CANADIAN INDEPENDENT SCHOOL DISTRICT 800 Hillside Canadian, Texas 79014-3299 MINUTES OF THE BOARD July 20, 2009

The Canadian Independent School District Board of Education met in regular session on Monday, July 20, 2009 at 6:30 p.m. in the School Administration Building. Those present were: Mitch Ashley, presiding, Randy Walser, Larry Gatlin, John C. Isaacs, Allen Hadaway, Salem Abraham, Ken King, Superintendent, Frank Belcher, Business Manager, Cindy Moore, Baker Elementary Principal, Corey Weiss, Canadian High School Principal, Rick Berry, Maintenance Director, Matt Dillon, Canadian Record Reporter, Jason Turner, Bob Lusk, Kyle Northcott, Dana Koch, Robert Ezzell and Kelley Cameron. INVOCATION Mr. Ashley gave the invocation. PUBLIC COMMENT Bob Lusk and Kyle Northcott asked the board if it were possible to consider offering P.E. credit to students that participated in sports such as tennis, golf, track and cross-country after school and were unable to take a P.E. or athletic class during the normal school day. Larry Gatlin commented that he had received requests from the public for additional designated handicap parking at the football field. MINUTES Mr. Hadaway moved to approve the minutes of the June 16, 2009 regular called meeting as published. Mr. Walser seconded the motion. It passed unanimously.

RATIFICATION OF BILLS Mr. King moved all June and July office and void checks, wires and transfers, for General Operating #13346 through 13419 and wire #061520; Consolidated Application #2185 through 2207; Activity Fund #4163 through 4191; Capital Projects #5782 through 5847; Workers Compensation Fund #1855 thru 1857; Tax Clearing #1767 through 1773; Payroll Clearing #9260 through 9411, wires #060001 and 060002; and Payroll Registers dated June 19, 2009, be approved for payment. Mr. Hadaway seconded the motion. It passed unanimously. FINANCIAL STATEMENT(S) The financial statement contained financial reports and tax collection statements. REPORTS/DISCUSSION ITEMS Mr. Belcher gave an updated report on current and pending facilities projects. The board discussed the possibility of awarding P.E. credit for students who participate in sports only after school and are not enrolled in an athletic period during the school day. The board reviewed financial assumptions and preliminary budget for the 2009-2010 school year. CONSIDER/APPROVE REPAYMENT SCHEDULE FOR 2009 BOND ISSUE Mr. Hadaway moved to approve a 10 year repayment schedule for the 2009 bond issue with a call/redemption option and a 3 year reset to the interest rate. Mr. Abraham seconded the motion. It passed unanimously. CONSIDER/APPROVE LOCAL POLICY DEC, LEAVES AND ABSENCES Mr. King moved to approve local policy DEC, leaves and absences as presented. Mr. Gatlin seconded the motion. It passed unanimously. CONSIDER/APPROVE PLANS FOR THE LITTLE HOUSE FACILITY Mr. Abraham moved to approve the plans for the Little House facility as presented. Mr. Gatlin seconded the motion. It passed unanimously. CONSIDER/APPROVE REVISIONS TO THE STUDENT HANDBOOKS AND CODE OF CONDUCT Mr. Isaacs made the motion to approve the Student Handbooks and Code of Conduct with revisions as recommended. Mr. King seconded the motion. It passed unanimously.

CONSIDER/APPROVE REVISIONS IN GRADUATION REQUIREMENTS Mr. Gatlin made the motion to keep the graduation plan as it is. Mr. King seconded the motion. It passed unanimously. CONSIDER/APPROVE BIDS FOR FLOORING AT SCHOOL CAMPUSES Mr. Abraham made the motion to approve bids from Quality Service and Supply, Inc. of $32,279.00 for carpet replacement at Baker Elementary and Canadian High School and $4,418.00 for tile replacement at Canadian Middle School as well as $35,029.00 for asbestos removal at Canadian High School and Baker Elementary. Mr. Gatlin seconded the motion. It passed unanimously. Other bids received were from Ingrams Flooring of $35,332.74 and Franks Floor, LLC of $30,400.00 for carpet at Baker Elementary and Canadian High School only. CONSIDER/APPROVE MILK BIDS FOR 2009-2010 Mr. Abraham moved to accept the low bid from Lowes Pay N Save for milk for the 2009-2010 school year. Mr. Walser seconded the motion. It passed unanimously. Bids were also received from Gandys Dairies, Inc and Ben E. Keith. CONSIDER/APPROVE BREAD BIDS FOR 2009-2010 Mr. Abraham moved to accept the bid from Lowes Pay N Save for bread for the 2009-2010 school year. Mr. Walser seconded the motion. It passed unanimously. A bid was also received from Ben E. Keith and Mrs. Bairds Bakery. CONSIDER/APPROVE FUEL BIDS FOR 2009-2010 Mr. Abraham moved to accept the only bid received from Canadian Oil and Gas for fuel for the 2009-2010 school year. Mr. Walser seconded the motion. It passed unanimously. CONSIDER/APPROVE BUDGET AMENDMENTS Mr. Gatlin moved to amend the budget by moving $7,300 from fund 199, function 23 to fund 199, function 21 and $170,000 from fund 698 function 81 to fund 699 function 51. Mr. King seconded the motion. It passed unanimously. EXECUTIVE SESSION The Board entered into executive session at 10:15 p.m. and reconvened in open session at 10:40 p.m.

CONSIDER RESIGNATIONS/EMPLOYMENT OF PERSONNEL Mr. Gatlin moved to hire elementary teachers, Penny Brown and Ashley Johnson. Mr. Abraham seconded the motion. It passed unanimously. Mr. Gatlin made the motion to approve the administrators salaries as presented. Ken King seconded the motion. It passed unanimously. ACTION ON EXECUTIVE SESSION Mr. Walser moved to approve the new team operating procedures as presented. Mr. Hadaway seconded the motion. It passed unanimously. There being no further business, the meeting adjourned. The next regular board meeting will be Thursday, August 13, 2009 at 6:30 p.m.

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