SAJID PROPERTIES LIMITED (SPL)

EMPLOYEE CONDUCT & DISCIPLINARY KNOWHOW

EMPLOYEE CONDUCT & DISCIPLINARY KNOWHOW

Covering Areas: 1.1 1.2 1.3 1.4 1.5 1.6 1.7 7.8 7.9 7.10 EMPLOYEE CONDUCT AND WORK RULE ATTENDENCE AND PUNCUALITY PERSONAL APPEARANCE RETURN OF PROPERTY RESIGNATION SECURITY INSPECTION PROGRESSIVE DISCIPLINE PROBLEM RESOLUTION WORK PLACE ETIQUETTE SUGGESTION PROGRAM

1.1

EMPLOYEE CONDUCT AND WORK RULE

To ensure orderly operations and provide the best possible work environment, Sajid Properties Limited (SPL) expects employees to follow rules of conduct that will protect the interests and safety of all the employees and the organization. It is not possible to list all forms of behavior that are considered unacceptable in the workplace. The following are examples of infractions of rules of conduct that may result in disciplinary action, up to and including termination of employment. Engage in any activities against existing country law. Engage in any kind of activities against the company value & Rules.. Theft or inappropriate removal or possession of property. Falsification of timekeeping records. Working under influence of alcohol or illegal drugs. Possession, distribution, sales, transfer, or use of alcohol or illegal drugs in workplace, while on duty, or while operating employer-owned vehicles or equipment. Fighting or threatening violence in the workplace. Unruly or disruptive activity in the workplace. Negligence or improper conduct leading to damage of employer-owned or customer owned property. Rebelliousness or other disrespectful conduct. Violation of safety or health rules. Sexual or other unlawful or unwelcome harassment. Possession of dangerous or unauthorized materials. Excessive absenteeism or any absence without notice. Unauthorized disclosure of business secrets or other confidential information. Violation of personal policies. Unfair financial involvement with others & Financial Misappropriation. Concealment of information & unauthorized information pass. Not to involve in activity against morality. Not to be honest personally & professionally. Inappropriate behavior (verbal & non verbal). Biased in work & attitude. Irresponsible attitude to duty. Breaking Common & Moral standard. Not to assist other employees to achieve companys objective in prescribed areas. Indecent Attitude/ behavior. To create inhuman working condition. Use of demeaning words. Showing discrimination/ disrespect to other religion, race, sex etc. Violation of HR rules & Staff rights. Unsatisfactory performance or conduct.

1.2

ATTENDANCE AND PUNCTUALITY To maintain a safe and productive work environment, SPL expects employees to be reliable and to be punctual in reporting for scheduled work. Absenteeism and tardiness place burden on other

employees and on SPL. In the rare instances when employees can not avoid being late to work or are unable to work on scheduled, they should notify their reporting officer as soon as possible in advance of the anticipated tardiness or absence. Poor attendance and excessive tardiness are disruptive. Either may lead to disciplinary action, up to and including termination of employment. 1.3 PERSONAL APPEARANCE Dress, grooming, and personal cleanliness standards contribute to the morale of all the employees and affect the business image SPL present to customers and visitors. During business hours or when representing SPL, you are expected to present a clean, neat and tasteful appearance. You should dress and groom yourself accordingly to the requirements of your position and accepted social standards. This is particularly true if your job involves dealing with customers or visitors in person. Your reporting officer or head of the department is responsible for establishing proper dress code. Consult your Head of the Department or Reporting Officer if you have any question as to what constitutes appropriate appearance. Where necessary, reasonable preference may be made to a person with a disability without unduly restricting individual tastes, the following personal appearance guidelines should be followed. Blue Jeans, Bermudas, T-shirt, and shorts do not present appropriate professional attire. Unnaturally coloured hair and extreme hairstyles, such as spiked hair and shaved heads, do not present an appropriate professional appearance. Offensive body odor and poor personal hygiene is not professionally acceptable. Jewelry, facial jewelry, such as eyebrow rings, nose rings, lip rings, and tongue studs, is not professionally appropriate and must not be worn during business hours. Multiple ear piercing (more than one ring in each ear) are not professionally appropriate and must not be worn during business hours. Visible tattoos and similar body art must be covered during business hours. 1.4 RETURN OF PROPERTY Employees and associated members are responsible for all SPL property, materials, or written information issued to them or in their possession or control. Employees or associated members must return all SPL property immediately upon termination of employment. Where permitted by applicable law, SPL may with hold from the employees or associated members cheque or final pay cheque the cost of any items that are not returned when required. SPL may also take all action deemed appropriate to recover or protect its property. 1.5 RESIGNATION Resignation is a voluntary act initiated by the employee to terminate employment with SPL, SPL request at least a month written notice of resignation from employees. Prior to an employees departure, an exit interview may be scheduled to discuss the reasons for resignation and the effect of the resignation on benefits. SECURITY INSPECTION SPL wishes to maintain a work environment that is free of illegal or improper materials. To this end, SPL prohibits the possession, transfer, sale or use of such material on its premises. SPL requires the co-operation of all employees in administering this policy. Desks, lockers, and other

1.6

storage devices may be provided for the convenience of employees but remains the sole property of SPL. Accordingly, they, as well as any articles found with in them, can be inspected by any agent or representative of SPL at any time, either with or without prior notice. 1.7 PROGRESSIVE DISCIPLINE The purpose of this policy is to state SPL position on administering equitable and consistent discipline for unsatisfactory conduct in the workplace. The best disciplinary measure is the one that does not have to be enforced comes from good leadership and fair supervision at all employment levels. SPL own best interest lies in ensuring fair treatment of all employees and in making certain that disciplinary actions are prompt, uniform, and impartial. The major purpose of any disciplinary action is to correct the problem, prevent recurrence, and prepare the employee for satisfactory service in the future. Although employment with SPL is based on mutual consent and both the employee and SPL have the right to terminate employment at will, with or without cause or advance notice, SPL may use progressive discipline at its discretion. Disciplinary action may call for any of four steps: verbal warning, written warning, suspension with or without pay, or termination of employment- depending on the severity of the problem and the number of occurrences. There may be circumstances when one or more steps are by passed. Progressive discipline means that, with respect to most disciplinary problems, these steps will normally be followed: a first offense may call for a verbal warning; a next offense may be followed by a written warning; another offense may lead to a suspension; and, still another offense may then lead to termination of employment. SPL recognize that there are certain types of employee problems that are serious enough to justify either a suspension, or, in extreme situations, termination of employment without going through the usual progressive discipline steps. While it is impossible to list every type of behavior that may be deemed a serious offense, the employee conduct and work rule policy includes examples of problems that may result in immediate suspension or termination of employment. However, the problem listed is not all necessarily serious offenses, but may be example of unsatisfactory conduct that will trigger progressive discipline. By using progressive discipline, we hope that most employees problems can be corrected at an early stage, benefiting both employee and SPL.

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PROBLEM RESOLUTION

SPL is committed to providing the best possible working conditions for its employees and associated members. Part of this commitment is encouraging an open and frank atmosphere in which any problem, complaint, suggestion, or question receive a timely response from management of SPL.

SPL strive to ensure fair and honest treatment of all employees. Head of the department, Managers, employees and other associated members are expected to treat each other with mutual respect. Employees are encouraged to offer positive and constructive criticism. If employees disagree with established rules of conduct, policies, or practices, No employee will be penalized, formally or informally for voicing a complaint with SPL in a reasonable and in business-like manner. Not every problem can be resolved to everyones total satisfaction, but only through understanding and discussion of mutual problems can employees and management develop confidence in each other. This confidence is important to operation of an efficient and harmonious work environment, and helps to ensure everyones job security. 1.9 WORK PLACE ETIQUETTE

SPL strives to maintain a positive work environment where employees treat each other with respect and courtesy. Sometimes issues arise when employees are unaware that their behavior in the work place may be disruptive or annoying others. Many of these day- to-day issues can be addressed by politely talking with co-workers to bring perceived to his or her attention. In most cases, common senses will dictate an appropriate resolution. SPL encourages all employees and associate members to keep an open mind and graciously accept constructive feed back or a request to change behavior that may be affecting another employees ability to concentrate and be productive. The following workplace etiquette guidelines and not necessarily intended to be hard and fast work rules with disciplinary consequences. They are simply suggestions for appropriate work place behavior to help every one be more conscientious and consideration of co-workers and the work environment. Please contact the HUMAN RESOURCE DEPARTMENT if you have any suggestions regarding these workplace etiquette guidelines. Return copy machine and printer settings to their default settings after changing them. Replace paper in the copy machine and printer paper trays when they are empty. Be prompt when using the manual feed on the printer. Keep the area around the copy machine and printers orderly and picked up. Be careful not to take or discard others print jobs or faxes when collecting your own. Avoid public accusations or criticisms of other employees. Address such issues privately with those involved or your HEAD OF THE DEPARTMENT. Try to minimize unscheduled interruptions of other employees while they are working. Communicate by email or phone whenever possible, instead of walking unexpectedly into someones office or work space. Be conscious of how your voice travels, and try to lower the volume of your voice when talking on the phone or to others in open area. Keep socializing to a minimum, and try to conduct conversations in areas where the noise will not be distracting to others. Minimize talking between work spaces or over cubicle walls. Instead, conduct conversations with others in their workspace. Try not to block walkways while carrying on conversations. Refrain from using inappropriate language (swearing) that others may overhear.

 Monitor the volume when listening to the music, voicemail, or a speaker phone that others can hear. Clean up after yourself and do not leave behind waste or discarded papers.

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SUGGESTION PROGRAM As employee and associated members of SPL, you have the opportunity to contribute to our future success and growth by submitting suggestions for practical work, improvement or cost savings ideas. All employees are eligible to participate in the suggestion program. A suggestion is an idea that will benefit SPL by solving a problem, reducing costs, improving operations or procedures, enhancing customer services, eliminating waste or spoilage, or making SPL a better or safer place to work. All suggestions should contain a description of the problem or condition to be improved, a detailed explanation of the solution or improvement, and the reason why it should be implemented. Submit suggestions to the HUMAN RESOURECE DEPARTMENT and, after review, they will be forwarded to the Management. As soon as possible, you will be notified of the adoption or rejection of your suggestion. Special recognition may be given to the employees who submit a suggestion that is implemented.