SYMBIOSIS CENTRE FOR I N F O R M AT I O N T E C H N O L O G Y

MBA 2011-13

ITPM PROJEC T REPORT

Prepared & Submitted by
Aakanksha Lilhare Rabi Shankar Das Shivani Gamit Vasudha Jagannathan Manika Mohan 11030241048 11030241071 11030241078 11030241084 11030241090

1 Defining Project Parameters

1. Description of Project

The goal of the Green IT Conference is to provide opportunities for scientists, academicians, researchers, experienced professionals, industrialists and business people to share with the world their research & findings in the area of Green IT and its impacts. The conference throws light on science, technology, governance and industrial initiatives in the field of 2. Algorithmic efficiency Resource allocation Product longevity Virtualization Power management Materials recycling & Telecommuting

Project Objective Statement (POS)

To organize an International Conference on Green IT at SCIT Pune, with Rs. 30cr sponsored by EBSCO, involving people from 25 countries on 29/12/2012, 30/12/2012. 3. Priority Matrix

Schedule Least Flexible Moderate Most Flexible

Scope

Resources

4.

Project Leader Molecule

Quality Assurance Procurement

Field support Implementation Team

Govt. Bodies Regulators Project Leader

Dependent project teams

Steering Committee

Conference PM

IT

Sponsors

Marketing & Awareness

Finance Media Liaison

2 Work Breakdown Structure Part 1

2 Work Breakdown Structure Part 2

3 Network Diagram

4 Risk Register
Risk Register (Quantitative) Assumptions Made: 1. For ranking the risks, the assumption we have made is:

Rank 1 means risk having high impact. 2. For giving weightage to other parameters.

1 means very low impact, 2 means low impact,3 means moderate, 4 means high impact and 5 means very high impact.

ID

Impac Probabi Cost Quality t Severit Time (T) lity Risk (I) Rank (C) (Q) y (P) 1-5 1-5 I=T+C I*P 1-5 1-5 +Q Schedule Risks Delay in schedule of 5 4 3 12 2 24 4 events Weather Delays 3 2 1 7 4 28 3 Schedule delay of 5 4 4 12 3 36 1 guests Delay by caterer 4 3 3 10 2 20 5 Delay by 4 4 3 11 3 33 2 Hotel personnels/ catering

2 Resource Risks Accommodation unavailability Equipment shortage Local Hospitality

4 4 5

4 3 4

3 2 4

11 9 13

2 3 3

22 27 39

5 3 1

Loss of stakeholders before the event Laborers in large number going on leave Funding Material waste due to rain/fire

5 5

4 4 4 3 5 4

4 2 3 4 4 4

13 11 11 11 13 11

2 3 3 3 3 4

26 33 33 33 39 44

4 2 2 2 2 1

4 4

3. Scope Cost Escalation & 4 Over-run Poor initial cost 3 estimates

Inflationary cost increases

36

4 General risks

Partner approval or 4 support Staffing capacity 4

10

20

10

30

3rd Party actions leading to delay

27

State Aid approval 4

16

Statutory approval 4

18

Funding approval 4

13

39

CONCLUSION : Thus we have come up with the project parameters, Work breakdown structure, Network Diagram and Risk Register for the International Conference Project that we have taken up.

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