Step by Step Procedure For Medical Laboratory Accreditation

Step by Step procedure for Medical Laboratory Accreditation by NABL in India
By KKV Yasas
1
ISO 15189:2003 and NABL 112 requirement
Quality & Competence in Medical Testing Laboratories a stepwise approach
The Indian Scenario

Over 100,000 medical testing laboratories provide diagnostic services Over 80% are small, 18% medium and less than 2% are large in number
Lab size in India
Accreditation status of large and medium labs :- as they

can
afford to meet the accreditation cost are able to maintain quality requirement are under the supervision of senior consultants are having state of art technology with them are able to get external contracts
Medical Lab Accreditation in India - stepwise process QCI Bio-Rad Feb 2006
Future of small labs

Do
not have adequate financial or the manpower Eventually will become part of medium/large labs Get converted in to collection centers Might close down if not accredited
Medical labs need to get accredited
By
whom? How? When?
Ten steps towards accreditation

STEP 1 Get a copy of the IS/ISO 15189
Indian Standard
MEDICAL LABORATORIES PARTICULAR REQUIREMENTS FOR QUALITY AND COMPETENCE Details can be obtained from Bureau of Indian Standards Manak Bhavan, 9 Bahadur Shah Zafar Marg New delhi 110002 Telephones 2323 0131, 2323 3375, 2323 9402 website : www.bis.org.in Do not use Xerox copies
Medical Lab Accreditation in India - stepwise process QCI Bio-Rad Feb 2006 8

STEP 2 Download a copy of the NABL document
NABL-112
from the NABL website www.nabl-india.org This is free of cost


STEP 3 From Google.com download SAMPLE model quality manual ISO 15189 of a section
10

STEP 4 Understand terms and definitions under section 3 on page 1 of IS/ISO 15189 There are 17 terms with foot notes provided. You need to refer to and stick to these internationally accepted terminologies all through your documentation
Terms and definitions

Provided on pages 1 and 3 of the IS/ISO 15189 : 2003 of the August 2005 issue. Total of 17 are listed Example: 3.13 referral laboratory refers to other laboratory to which a sample is submitted for a supplementary or confirmatory examination procedure and report. 3.14 Sample is one or more parts taken from a system and intended to provide information on the system, often to serve as a basis of decision on the system or its product. A
volume of serum taken from a larger volume of serum
3.11 Primary sample Specimen set of one or more parts

initially taken from a system
12

STEP 5 Understand carefully all 15 Clauses under the MANAGEMENT REQUIREMENT
13
Management requirement (15)

4.1 Organization and Management (4.1 to 4.1.4 a to j) 4.2 Quality Management System (4.2 to 4.2.3 a to f, 4.2.4 a to w & 4.2.5) 4.3 Document Control 4.4 Review of Contracts 4.5 Examination by Referral Laboratories 4.6 External services and supplies 4.7 Advisory Services 4.8 Resolution of Complaints 4.9 Identification and Control of Non Conformities 4.10 Corrective Action 4.11 Preventive Action 4.12 Continual improvement 4.13 Quality and Technical Records 4.14 Internal Audit Medical Lab Accreditation in India - stepwise 4.15 Management Reviewprocess QCI Bio-Rad Feb 2006
14
4.1

4.1 ORGANISATION AND MANAGEMENT 4.1.1 Legal identity : 4.1.2 Laboratory design appropriate to meet the needs : 4.1.3 Conformity with relevant requirements for permanent facilities, Decentralized facilities : 4.1.5a appropriate authority for all personnel, resources to carry out their duties: 4.1.4 Possible conflict of interest, financial or political considerations: 4.1.5b 4.1.5c Confidentiality, impartiality and operational integrity 4.1.5d 4.1.5e Organizational structure, relation with other organizations 4.1.5f Function descriptions and interrelationships 4.1.5g Staff training (to be considered along with NABL-112) 4.1.5h Technical management 4.1.5i Quality manager (authority and responsibilities) 4.1.5j Deputies for all key functions
15
4.2
4.2.1
Documentation, communication and implementation 4.2.2 IQC and EQA 4.2.3 Quality policy statement : content and availability 4.2.4 Content of the quality manual 4.2.5 Calibration, monitoring and preventive maintenance of instruments
4.3
4.3.1
Procedures for document management 4.3.2 4.3.3 Identification of documents 4.3.2 a-d, g Availability, release, review, amendments 4.3.2. h Changes 4.3.2 e-f Archives and removing of invalid documents

STEP 5 continued Understand carefully all 8 Claus under the TECHNICAL REQUIREMENT
18
Technical requirement (8)

5.1 Personnel 5.2 Accommodation and Environmental Conditions 5.3 Examination Procedures 5.4 Laboratory Equipment 5.6 Assuring the Quality of Examination Procedures 5.7 Pre-examination Procedures 5.8 Reporting of Results
5.1

5.1.1 Organizational plan, personnel policies, job descriptions 5.1.2 Records of education and qualification 5.1.3 Supervision and competency 5.1.4 Responsibilities of the laboratory director 5.1.5 Adequate staff resources 5.1.6 Training of personnel in quality assurance 5.1.7 Authorization to perform specific tasks 5.1.8 Use of and access to computers 5.1.9 Continuing education program 5.1.10 Training to prevent or contain the effects of adverse incidents 5.1.11 Assessment of competency after training and re-evaluation 5.1.12 Qualification for professional judgements 5.1.13 Confidentiality of information regarding patients
5.2

5.2 ACCOMMODATION AND ENVIRONMENTAL CONDITIONS 5.2.1 Adequacy and suitability of the lab space (including other sites) 5.2.4 5.2.2 Risk of injury and protection from hazards 5.2.3 Accommodation for sample collection 5.2.4 5.2.5 Control and registration of environmental conditions 5.2.6 Separation of incompatible activities 5.2.7 Access control 5.2.8 Adequate communication system within the facilities 5.2.9 Storage of samples and documents assuring integrity 5.2.10 Housekeeping
21

STEP 7 Study in detail all clauses (scope wise) referred in NABL-112 This is the Regional /National requirement
22
NABL - 112
Provides
description and type of laboratory Covers all 23 elements from the angle of local/regional regulatory requirement Annexure I describes routine and special tests under each discipline
23

STEP 8 Prepare your Quality System Manual covering both requirements under IS/ISO 15189 and NABL-112 requirement
24
Check and re check your system

STEP 9 Conduct at least one Internal Audit followed by the management review meeting and document the action taken and provide the evidence for the effectiveness of the action taken and document the proceedings prior to your pre assessment.
Example : under requirements

Storage
and retention of samples and specimens
26

STEP 9 Now obtain application form from : The Director NABL Fill it out carefully annex all details and submit along with the prescribed fee
27
Three stages of NABL Accreditation Process

Stage 1 Quality System Manual adequacy study by NABL lead Assessor Stage II Pre-assessment visit by the Lead Assessor (One day)
Stage III Final Assessment by the NABL team (two days or more)
After final assessment

Report
will reach NABL with total knowledge of the laboratory NABL technical committee will review the report and recommendations Will communicate to the laboratory about the accreditation status Accredited labs need to go in for periodic surveillance with annual fee
Take home message
Irrespective of Laboratory size, Quality needs to be validated by Third Party Documentation is easy under ISO 15189 NABL guide lines provide local/ regional requirements Laboratory can be accredited by any authorized Third Party Quality Control and PT requirements are the integral components of accreditation Focus should be continual improvement
30

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Step by Step Procedure For Medical Laboratory Accreditation

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Step by Step procedure for Medical Laboratory Accreditation by NABL in India

ISO 15189:2003 and NABL 112 requirement

Quality & Competence in Medical Testing Laboratories a stepwise approach

The Indian Scenario

Lab size in India

Accreditation status of large and medium labs :- as they

Future of small labs

Medical labs need to get accredited

whom? How? When?

Ten steps towards accreditation

Ten steps towards accreditation

from the NABL website www.nabl-india.org This is free of cost

Ten steps towards accreditation

Ten steps towards accreditation

Terms and definitions

volume of serum taken from a larger volume of serum

3.11 Primary sample Specimen set of one or more parts

Ten steps towards accreditation

Management requirement (15)

Ten steps towards accreditation

Technical requirement (8)

Ten steps towards accreditation

Ten steps towards accreditation

Check and re check your system

Example : under requirements

and retention of samples and specimens

Ten steps towards accreditation

Three stages of NABL Accreditation Process

After final assessment

Take home message

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