Minutes of Regular Meeting

The Board of Trustees Canadian ISD

A Regular Meeting of the Board of Trustees of Canadian ISD was held Monday, February 21, 2011, beginning at 6:30 PM in the Administration Building located at 800 Hillside Canadian, Texas 79014. Those present were: Ken King, presiding, Salem Abraham, arriving at 6:43 P.M., Betsy Alexander, Larry Gatlin, John C. Isaacs, Randy Walser, Superintendent, Kyle Lynch, Business Manager, Cindy Moore, Canadian High School band director, Will Brewer, Assistant band director, Bryce Victory, Cheerleader sponsor, Shonna Covin, Canadian Record editor, Laurie Ezzell Brown, Claire Abraham, Anissa Martinez and Teresa Cervantes. Allen Hadaway was absent. I. ESTABLISH A QUORUM a. Invocation Mr. King gave the invocation. II. OPEN FORUM a. Hearing of any person/group wishing to address the Board There was no one present wishing to address the Board. III. SUPERINTENDENTS COMMENTS/RECOMMENDATIONS Superintendent Lynch reviewed with the board. a. Agenda Overview b. Excellence Awards The board presented State Band Solo and Ensemble Qualifiers Claire Abraham and Anissa Martinez with excellence awards for their accomplishments. c. Canadian Honor Band d. School and Appraisal Districts' Property Value Study 2010 Preliminary Findings (January 2011)

IV. READING OF MINUTES a. Regular meeting of January 13, 2011 Mr. Walser moved to approve the minutes of the January 13, 2011 regular meeting. Mr. Isaacs seconded the motion. It passed 6-0. V. FINANCIAL REPORTS a. Ratification of bills Mr. Gatlin moved to ratify all January and February office and void checks, wires and transfers excluding Alexanders Grocery for General Operating #15288 through 15442; Consolidated Application #2535 through 2557; Activity Fund #4606 through 4631; Capital Projects #7111 through 7181; Tax Clearing #2146 through 2179; Workers Comp #20115 and 20116; Ward Scholarship #1069 and 1070; Payroll Clearing #10636 through 10805, wires #001000 and 012011. Mr. Abraham seconded the motion. It passed 6-0. Mr. Walser moved Alexanders Grocery be approved for payment. Mr. Gatlin seconded the motion. It passed 5-0 with Mrs. Alexander abstaining. b. Financial statement(s) The financial statement contained financial reports and tax collection statements. VI. REPORTS/DISCUSSION ITEMS Superintendent Lynch reviewed and discussed the following issues with the board. a. Enrollment and attendance report Current enrollment is at 853. b. Facilities/project update 1. Auditorium 2. Library 3. Little House 4. Cafeteria c. Votech Program d. Develop Superintendent performance goals e. Canadian Education Foundation VII. ACTION ITEMS a. Unfinished Business There was no unfinished business. b. New Business 1. Consider/Approve renewal of detachment agreement with Booker ISD via conference call

Mr. Abraham moved to renew the detachment agreement with Booker

ISD via conference call with Booker ISD Board of Trustees. Mr. Walser seconded the motion. It passed 6-0.
2. Consider/Approve making changes to the CHS Cheerleading Constitution Mr. Abraham moved to approve the changes to the CHS Cheerleading Constitution as presented by Cheerleader sponsor Shonna Covin and recommended by Superintendent Lynch. Mrs. Alexander seconded the motion. It passed 6-0. 3. Order Board of Trustee Election for May 14, 2011 Mr. Abraham moved to order a Board of Trustee Election for May 14, 2011. Mr. Gatlin seconded the motion. It passed 6-0. 4. Appoint Election Officials Mr. Gatlin moved to appoint Janice Schafer as election judge for the May 14, 2011 election, allowing her to appoint eight additional clerks including Claudette Hand as alternate judge. Mrs. Alexander seconded the motion. It passed 6-0. 5. Consider/Approve Joint Election Agreement with City of Canadian and Hemphill County Hospital Mr. Isaacs moved to approve a resolution authorizing a joint election agreement between Canadian Independent School District, Hemphill County Hospital and City of Canadian as recommended by Superintendent Lynch. Mr. Gatlin seconded the motion. It passed 6-0. 6. Consider/Approve refund of tax overpayment Mr. Gatlin moved to approve a refund request for overpayment of property taxes from BP America Production Company as recommended by Superintendent Lynch. Mr. Walser seconded the motion. It passed 6-0. 7. Consider/Approve budget amendments There were no budget amendments to consider. VIII. SUPERINTENDENT'S REPORT a. Legislative Report b. Indoor arena feasibility study c. Confirm March 24th meeting date and time The next regular meeting was set for Thursday, March 24, 2011 at 6:30 P.M. at the administration building. IX. EXECUTIVE SESSION The board entered into executive session at 8:52 P.M. and reconvened in open session at 9:55 P.M. a. Consider/take action on employment of personnel

b. Consider Principal contracts c. Consider Technology Coordinator contract d. Consider Athletic Director contract Mr. Gatlin made the motion to extend the contracts of Principals Rick Berry and Kirk Saul, Athletic Director Chris Koetting and Technology Director Pam Spencer through the 2012-2013 school year and Principal Corey Weiss through the 2011-2012 school year as recommended by Superintendent Lynch. Mr. Abraham seconded the motion. It passed 6-0. Superintendent Lynch has accepted a resignation received from Canadian Middle School Principal Sam Hancock. e. Consider student discipline issue Superintendent Lynch made the board aware of a student discipline issue. X. ADJOURNMENT Mr. Gatlin moved to adjourn the meeting at 9:58 P.M. Mr. Walser seconded the motion. It passed unanimously.

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