PRESENTATION TECHNIQUE

PRESENTATION technique ...

.. Is how to deliver what you have prepared effectively...
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because how you say something is just as important as what you say
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TALK CONTENT
1 Prepare for presentation Apply communication skills Use of visual aids Handle Questions & Answers
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PREPARE FOR ... PRESENTATION

When you fail to prepare ...You prepare to fail

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Prepare for success

1.Determine purpose:
to persuade or sell to teach to stimulate thoughts to inform to entertain
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Prepare for success

2. Audience analysis:

whom am I speaking to?

how many?
what are their expectations?

what do I want them to know

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PREPARE FOR SUCCESS 3. CONTENT - brief but comprehensive - enjoyable - no overload - keep time
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CONCENTRATION CURVE
High 20 mins

Concentration level

Low
2 Hours
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PREPARE FOR SUCCESS CONTENT

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State main points Support points given Structured content

( unstructured, rambling talks difficult to follow easily forgotten)

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Prepare for success

4. ORGANISE SELF

dress for the occasion

Project right image

Look confident Feel comfortable
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Organise Self (cont)

Rehearse presentation
Handouts - when to distribute

- enough copies
Use cue cards for notes
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Prepare for success

5. OrganizeTHE PLACE

Arrive early and check room:

Sitting arrangement
Lighting PA system Temperature
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Organising ...THE PLACE

Extra bulb for LCD, marker
pens, flip charts and stand, papers and pen

Water

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Apply
Communication skills during presentation to enhance impact
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DELIVERING ... THE PRESENTATION

Language clear and appropriate
Posture - natural, dont lean - dont block screen Move nearer to audience - lessen barriers
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DELIVERING the presentation

Speak - not read Breathe and relax Use pauses effectivelyto get attention

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Maintain eye contact

To build rapport and help speaker relax Dont just look - see your audience

Focus on one person at a time

in different parts of the room

Maintain 1-3 seconds per person

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DELIVERING ... THE PRESENTATION

Sensitive to non verbal

messages

Summarise - key areas Avoid gestures

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GESTURES
-to be avoided
Hands in pocket Arms crossed Hands at hips
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DELIVERING ... THE PRESENTATION

Principles:
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Tell them what youre going to tell them introduction Tell them -the content

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Tell them what you told them the conclusion

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Develop the Introduction

Capture audiences attention and interest:

Anecdote

Humour Rhetoric Question Shocking statement

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Develop the Introduction

Introduce topic clearly Relate topic to audience Provide preview/ background information on topic Establish credibility of Speaker
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Tell Them by

Using Your Voice

1. Be enthusiastic 2. Avoid monotone 3. Avoid talking too fast

4. Volume/tone
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Tell them what you told them

Develop the conclusion

Prepare audience for ending Relate back to your objectives

Vivid ending
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Visual Aids
Coordinate audio with visual - give message maximum impact - audience hear and see
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VERBAL COMMUNICATION
Verbal ( Words) 7% Vocal ( tone of voice) 38% Visual 55% -

contribution to total message

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Visual Aids
Maximum of 36 words per transparency
Rule of thumb:
- 6 words per line - 6 lines per page - Use key words
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Remember - visuals are aids, youre the speaker Dont let your AVA upstage you!

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The projector
1. Get to know your projector 2. Focus whole image to fill screen

3. Dont obstruct view

- place on low stand/trolley

- project overhead
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The screen
1. Best placed at angle

2. 3.
4.

Correct distance - the further the screen-the more distortion Dont show blank screen
Switch off OHP during discussion
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Visual Aids

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Speaker competing with AVA

Visual Aids

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Speaker center stage

Tips on use of pointers

1. 2. 3. Hold pointer in hand nearest screen Dont play with the pointer Use sparingly- for quick visual reference only

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1. 2. 3. 4.

Questions And Answers

Encourage and prepare for questions Listen carefully to question Give your attention to person speaking Pause 2 to 3 seconds before answering
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5.
6.

Questions And Answers

Repeat the question
Maintain your style -keep cool - even if you have no answers Involve audience in your answer
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7.

Suggestion for Final Presentation 1. Introduction

Project title Bubble chart - Problem statement Study Objectives 5 minutes

2. Methodology-flow chart
Study type, definition of terms, Sample and sampling, Data collection techniques

5 minutes

3. Project management
Gantt Chart
Conclusion

1 minute

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Tips for reducing anxiety

1. Organise
2. Visualise 3. Practise 4. Breathe
5. Focus on relaxing

6. Release tension 7. Move 8. Eye contact

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How to acquire presentation excellence?

1. Learn the basics
2. Practice constantly
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Summary
To deliver presentations effectively:
1. Organise your presentation

2.
3. 4.

Apply communication skills

Use AVA to complement what you say Encourage questions
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Remember!
Be prepared
Be clear

Be simple
Be vivid Be natural
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