Professional Documents
Culture Documents
Effective Presentations Skills
Effective Presentations Skills
Definitions
Presentation Something set forth to an audience for the attention of the mind Effective producing a desired result
#1 Fear
Feared More Than Death! THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees NORMAL!
Fear of the Unknown OR Loss of Control Fight or Flight Mode No Backup Plan No Enthusiasm For Subject Focus of Attention
PREPARATIONS
For novice and nervous speakers, the more you practice and are confident in your abilities Play act to gain that experience give your talk in the mirror to yourself, to the family pet, then close friends audiotape or videotape yourself Preparation is EVERYTHING Remember to charge the battery just before you go on
Effective Presentations
Control Anxiety Dont Fight It Audience Centered Accomplishes Objective Fun For Audience Fun For You Conducted Within Time Frame
Planning A Presentation
3. Plan Space Number of Seats Seating Arrangement Audio/Visual Equipment Distracters
4. What Day and Time? Any Day! Morning
More Planning
5. Organization Determine Main Points (2-5) Evidence Transitions Prepare Outline
Audience members who trust you and feel that you care Mingle; Learn Names Opportunity to reinforce or correct audience assessment Good First Impression
Starting..
May I . Thanks.
Introduce Yourself Why Should They Listen Get Attention, Build More Rapport, Introduce Topic
Humor Short Story Starling Statistic Make Audience Think Invite Participation
Clear parameters for content within time Whats the problem Who cares Whats the solution
If Persuasive
Overview
Main Point-Transition-Main PointTransition-MainPoint.. Supporting Evidence Examples Feedback & Questions From Audience Attention to, and Focus on, Audience (Listening)
Presentation Style
3 Elements 1. Vocal Techniques
Loudness
Pitch
Rate Pause
Common Problems
Verbal fillers
Swaying, rocking, and pacing Hands in pockets Lip smacking Fidgeting Failure to be audience-centered
5 Presentation Tips
1. Smile 2. Breathe
3. Water
4. Notes 5. Finish On Or Under Time
Visual Aids
Enhance Understanding Add Variety Support Claims Lasting Impact Used PoorlyA DistractionIneffective Presentation
PowerPoint Slides Overhead Trans Graphs/Charts Pictures Films/Video Flip Charts Sketches
Keep it simple. Keep word slides BIG: The "Rule of Six" is helpful: "Maximum of six words per six lines per visual. Colour fonts
Supplement presentation Outline of main points Serve audiences needs, not speakers Simple and clear
Visual aids support your ideas and improve audience comprehension of your presentation Visual aids add variety to your presentation by giving the audience a break from listening and letting the see something Visual aids help illustrate complex ideas or concepts and are helpful in reinforcing your ideas
Visual Aids
Be Visible
Titles should be 38-44 pt. font size Text should be 28 pt font size Use color wisely
Contrasting colors
Wear something you know you look good in Stand comfortably Avoid wearing numerous or clunky tie clasps, sleeve studs, bracelets, long necklaces, or "badges on a rope" that can get caught on the microphone or podium, or "jingle-jangle" disturbingly throughout your presentation
ETIQUETTE
Be brief. 1-2 minutes per slide DO NOT go over your allotted time
ON - SITE PREPARATION
Checking your luggage? Hand carry your presentation materials (slides, computer, overheads, etc.) and one set of handouts. Position the podium If you are shorter than the podium, get a booster step Take a watch or timer with you to the podium
SPEAKING
When you first step up to the podium, take a moment to lay out your papers, or simply to take a deep breath and pull yourself together begin with a joke to grab the attention of the audience and put them at ease Speak slowly and enunciate Take your time. Pauses may seem like millennia to you Let the silences BE silent. "Um" and "Uh" and other noises to fill silence are distracting Stop apologizing
TROUBLE-SHOOTING /QUESTIONS
Keep eye contact You don't have to know everything If someone raises objections, listen to them intently and politely
THANKS
Agenda
Introduction Planning Your Presentation The Presentation Sequence Creating Effective Visual Aids resentation Techniques Practice
ORGANIZING CONTENT
Make sure your talk has a beginning that introduces the content, and an end that explains your conclusion. Don't just give a laundry list of facts. Don't leave your audience saying "so what?" Use examples Provide varied opinions Talk at the audience level Use analogy, metaphor, and simile to link the talk to what the audience knows. Humor is good if it makes the talk easy to listen to Use good grammar
Presentation Outline