SES ICT Week 5

Editing and Proofing a Word Document

Tutors have expectations about students work.

They expect texts to be

 Written with good spelling

 Correct use of Standard English grammar

 Correct use of punctuation

Spell Check ™ is a feature that checks for spelling errors in a document.

Spell Check™ can be useful in preventing embarrassing mistakes, but be aware that Spell

Check™ is not always right.

Activating Automatic Spell Check

By default, Spell Check™ is automatically on whenever an Office program is open.

When you turn this feature off, Spell Check™ will not run as you work on your document.

The feature can be easily activated using the Review command tab. You can also check the

spelling in a document after you are finished typing.

Open the Review ribbon

[Type text]
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In the Proofing group, click on SPELLING & GRAMMAR

OR you can press F7 key on the Function Keys

Note that the F7 key can be press from any command ribbon. The Spelling and Grammar

Dialogue box will appear IF there are any spellings or grammatical errors.

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English Spelling and Grammar

Microsoft™ is an American company and the Dictionary will be automatically set to U.S.,

You must therefore check that English (U.K.) is set as the default dictionary option.

Go to the Review Ribbon

Right Click on Set Language

Click on English (United Kingdom) and go to Default

Click on Yes to changing templates and to exit the Spelling and Grammar dialog box, click

CANCEL.

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Spelling and Grammatical Errors

If you make a mistake whilst typing a red squiggly line will appear underneath the word in

error, like this

If you have set the default Dictionary you can Right Click on the word in error which will

produce a dialogue box

At the end of writing you essay you should ALWAYS proof read your work for errors.

From the Review command tab, in the Proofing group, click SPELLING & GRAMMAR

NOTE: The Spelling and Grammar dialog box appears.

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Make the desired selection for each misspelling, if the word is not in the Microsoft Dictionary

you may want to check it in a hard copy (printed) dictionary.

NOTE: The dialog box options include all Quick menu options in addition to the following

options.

Ignore Once

Ignores that particular occurrence of that word

Change

Changes the word to the selected suggestion

Change All

Changes all identical misspellings to the selected suggestion

When Spell Check is complete, this dialogue box will appears, click OK.

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How to Automatically Set the Spelling and Grammar for Common Errors.

1. In the Spelling and Grammar dialog box, click OPTIONS...

The Options dialog box appears.

2. In the Categories pane, select Proofing

3. To activate Automatic Spell Check, in the When correcting spelling and grammar in

Word section, select Check spelling as you type. NOTE: The option is selected if a

tick mark appears in front of it.

4. Right click on OK.

5. To exit the Spelling and Grammar dialog box, click CANCEL

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Word Count

On the Review Ribbon right click on Word Count, the Word Count Dialogue box will appear.

This will be extremely important to use when writing your

Personal Statement for UCAS as you have a characters with

space limit and a lines limit.

For academic work other than UCAS un-tick the Include textboxes, footnotes and endnotes as

these are not included in your word count.

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Homework
Re-type the following extract from Maxymuk, J. 2006 „BITS & BYTES The persistent
plague of plagiarism‟ IN The Bottom Line: Managing LibraryFinances Vol. 19 No. 1, Sage
Illinois, p. 44.

Change the Font to Times New Roman Size 12

Double spaced and fully justified.
Correct all the spellings (beware some of the words are correct spellings but wrong words).

State how may

Words are there in the text
Characters with spaces
Lines

Introduction
The prastice of looking up your own name in an internet search engine like Google is sometimes called Ego
Surfing, implying that it are a vainglorious pursuie t. However, there are good reasons to do it. You can see if
others on the web are referring to you and your work on their own web sites and, more pertinently, how they are
doing so – favorably or unfavorably, fairly or unfairly. What Blue Macellari, a graduate student at both Duke
and Johns Hopkins Universities, found when she looked herself up in Google this past year though was fairly
shocking: she found a paper she had writte nsix years before as an undergraduate ofered for sale in three “term-
paper mill” databases. Macellari says she do not know how those businesses obtained the paper, but that they
certainly did not have her permission to prophet from her work. She initiated legalproceedings for the sites to
pease and desist their alleged copyright infringement.Besides the personal problems encountered by Ms
Macellari, the lager issue here for academic institutions is that of plagiarism, taking someone else‟s intellectual
property and passing it off ass your own. Plagiarism is said to ruin rampant among students today – not to
mention several prominent cases involving journalists, authors and historians in recent years. With electronic
cut-and-paste techniques and the weald of information freely available on the web, it has never been easier to
plagiarize. One popular plagiarism detection service called Turnitin receives roughly 40,000 student papers
daily and claims that 30 percent contain plagiarism. Increasingly, librarians have begun to see information
ethics as part of their purview and a natural extension of our traditional role as gatekeepers of information and
research. As part of this function, a multitude of plagiarism-related pages have been created by librarians on
library web sites to assist both students and faculty in recognizing and combating this plague of dishonesty and
sloppiness.

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