Minutes of Regular Meeting

The Board of Trustees Canadian ISD

A Regular Meeting of the Board of Trustees of Canadian ISD was held Thursday, January 12, 2012, beginning at 6:30 PM in the Administration Building located at 800 Hillside Canadian, Texas 79014. Those present were: Ken King, presiding, Salem Abraham, Betsy Alexander, Larry Gatlin, John C. Isaacs, Randy Walser, Superintendent, Kyle Lynch, Business Manager, Cindy Moore, Athletic Director, Chris Koetting, Cross Country Coach, Kevin Richardson, High School Principal, Rick Berry, Testing Coordinator, Nita Hudson, Canadian Record Editor, Laurie Brown, Canadian Record Reporter, Tyler Bean, Anita, Trey, Elliott and Christian Webb, Claire Abraham, Hunter Hastings and Dillon Reed. Allen Hadaway was absent.

I. ESTABLISH A QUORUM a. Invocation Mr. King gave the invocation. II. OPEN FORUM a. Hearing of any person/group wishing to address the Board Mr. Lynch and the board recognized and presented a metal to Elliott Webb who qualified for state in cross country. III. SUPERINTENDENTS COMMENTS/RECOMMENDATIONS Each campus did various activities to show the School Board appreciation for their service. IV. READING OF MINUTES a. Regular meeting of December 14, 2011 Mr. Abraham moved to approve the minutes of the December 14, 2011 regular meeting. Mr. Walser seconded the motion. It passed 6-0

V. FINANCIAL REPORTS a. Ratification of bills Mr. Walser moved to ratify all December and January office and void checks, wires, drafts and transfers for General Operating #11299 through 11347 and 13331 through 13339; Consolidated Application #2022 through 2028; Activity Fund #156 through 173; Capital Projects #7167 through 7208; Ward Scholarship #1076 and 1077; and Tax Clearing #2569 through 2594; Payroll Clearing #4224 through 4388, wires #122111, 122211 and 123111 and payroll registers dated 12/20/2011 and 12/21/2011. Mr. Isaacs seconded the motion. It passed 6-0. b. Financial statement(s) The financial statement contained financial reports and tax collection statements. VI. REPORTS/DISCUSSION ITEMS Superintendent Lynch reviewed and discussed the following issues with the board. a. Enrollment and attendance report b. Facilities/project update 1. Discuss Teacher Housing project 2. Discuss City Agreement concerning water and sewer 3. Discuss Theater Arts Classroom and Storage/MS Elevator c. Discuss STAAR and EOC Issues Mrs. Hudson and Mr. Berry presented information to the Board about STAAR and EOC. d. Discuss Extracurricular / FFA Travel Hunter Hastings presented information to the Board concerning extracurricular travel. e. Academic Excellence Indicator System Public Hearing for 2010-11 The Board held a public hearing for the Academic Excellence Indicator System report for 2010-2011. VII. ACTION ITEMS a. Unfinished Business There was no unfinished business to act upon. b. New Business 1. Consider/Approve 2012-13 Superintendent Appraisal Calendar Mr. Isaacs moved to approve the 2012-13 Superintendent Appraisal Calendar as presented by Superintendent Lynch. Mrs. Alexander seconded the motion. It passed 6-0.

2. Consider/Approve Local Policy Update, affecting local policy: EIA (LOCAL) Mr. Gatlin moved that the Board add, revise, and delete EIA(LOCAL) policy as presented by Superintendent Lynch. Mr. Abraham seconded the motion. It passed 6-0. 3. Consider/Approve First Amended Improvement Agreement and Assignment and Assumption Agreement with Hemphill County Hospital District Mr. Abraham moved to approve the First Amended Improvement Agreement and Assignment and Assumption Agreement with Hemphill County Hospital District as presented by Superintendent Lynch. Mr. Gatlin seconded the motion. It passed 6-0. 4. Consider/Approve resolution calling for redemption of a portion of the District's Unlimited Tax School Building Bonds, Series 2011 and providing authorization for District staff to affect such redemption. Mr. Isaacs moved to approve a resolution calling a portion of the District's Unlimited Tax School Building Tax Bonds, Series 2011 for redemption prior to maturity; and enacting other provisions relating to the subject as recommended by Superintendent Lynch. Mr. Gatlin seconded the motion. It passed 6-0. 5. Consider/Approve budget amendments Mr. Gatlin moved to increase fund 699 function 36 $92,000 as recommended by Superintendent Lynch. Mrs. Alexander seconded the motion. It passed 6-0. VIII. SUPERINTENDENT'S REPORT a. Legislative Report b. Coalition of Revenue Contributing Schools Website c. Tip From an Attorney: Emailing and Open Meetings Act d. Review next meeting date and time The next regular meeting was set for Thursday, February 16, 2012 at 6:30 P.M. at the administration building. IX. EXECUTIVE SESSION The board entered into executive session at 9:09 P.M. and reconvened in open session at 10:24 P.M. a. Consider/take action on employment of personnel Mr. Walser made the motion to offer a five month probationary contract to Teddi Wilkinson as recommended by Superintendent Lynch. Mr. Abraham seconded the motion. It passed 6-0. b. Consider Superintendent Contract Mr. Gatlin made the motion to extend the contract of Superintendent Kyle Lynch with a $4,000 salary increase and added travel allowances as proposed. Mr. Isaacs seconded the motion. It passed 6-0.

X. ADJOURNMENT Mr. Walser moved to adjourn the meeting at 10:30 P.M. Mrs. Alexander seconded the motion. It passed 6-0.

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