The District of Columbia Public Library FY 2013 Year-to-Date Report

Wednesday, November 28, 2012

Document #9B.2 Board of Library Trustees Meeting

FY 2013 Budget Status

The District is under Continuing Resolution (CR) (P.L. 112-175). The CR expires March 27, 2013 and grants the authority for the District to expend its Local budget at the funding level identified in the FY 2013 Budget submitted to Congress. On the next page, a comparison of FY 2013 to FY 2012 is presented from the beginning approved FY 2012 budget. Excluded from the approved FY 2012 Local budget is the $316,000 reprogramming from debt service to restore Sunday hours at MLKML and the pending reprogramming/transfer-out of $50,000 in PS budget authority from DCPL to address needs identified by the Mayor outside of the Library. Similarly, budget changes in federal grants and intra-Districts that reflect carry-over of prior year grants or new agreements with other agencies are not included. Personal Services (PS) expenditures-to-date are minimal, at 4.9% of the Local and Gross budgets because the October month-end accrual (October wages paid on the first November paycheck) has not been posted. Non-Personal Services (NPS) obligations are at 36.8% of the Gross budget and 39.7% of the Local budget and represent the Librarys obligation of full year contractual commitments to those vendors procured to date. At this time, the Library, as an independent agency, is not a part of the hiring, travel and training restrictions imposed by the Mayor for agencies under his purview. 2

FY 2012 to FY 2013
Summary Budget Tables
FY12 Approved Fund Budget 0100 - Local * 34,465,452 0600 - Special Purpose Revenue 584,000 8200 - Federal Grant 947,904 8400 - Private Grant 0 0700 - Intra-District 520,316 Total 36,517,672 Fund

FY13 Budget 42,026,849 520,000 921,623 0 64,160 43,532,632

Variance % ($) Change 7,561,397 21.9% (64,000) -11.0% (26,281) -2.8% 0 0.0% (456,156) 0.0% 7,014,960 19.2% Variance % (FTEs) Change 33.8 8.0% 0.0 0.0% (1.0) -16.7% 0.0 0.0% 0.0 0.0% 32.8 7.6%

FY12 FTEs FY13 FTEs 0100 - Local 422.8 456.6 0600 - Special Purpose Revenue 0.0 0.0 8200 - Federal Grant 6.0 5.0 8400 - Private Grant 0.0 0.0 0700 - Intra-District 0.0 0.0 Total 428.8 461.6

*FY12 Approved Budget reflects original Congressionally approved budget and does not include reprogrammings and other adjustments that occurred during the year.

FY 2012 to FY 2013
Major Local Changes
Reductions
Elimination of minor one-time cost $4K

Increases
One-Time:
$2.2M Non-lapsing book budget increase $300K for training PS growth factor of 0.05% (for step increases) Fringe Benefits adjustment to 24.46% Consumer Price Index (CPI) of 2% Health Insurance adjustment - $131.5K Capital Impact on Operating and Other Adjustments: 33.8 FTEs (includes 7 FTEs for Sunday Hours and 6 FTEs for Rosedale) - $2.8M Library Services Supplies and Equipment - $39.5K and $89K, respectively Agency Controlled Fixed Costs - $366.5K Facilities Maintenance - $265.8K IT - $345.3K 4

FY 2013 Budget Status

(YTD - as of October 31, 2012 - Gross)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget 21,519,905 3,446,054 572,425 6,240,868 306,859 32,086,111 Obligations 1,067,913 182,543 8,148 286,139 31,127 1,575,870 Variance ($) 20,451,992 3,263,511 564,277 5,954,729 275,732 30,510,241 % Oblig 5.0% 5.3% 1.4% 4.6% 10.1% 4.9%

559,789 366,500 0 0 0 0 0 3,810,784 1,383,294 55,755 5,270,400 11,446,522 43,532,632

244,301 0 15,000 0 0 0 0 2,040,443 596,290 55,755 1,259,563 4,211,352 5,787,222

315,488 366,500 (15,000) 0 0 0 0 1,770,340 787,004 0 4,010,837 7,235,170 37,745,410

43.6% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 53.5% 43.1% 100.0% 23.9% 36.8% 13.3%

Document # - Trustees Finance Report

FY 2013 Budget Status

(YTD - as of October 31, 2012 - Local)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget 21,519,905 3,159,723 572,425 6,169,603 306,859 31,728,515 Obligations 1,067,913 167,790 8,005 282,961 31,127 1,557,796 Variance ($) 20,451,992 2,991,934 564,420 5,886,641 275,732 30,170,719 % Oblig 5.0% 5.3% 1.4% 4.6% 10.1% 4.9%

549,789 366,500 0 0 0 0 0 3,488,957 959,134 0 4,933,955 10,298,335 42,026,849

242,301 0 15,000 0 0 0 0 1,973,193 596,290 0 1,259,563 4,086,347 5,644,143

307,488 366,500 (15,000) 0 0 0 0 1,515,763 362,844 0 3,674,392 6,211,988 36,382,706

44.1% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 56.6% 62.2% 0.0% 25.5% 39.7% 13.4%

Document # - Trustees Committee Report