy production at each location and a site map / atlas of priority project opportunities. The goal of this task is to identify feasible project sites so that future development effort can be focused on projects that have potential for technical and economic viability.

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Task 10: Analysis of Geothermal Development Opportunities and Strategies. The consultant must prepare a resource assessment and build-out analysis to identify suitable locations for the installation of geothermal power projects with a focus on large commercial (25,000 SF or greater), industrial and institutional buildings or neighborhood-based applications. The goal of this task is to identify feasible project sites so that future development effort can be focused on projects that have potential for technical and economic viability. The consultant must estimate the regions development potential and prepare a site matrix to identify prospective geothermal projects in the region. Assessment is to be based on all relevant factors which may include but are not limited to: 1) total available area / land that is available for geothermal development; 2) adjacent land uses including environmentally sensitive or restricted areas; and 3) existing or planned thermal load. Based on the preliminary assessment, the consultant must identify the ten most promising projects in terms of generation capacity and proximity to existing or planned thermal loads. For these identified priority project opportunities, the consultant must analyze all salient issues so that the CNY RPDB can solicit potential project hosts. Sub-tasks to be completed may include but are not limited to: 1) map setbacks and other constraints to determine the appropriate location(s) for the installation of geothermal systems and provide a general overview of the vicinity and uses (e.g., residential, school, agriculture, and open-space); 2) identify additional constraints that may influence geothermal development, which may include but are not be limited to: terrain, buildability/accessibility, local zoning and building codes, and proximity to environmentally sensitive areas; and 3) recommend sites for further investigation and analysis. Outcome/Deliverable: The consultant must prepare a written report that includes a site matrix and map of locations throughout the region that are suitable for large-scale geothermal projects, concept plans with visual depictions or sketch views, estimates of total energy production at each location, that estimates total energy production at each location and a site map / atlas of priority project opportunities. The goal of this task is to identify feasible project sites so that future development effort can be focused on projects that have potential for technical and economic viability. Task 11: Analysis of District Energy Development Opportunities and Strategies. The consultant must prepare a regional resource assessment to identify suitable locations for the installation of large-scale district energy systems with a focus on commercial / industrial parks, institutional campuses or neighborhood-based applications. The goal of this task is to identify feasible project sites so that future development effort can be focused on projects that have potential for technical and economic viability. The consultant must estimate the regions development potential
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and prepare a site matrix to identify prospective district energy systems in the region. Assessment is to be based on all relevant factors which may include but are not limited to: 1) total available area / land that is available for development of district energy systems; 2) adjacent land uses including environmentally sensitive or restricted areas; 3) available natural gas distribution or biomass feedstocks; and 4) existing or planned electrical /thermal load available to be serviced. Based on the preliminary assessment, the consultant must identify the five most promising projects in terms of generation capacity and proximity to existing or planned electric / thermal loads. For these identified priority project opportunities, the consultant must analyze all salient issues so that the CNY RPDB can solicit potential project hosts. Sub-tasks to be completed may include but are not limited to: 1) map setbacks and other constraints to determine the appropriate location(s) for the installation of district energy systems and provide a general overview of the vicinity and uses (e.g., residential, school, agriculture, and openspace); 2) identify additional constraints that may influence development of district energy systems, which may include but are not be limited to: terrain, buildability / accessibility, local zoning and building codes, and proximity to environmentally sensitive areas; and 3) recommend sites for further investigation and analysis. Outcome/Deliverable: The consultant must prepare a written report that includes a site matrix and map of locations throughout the region that are suitable for large-scale CHP / CCHP projects, concept plans with visual depictions or sketch views, estimates of total energy production at each location, that estimates total energy production at each location and a site map / atlas of priority project opportunities. The goal of this task is to identify feasible project sites so that future development effort can be focused on projects that have potential for technical and economic viability. Task 12: Analysis of Alternative Financing Mechanisms. The consultant must identify opportunities and strategies and provide recommendations to overcome the financial and administrative barriers to rapid deployment of ECMs, energy efficient systems and distributed energy resources. The CNY RPDB is particularly interested in alternative financing mechanisms including public-private partnerships and the use of tax-exempt bonds, Community Choice Aggregation (CCA) Programs, and investment vehicles that provide a means to facilitate energy investments in sectors that cannot take advantage of tax credits. The consultant must summarize the costs and benefits of establishing alternative financing mechanisms as compared to individual customer participation in energy performance contracts offered by private third-party ESCOs or the New York Power Authority.

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Outcome/Deliverable: The consultant must prepare a written report that analyzes all salient issues and provide recommendations to prepare the CNY RPDB to propose the establishment of an alternative financing mechanism(s) or program(s) to be adopted by municipalities in the region. The report must: 1) analyze existing state or local enabling legislation and provide recommendations for any changes to state or local enabling legislation required to enable the use of alternative financing mechanisms in Central New York; 2) identify the legal, financial and administrative issues and options, identify regional stakeholders that should be involved, and provide recommendations to create a financially sustainable model of alternative financing mechanisms; 3) provide recommendations and develop an outline of the steps necessary to establish an administrative entity and program that can provide alternative financing mechanisms on a regional basis, including but not limited to a plan of operation and governance that defines roles of public and private entities and an estimated timeline; 4) assess the risks and analyze the costs and benefits of establishing alternative financing mechanisms; 5) include a model Request For Proposals (RFP), model power purchase contract, site license or other documents necessary to enter into agreements between a regional consortium of municipalities (host sites) and a private power developer. Task 13: Analysis of Waste Management and Industrial Ecology Opportunities and Strategies. The consultant must evaluate current NYS DEC Solid Waste Management Plans (mandated by NYS DEC by Solid Waste Planning Unit) within the region to identify best practices and model programs throughout the region, determine appropriate regional indicators based on these plans, develop strategies to replicate best practices throughout Central New York to reduce the waste produced and stored within the region, and to reduce GHG emissions associated with waste management. The plan shall assess DEC-required indicators that may include local recycling policies, landfill methane capture and disposal, energy recovery from accumulated waste, composting programs, strategies for decreasing the amount of waste incinerated, and programs that incentivize the reuse of construction waste. The consultant must evaluate the opportunities and strategies to implement advanced waste management programs such as those based on principles of Industrial Ecology which develop symbiotic relationships between industries. The consultant must review existing information on the regions existing business parks, industries, agricultural businesses, and municipal waste streams in order to map the material flows geographically and identify potential underutilized resources. The consultant must develop a detailed summary of opportunities for exchanges of waste and other materials, including resource maps tracking input/output flows, as well as numerous industrial symbiosis scenarios between specific industries / businesses. These scenarios are to be housed in a database that factors in market issues, available technologies, and government policies. The consultant must identify specific opportunities for establishing shared utilities and other services, to include an estimation of the potential economic and environmental savings.
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The consultant must develop a conceptual framework for the informational system to facilitate industrial sustainability and innovation among industrial tenants, municipal agencies, and private citizens. The consultant must provide information on case studies of best practices with an emphasis on existing or planned programs and eco-industrial business parks in the United States. The consultant must develop proposals for policies and market incentives to encourage eco-industrial development and identify strategies to develop a regional industrial ecosystem. The consultant must assess the potential costs and benefits, including estimated energy savings and greenhouse gas emissions reductions and the economic development benefit of business attraction and retention. Outcome/Deliverable: The consultant must prepare a written report analyzes all salient issues including estimated timeline and provide recommendations to prepare the CNY RPDB to propose the establishment of a regional waste management and Industrial Ecology program and administrative structure to be adopted by municipalities in the region. Task 14: Inventory of Municipal Energy Projects and Opportunities. The consultant must prepare an inventory of planned and completed municipal energy conservation, green building, and distributed energy projects throughout the region, including projects involving water/wastewater systems, energy recovery facilities, streetlights and traffic signals, and vehicle fleets. The consultant must conduct primary research and outreach to key municipalities through focus groups, surveys or interviews. The consultant must collect and summarize relevant information on each project, which may include but not be limited to project partners, project cost, and sources of funding. Outcome/Deliverable: The consultant must prepare a written report with photographs, images, sketches, maps and other visual information and that includes an inventory and narrative description of municipal energy projects. Task 15: Inventory of Utility Energy Projects and Opportunities. The consultant must prepare an inventory of planned or potential projects to be implemented by the regions investor-owned utilities, municipal utilities, rural electric cooperative and major energy generation companies, with a focus on those projects that may improve the regional energy system and help to meet the regions sustainability goals. The consultant must conduct primary research and outreach to key stakeholders through focus groups, surveys or interviews. The consultant must collect and summarize relevant information on each project, which may include but not be limited to project partners, project cost, and sources of funding. Please see Tentative Project Schedule Tasks 3-15 must be completed no later than 12/3/2012. Task 16: Community Development Opportunities and Strategies It is the intent of the CNY RPDB for the Central New York region to implement Scale Projects that accelerate progress towards a successful implementation of the Regional
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Sustainability Plan by creating early successes and developing a deep pool of community expertise. Scale Projects will be located in distinct areas of the region where the size and timing of planned development are such that new rules in line with the RESP could be applied within large, but contained, boundaries. They must be of a scale that is large enough to address the issues of both energy and water efficiency and supply. While the size will vary depending on the project and location, they would typically be one that would have an overall energy demand at least in the 5 to 15 MW (electric and thermal) range. It is expected that Scale Projects will include opportunities to implement distributed energy technologies including district energy and CHP / CCHP solutions, including those utilizing biomass as a fuel source. Generally speaking, Scale Projects must demonstrate multiple benefits for all parties and substantial reduction in environmental impact. Scale Projects should have the potential to be developed in such a way that, over time, multiple Scale Projects could ultimately blend into an overall metropolitan context and by connecting the dots to create region-wide outcomes. The consultant must collect and analyze information about the regions natural resources, infrastructure and development patterns in order to identify at least ten key development site opportunities within areas that are location-efficient in terms of urban form, proximity to regional employment and retail centers, and quality of transit service. The CNY RPDB has an interest in the following types of Scale Projects and will work with the consultant to select for further analysis a smaller subset of opportunities across these categories for further analysis: 1) High Density Urban Villages. These are typically areas of cities targeted for urban revitalization usually covering at least 20 acres with high density mixed use development planned. The growing trend for mixed use, urban redevelopment aimed at reducing suburban sprawl and creating more livable communities also creates opportunities for innovative energy, waste, water and transportation solutions. A suitable Scale Project in this category would have at least 500 residential units with some commercial-retail development with relatively high density. 2) Regional or subregional employment or retail center. Major employment or retail centers such as shopping malls and central business districts are large energy consumers and often face cost challenges that reduce their competitiveness. They may have mixed-use land use patterns, or the potential to develop mixed uses, are served by fixed-route public transportation services, and have significant connections to major highways. 3) Business parks. These are typically areas of 50-400+ acres occupied by a mix of manufacturing and office space with varying levels of utility infrastructure in place. They present opportunities for integration of district energy systems or other distributed energy systems with other environmental systems to reduce stormwater runoff, waste and other environmental impacts. 4) Small Town or Village Center. These are typically smaller areas with relatively low residential density and land use patterns focused on main streets with a less than integrated approach. They have the potential for scale, greater density, mixed-use land patterns, and the integration of environmental systems and urban design solutions.

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The consultant must develop conceptual plans including a land use plan and a sketch view of the Scale Project area as well as preliminary cost estimates and recommendations for the development of key energy, water, waste and transportation management elements that will achieve net zero or net positive development or at least substantial reductions in environmental impact (reduced energy and water consumption, waste production, vehicle miles traveled and associated greenhouse gas emissions). These concepts must provide for a vibrant mixed-use district that combines commercial, institutional, housing and other land uses in each area to create an urban design framework that meets high environmental performance targets. The consultant must conduct modeling or other analysis to determine the extent to which the combination of integrated energy, water and waste management technologies and strategies (i.e., distributed generation, demand response, energy efficiency, stormwater runoff measures, waste recovery and waste-to-energy systems, etc.) and enabling community design options (i.e., mixed-use, moderate-density, transit-oriented development, passive solar building orientation, etc.) improves overall environmental performance in each Scale Project. The analysis must provide information that compares the environmental performance of each Scale Project concept with that of a comparable baseline or typical development project in terms of measures which may include but are not limited to: 1) aggregate energy consumption of electricity and natural gas (MWHe); 2) central power plant consumption (MWHe); 3) peak electricity demand (MW); 4) utilization of existing utility and water infrastructure; 5) greenhouse gas emissions (CO2e) including carbon sequestration; 6) stormwater runoff including related costs and emissions; and 7) vehicle miles travelled annually. Outcome/Deliverables: The consultant will be responsible for the completion of a series of written reports associated with this task. These reports have been structured separately and are generally designed to be undertaken sequentially to allow for adequate review by the CNY RPDB: 1) Existing Conditions Report. The consultant must prepare a written report that identifies the locations of the Scale Projects and summarizes information gathered about the area. Graphic illustrations, maps, and photographic images and aerial photography should be incorporated in this report as appropriate. Must be completed no later than 07/20/2012. 2) Scale Project Concept Reports. The consultant must prepare a written report that presents a Scale Project concept for each area. This report must provide a detailed narrative explanation of the concept, maps, aerial photography, illustrations and preliminary cost estimates for each area. All graphic presentation documents must be in a hard copy and electronic format suitable for incorporation into printed documents and for presentation at study advisory team and public meetings. Must be completed no later than 09/14/2012. 3) Environmental Performance Modeling. The consultant must prepare a written report that provides information on the environmental outcomes of the energy,
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water, waste and transportation management solutions of each Scale Project and compares these to typical or baseline development projects. Must be completed no later than 10/19/2012. 4) Zoning and Code Review Report. Based on the proposed Scale Project concepts, the consultant must prepare a written report that consists of a review of the existing zoning ordinances and codes for the municipality in which the Scale Project is located and make general recommendations for the revisions which are needed to these land use controls to facilitate development of the Scale Project. Must be completed no later than 11/09/2012. 5) Market Barriers Report. The consultant must prepare a written report that provides information on the financial and business models and associated public policies and incentives that will lead to accelerated deployment throughout the region of innovative energy, water, waste, and transportation management technologies and practices included in the Scale Projects. Must be completed no later than 11/09/2012. 6) Executive Summary. The consultant must incorporate the work completed in section 1-4 above into an executive summary that would be suitable for inclusion in the RESP, submission to NYSERDA, and for public distribution and use in community planning related to stage two of the Cleaner Greener Communities Program. Must be completed no later than 11/30/2012. Task 17: Stakeholder Engagement The consultant must design, develop and host a project website / digital engagement platform that will be maintained throughout the duration of the project for the purpose of disseminating information to the public and relevant stakeholders in a timely fashion, for obtaining public and stakeholder feedback on sustainability metrics and targets, and to keep the media informed of upcoming and recently completed public outreach efforts. Outcome/Deliverable: The consultant must provide a digital engagement platform to allow the public and stakeholders to rank and identify scenario metrics for the Central New York region. This version will be provided on the web and will be available to stakeholders for 4 months. The consultant must provide a version of digital engagement platform to allow participants to explore a range of regional sustainability initiatives and outcomes for the Central New York region. This version will be provided on the web and for use in a public workshop to be held within the first two months after the project commences. This version of the digital engagement tool will be available to stakeholders for 2 months. The consultant must provide workshop design and facilitator training for local project team members. The consultant must provide a version of the website to allow participants to learn about the Regional Plan and monitor and provide input on how it is being developed. This version of the website will be provided for the web and will be available for 6 months. Please see Tentative Project Schedule Task 17 must be completed no later than 7/1/2012.
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Other Data Sources The inventory shall include a detailed list of data sources and contacts at data sources used to create inventories, forecasts, and estimates. Software Unless agreed to by CNY RPDB, consultant shall conduct the analysis using Microsoft Excel and/or industry standard software which may include but is not limited to Building Energy Analyzer, Mitigation Impact Screening Tool, CommunityViz or other comparable tools, with auxiliary spreadsheets as needed. Documents shall be delivered in Microsoft Word format. Presentations shall be delivered in Microsoft PowerPoint format. Spreadsheets and other data used for analysis shall be provided to the CNY RPDB, and shall be well-organized, clearly named, and shall be readily followed by a knowledgeable user. Formulas in spreadsheets shall contain no embedded data or conversion factors, but shall instead refer to cells containing such information. Spreadsheets shall be constructed to the maximum extent possible to have any one raw numerical value entered only once, with subsequent used of that value referencing that cell. Reports and presentations identified as deliverables for specific tasks must be prepared and delivered separately in a well-illustrated format that can be used for discussion with regional and stakeholder groups and integrated into public outreach processes. The consultant shall maintain regular communications with the CNY RPDB project manager on protocol decisions, information gathering needs and concerns, and project progress, and shall make available, upon request, inprogress spreadsheets and other materials.

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ADMINISTRATIVE REQUIREMENTS Tentative Project Schedule Submission Deadline: 4:00 p.m. 04/27/2012 Award Recommendation: 05/18/2012 Contract Execution: 06/01/2012 Completion of Task 1: 07/13/2012 Completion of Task 2: 09/14/2012 Completion of Tasks 3 though 15: 12/03/2012 Completion of Task 16: various (see above) Completion of Task 17: 07/01/2012 Selection Criteria Proposals from Respondents will be evaluated based on the following criteria: 1. Familiarity and experience with data collection and energy / sustainability analysis methodologies and expertise working at the national, state, regional (multi-county), and major metropolitan level needed to carry out this project. 2. Detailed explanation of how each task will be completed, including personnel and resources to be assigned. 3. Level of quality and professionalism of graphics and visual representations that would be used on the project (sample work must be provided). 4. Innovative techniques, provided that they add value to the project. 5. Previous experience in New York. 6. Quality of the proposal submitted. 7. Quality of the team. 8. References from previous projects. 9. Clarity of prose. 10. Cost of services provided. After review of the proposals, the CNY RPDB may, at its discretion, select a short-list of respondents for team interviews. If they occur, these interviews are expected to be conducted in the second week of April 2012. A final award of the contract is expected to be made by May 18th, 2012, and the Notice to Proceed is expected to be issued approximately 2 weeks after the award. Minority business enterprise: The CNY RPDB encourages minority businesses and women-owned businesses to submit proposals, and further encourages non-minority business firms to contract with minority business where subcontracting opportunities exist. Disadvantaged and minority owned business will be required to submit certification of eligibility ownership prior to execution of any agreements. The CNY RPDB encourages all prospective consultants to locate DBE firms to utilize as subconsultants. Contract: The contract will be between the CNY RPDB and the selected firm. The contract will be of the cost reimbursable with a fixed fee, not to exceed type. Cost Proposal: The consultant and any subcontractor over $10,000 are required to submit the following cost information:
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Exhibit "A" CNY RPDB Cost Proposal (Object Budget) enclosed In addition to the Object Budget please provide an itemized task budget. CERTIFICATION OF ELIGIBILITY: A certificate is to be included in the proposal for each firm stating that: "The firm is not ineligible to receive award of a contract due to the firm's inclusion on any federal or New York State lists of debarred contractors, or otherwise ineligible to be awarded a contract using federal or state funds." This statement can be written on your firms letterhead and should be signed by an officer of the firm.

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SUBMITTAL REQUIREMENTS Executive Summary: A. A Summary not exceeding two (2) pages should be prepared describing the major facts or features of the Proposal. It should be designed specifically for those individuals that may not have a technical background. Technical Proposal: B. A description of your teams approach to providing the services outlined in the Scope of Work and Task Descriptions listed in this RFP. C. Proposed deliverables. D. The respondent may submit a narrative describing any value added services or innovative techniques and the value that they will provide to the project. Qualifications: E. Information describing the qualifications and background of each team member. F. Resumes of key team members who will be directly involved in the project. G. Statement committing the minimum percentage of time each key team member will dedicate to this project. H. Description of three representative projects demonstrating the teams ability to successfully complete projects of a similar scope and nature. Include references for each project including the names and contract information for persons directly familiar with your teams work. I. Selective samples of recent work similar to this, including copy of final report, sample spreadsheets showing calculations, and PowerPoint presentations. All sample work will be held in strictest confidence, and will be returned or destroyed upon applicants request. Schedule: J. You are to include a schedule of events which corresponds to the sequence contained in the Scope of Work: Coordination, Review and Sequence. A project schedule must be provided outlining the major tasks of the project to be completed over a three month period following the notice to proceed. Respondents may offer an alternative schedule with an explanation of how that alternative schedule would improve the product. In either case the project must be completed by 12/31/2012. Cost Proposals: K. Provide a detailed budget by object and task in a separate envelope. Respondent Profile: L. Provide the following information relative to your firm. If you are proposing to subcontract some of the proposed work to another firm, similar information must be provided for each subcontractor. The length of the Company Profile Information should be no more than one (1) page per firm, excluding the organizational chart. Firm name and business address, including telephone number and facsimile numbers, email address and website address, if applicable.
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Year established (include former firm names and year established, if applicable). Type of ownership and parent company, if any. Indication of whether the firm is licensed to do business in the State of New York. (Certification of Eligibility) Certification of disadvantaged, minority or woman-owned business, if appropriate. Address and telephone number of production facility(s) where the work is to be accomplished (if different from the primary address). Also include project managers name, address, telephone number and e-mail address (if applicable and if different from the primary address A chart of the firms organizational structure (separate page)

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