CANADIAN INDEPENDENT SCHOOL DISTRICT 800 Hillside Canadian, Texas 79014-3299 MINUTES OF THE BOARD November 17, 2009

The Canadian Independent School District Board of Education met in regular session on Tuesday, November 17, 2009 at 6:30 p.m. in the School Administration Building. Those present were: Mitch Ashley, presiding, Randy Walser, Larry Gatlin, John C. Isaacs, Allen Hadaway, Salem Abraham, Ken King, Superintendent, Frank Belcher, Business Manager, Cindy Moore, Canadian High School Principal, Rick Berry, Canadian Record Reporter, Jason Turner, John McGarr, Jimmy and Eva Hammer, Ricky Gallardo, Larry and Cheri Smith, Danielle Ishmael, Michael Ishmael, Janis Ries, Jordan Ries, John and Laura Walser, Kathy Metting, Allyson Metting and Milton and Julie Cooke. INVOCATION Mr. Ashley gave the invocation. PUBLIC COMMENT Eva Hammer addressed the Board concerning the functional living program. She feels the program is misunderstood and would like to be able to do more with the program. John Walser, Danielle Ishmael, Janis Ries and Kathy Metting also spoke in support of Mrs. Hammer, Mrs. Smith and the program. MINUTES Mr. Hadaway moved to approve the minutes of the October 13, 2009 regular called meeting, October 23, 2009 special called meeting, and the October 27, 2009 special called joint meeting as published. Mr. King seconded the motion. It passed unanimously. RATIFICATION OF BILLS Mr. Walser moved all October and November office and void checks, wires and transfers excluding John C. Isaacs for General Operating #13651 through 13824; Consolidated

Application #2238 through 2271; Activity Fund #4235 through 4283; Capital Projects #6013 through 6131; Workers Compensation Fund #1865; Tax Clearing #1798 through 1823; Payroll Clearing #9593 through 9666, wires #100000, 100001 and 100002; and Payroll Register dated October 19, 2009 and October 20, 2009, be approved for payment. Mr. Hadaway seconded the motion. It passed unanimously. Mr. Abraham moved John C. Isaacs be approved for payment. Mr. King seconded the motion. It passed 6-0 with Mr. Isaacs abstaining. FINANCIAL STATEMENT(S) The financial statement contained financial reports and tax collection statements. REPORTS/DISCUSSION ITEMS Mr. Belcher presented an enrollment and attendance report. John McGarr gave the Board a report on events he is working on scheduling at the newly renovated auditorium at Canadian Middle School. Milton and Julie Cooke presented concerns about and requested the Board look at better procedures for pickup and drop off of students at Canadian Elementary and Baker Elementary. The board discussed class schedules on early release days along with schedules for days when campuses have staff luncheons. CONSIDER/APPROVE POLICY UPDATE 86 AFFECTING LOCAL POLICIES Mr. Isaacs moved that the Board add, revise, or delete (LOCAL) policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 86. Mr. Abraham seconded the motion. It passed unanimously. CONSIDER/APPROVE GIFTED AND TALENTED POLICY Mr. Hadaway moved to approve the gifted and talented policy as presented. Mr. Abraham seconded the motion. It passed unanimously. CONSIDER/APPROVE DYSLEXIA POLICY Mr. Gatlin moved to approve the dyslexia policy as presented. Mr. Abraham seconded the motion. It passed unanimously. CONSIDER BIDS FOR CHILD CARE FACILITY Mr. King moved to approve the only bid received from Rachels Little House to partner with Canadian ISD to buid a child care facility. Mr. Hadaway seconded the motion. It passed unanimously.

CONSIDER/APPROVE NAME FOR MIDDLE SCHOOL AUDITORIUM Mr. Abraham moved to table action for naming the Middle School auditorium to allow feedback from the community. Mr. Walser seconded the motion. It passed unanimously. CONSIDER/APPROVE APPOINTMENT MEMBERS TO THE HEMPHILL COUNTY APPRAISAL BOARD Mr. Gatlin moved to approve the re-appointment of Ken King and Luke Thrasher to the Hemphill County Appraisal Board. Mr. Hadaway seconded the motion. It passed unanimously. CONSIDER/APPROVE BUDGET AMENDMENTS There were no budget amendments to consider at this time. EXECUTIVE SESSION The Board entered into executive session at 9:50 p.m. and reconvened in open session at 11:15 p.m. ACTION ON EXECUTIVE SESSION Mr. Hadaway moved to hire Belinda Leatherman as Tax Assessor/Collector for Canadian ISD & City of Canadian. Mr. King seconded the motion. It passed unanimously. There being no further business, the meeting adjourned. The next regular board meeting will be Thursday, December 10, 2009 at 6:30 p.m.

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