CANADIAN INDEPENDENT SCHOOL DISTRICT 800 Hillside Canadian, Texas 79014-3299

MINUTES OF THE BOARD May 13, 2008 The Canadian Independent School District Board of Education met in regular session on Tuesday, May 13, 2008 at 6:30 p.m. in the School Administration Building. Those present were: Mitch Ashley, presiding, Salem Abraham, Larry Gatlin, Allen Hadaway, John C. Isaacs, Ken King, Randy Walser, Superintendent, Frank Belcher, Business Manager, Cindy Moore, Canadian High School Principal, Rick Berry, Canadian Record reporter, Jason Turner, Grimes and Associates representative, Bert Moffitt, Killis Almond, Rob Brown and Kelly Cameron. INVOCATION Mr. Abraham gave the invocation. PUBLIC COMMENT Kelly Cameron requested that the board consider adding another 3rd grade teacher. MINUTES Mr. Abraham moved to approve the minutes of the April 15, 2008 regular called meeting. Mr. Hadaway seconded the motion. It passed unanimously. RATIFICATION OF BILLS Mr. Hadaway moved all April and May office and void checks, wires and transfers, for General Operating #11820 through 11937 and wire #041508; Consolidated Application #1922 through 1938; Activity Fund #3748 through 3774; Capital Projects #4744 through 4836; Workers Comp Fund #1812 through 1817; Tax Clearing #1487 through 1499; Payroll Clearing #8131 through 8228, wires #004IRS and 04TRS; and Payroll Register

dated April 25, 2008 be approved for payment. Mr. Isaacs seconded the motion. It passed unanimously. FINANCIAL STATEMENT(S) The financial statement contained financial reports and tax collection statements. REPORTS/DISCUSSION ITEMS Mr. Belcher presented the enrollment and attendance report and reviewed with the board the status of all current construction projects. The board discussed the possibility of an after school tutor program. CANVAS ELECTION, SWEAR IN ELECTED MEMBERS, ORGANIZE BOARD The board canvassed the results of the May 10, 2008 trustee election. There were 377 votes cast. Ken King received 275 votes and Randy Walser received 286 votes. Mr. Ashley moved Ken King and Randy Walser be declared the winners in the May 10, 2008 trustee election for three-year terms. Mr. Hadaway seconded the motion. It passed 5-0. Cindy Moore administered the oath of office to Ken King and Randy Walser. Mr. Abraham moved to nominate Mitch Ashley as president. It passed unanimously. Mr. Hadaway moved to nominate Salem Abraham as vice president. It passed unanimously Mr. Hadaway moved to nominate John C. Isaacs as secretary. It passed unanimously. The board canvassed the results of the May 10, 2008 Bond Election. There were 377 votes cast. 289 votes FOR and 84 votes AGAINST. Mr. Abraham moved to approve the order canvassing the bond election of May 10, 2008. Mr. Hadaway seconded the motion. It passed unanimously. REVIEW AND APPROVE TEAM OPERATING PROCEDURES After reviewing, Mr. Isaacs moved to approve the Canadian Independent School District Team Operating Procedures as presented. Mr. Hadaway seconded the motion. It passed unanimously. CONSIDER/APPROVE STUDENT HANDBOOK AND STUDENT CODE OF CONDUCT AND CHANGES FOR 2008-2009 Mr. Hadaway moved to approve the student handbook and student code of conduct with changes for the 2008-2009 school year. Mr. Hadaway seconded the motion. It passed unanimously.

CONSIDER/APPROVE PROGRAM

WAIVER

FOR

OPTIONAL

FLEXIBLE

YEAR

Mr. Hadaway moved to approve the optional flexible year program as presented. Mr. King seconded the motion. It passed unanimously. CONSIDER/APPROVE PHYSICAL EDUCATION CREDIT FOR DANCE AND GYMNASTICS Mr. Isaacs moved to approve the Madeline Graves Dance classes for physical education credit as presented. Mr. Abraham seconded the motion. It passed unanimously. CONSIDER/APPROVE ADVERTISING FOR BIDS FOR THE HIGH SCHOOL, BAKER ELEMENTARY AND CANADIAN ELEMENTARY ROOF REPLACEMENTS Mr. Gatlin moved to authorize Crenshaw Consulting to advertise for bids for roof replacements at Canadian High School and Band Hall, Baker Elementary and Canadian Elementary. Mr. Abraham seconded the motion. It passed unanimously. CONSIDER/APPROVE GUARANTEED MAXIMUM PRICE FOR THE BAKER REMODEL PROJECT Mr. Moffitt with Grimes and Associates advised that they were still working on cost estimates for the Baker Remodel Project. The board took no action and will hold a special called meeting on June 10, 2008 to consider these costs. CONSIDER/APPROVE COSTS AND SCOPE OF THE MIDDLE SCHOOL AUDITORIUM PROJECT Mr. Gatlin moved to authorize Killis Almond and Rob Brown to proceed with the bid process for the Canadian Middle School auditorium project and present costs at the July meeting. Mr. Walser seconded the motion. It passed unanimously. CONSIDER/APPROVE BUDGET AMENDMENTS Mr. Abraham moved to amend the budget by moving $46,000 from fund 199, function 11 to fund 699, function 11 and increase fund 199, function 91 $55,000; fund 699, function 31 $3,500 and fund 699, function 11 $220,000. Mr. Hadaway seconded the motion. It passed unanimously. SUPERINTENDENTS REPORT Mr. Isaacs moved to approve the resolution for the Region 16 Superintendent of the Year application. Mr. Gatlin seconded the motion. It passed unanimously.

EXECUTIVE SESSION The Board entered into executive session at 9:37 P.M. and reconvened in open session at 10:10 P.M. ACTION ON EXECUTIVE SESSION Mr. King moved to hire elementary teachers, Erica Hennigh, Denita Landry and Carrie Bagot. Mr. Hadaway seconded the motion. It passed unanimously.

There being no further business, the meeting adjourned. There will be a special called meeting on Tuesday, June 10, 2008 at 6:30 p.m. The next regular board meeting will be Tuesday, June 17, 2008 at 6:30 p.m.

____________________________ President: _____________________________ Date:

_____________________________ Secretary: _____________________________ Attest: