Professional Documents
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Ensuring The Sustainability of Formal Inter-Governmental Networks
Ensuring The Sustainability of Formal Inter-Governmental Networks
This presentation is made based on the experiences and observations of the Natural Resources Unit of the ASEAN Secretariat for the purpose of the Workshop on the Management of International Networks for Knowledge Sharing 25th 28th April 2006, St. Galen, Switzerland
i) ii) iii)
ASEAN Security Community (ASC): political and security cooperation; ASEAN Economic Community (AEC): economic cooperation and ASEAN Socio-Cultural Community (ASCC): socio-cultural cooperation.
ASWG on Crops
EWG on Harmonization of Phytosanitary Measures EWG on Harmonization of MRLs of Pesticides PCG for QA System for Fruits & Vegetables
ASWG on Livestock
ASWG on Fisheries
Joint Committee on ASEAN Coop. & Joint Approaches in Agric. & Forest Products Promotion Scheme NFPWG/ Industrial Clubs
Carrageenan Cocoa Vegetable Oil Pepper
FCG on ASEANSEAFDEC Collaboration TEG on ASEAN Sea Turtle Conservation & Protection
ACEDAC Board
AEG on CITES
Five Commodities: (Frozen Chicken, Frozen Prawn, Canned Pineapple, Canned Tuna, Tapioca)
Note: AWG: ASEAN Working Group ASWG: ASEAN Sectoral Working Group EWG: Experts Working Group AEG: ASEAN Experts Group NFPWG: National Focal Point Working Group TEG : Technical Experts Group AFP : ASEAN Focal Points ATWG : ASEAN Technical Working Group ATF : ASEAN Task Force ATWG on Agricultural Research & Development ASEAN Network For Pesticide Regulatory Authorities Ad-Hoc TF on ASEAN Public Awareness on GMOs Ad-hoc TF on ATF on ASEAN Agric. Genetically Hazards & Early Modified Food Warning System Testing Network
ATF on Codex
COOPERATION IN FORESTRY
ASEAN Institutional Framework for Forestry Cooperation
ASEAN Summit (ASEAN Heads of State/ Government) ASEAN Ministers on Agriculture & Forestry (AMAF) ASEAN Senior Officials on Forestry (ASOF)
Secretary General of ASEAN
Forestry Desk
ReFOP
Project Management Unit (PMU)
AEG on CITES
COOPERATION IN FORESTRY
Role of the ASEAN Secretariat in Forestry Cooperation
Provide support for the institutional bodies (AMAF, ASOF and the working groups);
COOPERATION IN FORESTRY
Future Prospects
Promote ASEANs stature to coordinate regional efforts in forestry issues & matters, and as a voice to be heard in international fora; Improve networking with relevant organizations to mobilize resources and coordinate programs at the regional level; diversify resources mobilization from the traditional dialogue partners; Endeavour greater role in international development assistance; Identify and prioritize regional issues for implementation.
The ASEAN Secretariat serves all Ten Member Countries of ASEAN, and is an indispensable central administrative body.
Among others are
increase the efficiency and coordination of ASEANs projects and activities;
initiate, advise, coordinate and implement ASEAN activities; provides regional perspectives on subjects and issues before ASEAN; convenes meetings of officials & experts and is the custodian of all ASEAN documents; represents, coordinates dialogues w/ international organizations & dialogue countries.
Approaches Used
The ASEAN Secretariats:
The ASEAN Secretariat mediates communication among Members; The ASEAN Secretariat informs decisions and newly proposed activities; The ASEAN Secretariat gathers comments from Member Countries; The ASEAN Secretariat uploads documents approved by Member Countries and posts achievements and calendar of activities for public; The ASEAN Secretariat seeks funding for projects that are relevant with priorities of potential donors; The ASEAN Secretariat carries out monitoring and evaluation to be reported to ASEAN Member Countries and relevant donors; The ASEAN Secretariat networks with other organizations for the benefit of the ASEAN Member Countries; The ASEAN Secretariat identifies opportunities of capacity building for ASEAN Member Countries and The ASEAN Secretariat.
Approaches Used
ASEAN Member Countries:
ASEAN Leaders monitors progress on the implementation of the Vientiane Action Programme (VAP) through Mid-Term Reviews.
Constraints/Challenges
Challenges for ASEAN Member Countries and their Strategic Partners in IKM
More active communications among ASEAN Member Countries & their strategic partners through an established Network; More updates from the international fora; Enforce inter-agency discussions Cooperation among different sectors on cross-cutting issues; Proper Handing-Over in response to Changes in Personnel; Reaching the most relevant people/ resource persons; Development Gap among Members; More active involvement of decision makers; Traditional customs in responding letters with letters; ASEAN tasks are sometimes considered additional responsibilities; Renew and Strengthen trust to share.
Lessons Learned
Completed Projects/ Success Stories highlighted to the ASEAN Ministers and the ASEAN Leaders;
Major Achievements informing respective Country Leaders be uploaded to the Website;
Both financial and technical assistance in the earliest years of the established network is crucial in ensuring that the Network does work towards its agreed objectives and can sustain after the completion of such assistance;
National Focal Points of a Network play a great role as supporting pillars of the Network in ensuring that it can continue deliver the services for the benefit of its Members;
National Focal Points must ensure that activities of the Network at the regional level are integrated to the national priorities; Trust among Members of a network can be re-established and strengthened through regular face-to-face Meetings such as trainings, workshops, seminars, country visits, teleconference, field studies, etc; A Network should be flexible in providing deliverables taking into account the changing needs of its Members in addressing global issues.
Forestry professionals, researchers, policy makers, and other interested individuals and organizations can now access the ASEAN Regional Forest Clearing House Mechanism. The ASEAN Forest Clearing House Mechanism is a web-based information platform to serve as a one-stop information source on Forest Policy in ASEAN. The system includes a document center and a discussion forum for registered users to support knowledge and information exchange among ASEAN Member countries. Complementary features are a News Center, an Event Calendar and an extensive collection of web links. It aims to be a widely recognized and consulted source of information on forestry in ASEAN. Materials are provided from a variety of organizations and experts within the ASEAN region. Additional prominent feature are the ASEAN Forestry Yellow Pages, an Expert Roster geared to serve as an Expert Pool on Forestry in the ASEAN region. Just send an email to the following address: asean-forest@aseansec.org with your Name, Organization you belong to and position. A registered account for you will be created and sent to you with a User ID and initial password to register and include yourself in the Expert Roster.
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The Preparatory Senior Officials Meeting of The 27th Meeting of the ASEAN Ministers on Agriculture and Forestry (PrepSOM-27th AMAF), 26-27 September 2005, Tagaytay City, Philippines
The 27th Meeting of the ASEAN Ministers on Agriculture and Forestry (27th AMAF), 29 September 2005, Tagaytay City, Philippines
References
ASEAN Knowledge Kit: ASEAN, An Overview (July 2005) Vientiane Action Programme (2004-2010), AUPF 2005 Towards Peace, Freedom and Prosperity: An Introduction to ASEAN Agreements, ASEAN Secretariat (2005) Food, Agriculture and Forestry, ASEAN Briefing Paper no. 8, ASEAN Committee on Culture and Information, Jakarta (2001) ASEAN-German Regional Forest Programme (ReFOP) Fact Sheet: Regional Information and Knowledge Management (2004) ISO 9001:2000 (Clause 7.2.3: Customer Communication, Clause 7.5: Service Realization, Clause 7.5.1: Identification and Traceability) User Manual Project Monitoring application (14 January 2003). ASEAN Secretariat Financial Rules and Procedures (June 2005), Chapter 6: (Accounting System and Annual Audit) and Chapter 9 (Management of Funds Held in Trust, including Bilateral and Multilateral Funds ASEAN Secretariat Financial Rules and Procedures (June 2005), Chapter 4: Procurement and Acquisitions ASEAN Secretariat Financial Rules and Procedures (June 2005), Chapter 5: Asset Management Draft ASEAN Project Management Manual dated December 1997.
Thank you