People Soft Talent Acquisition Manager

Prepared by - Srinivas Ala

April 2012

What is TAM
Talent Acquisition Manager is a complete, integrated system that enables organizations to effectively manage workforce acquisition across all employment categories.

Primary Recruiting Process Flow

TAM Process Flow

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Create and manage job openings. Enter and manage applicant information. Manage job postings. Search for job openings and applicants. Screen applicants. Route applicants. Manage applicant interviews. Manage offers. Prepare applicants for hire.

Recruiting Status Areas

Recruiting statuses help a recruiter identify the circumstances of an applicant and job opening

Six Status Areas

Job Openings: helps identify where to focus efforts regarding a job opening.
For example, the job opening status can indicate whether a job opening is Pending Approval, Open, or Filled/Closed.

Applicants: helps identify who to act on, and what actions to take.
For example, the applicant status can indicate whether the applicant is Active, Inactive, or Hired.

Six Status Areas Continue

Recruitment Summary: indicates an applicant's overall status with regards to a particular job opening.
For example, the recruitment summary status, or disposition, can indicate that an applicant has Applied, been Screened, been Interviewed, received an Offer, or been Hired or Rejected.

Six Status Areas Continue

Route: indicates the options for further steps to take for an applicant after screening or other preliminary assessment. Interview: identifies the progress of an applicant within the interview stage and the options for further steps to take for the applicant. Offer: identifies the progress of an applicant within the offer stage.

Example of Status changes

when you hire an applicant into a job opening, you can set the status of the applicant to Hired, the status of the job opening to Filled/Closed, the dispositions of all other applicants for that job opening to Reject - Another Applicant Was Hired, and the hired applicant's disposition with regards to any other job openings to Reject - Selected for Other Position.

Screening Processes
Screening is the process used by recruiters to evaluate a list of potential candidates and narrow the list to a few qualified applicants that can be interviewed or hired. Prescreening is a special use of screening that can filter out applicants even before they submit an application

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Four types of screening criteria:

General requirements Education and experience

Screening questions.
Profile content types

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Example of a question

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Types of Applicants
Internal applicant mode: Navigate to Self-Service, Recruiting Activities, Careers.

External applicant mode: select Careers under the main menu.

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Applying Job
External applicants must register before applying for jobs

Internal applicants are identified through their PeopleSoft user ID and do not need to register.

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Recruiting Team
Recruiters Hiring Managers

Interviewers
Interested Parties Screening Team Members
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Row Level Security

Access to Job Opening Data Access to Applicant Data

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Recruiting Templates
Five types of templates that control specific recruiting processes
Resume templates control the structure and content of the pages that applicants see when they use PeopleSoft Candidate Gateway to submit an online application. Job opening templates define the structure and content of the pages you use to create and view job openings.

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Recruiting Templates Continue

Job posting templates define the structure and content for job postings in a job opening. Screening templates provide default screening settings for a job opening Interview Evaluation templates define the evaluation categories and rating scale that interviewers use when evaluating applicants.

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Templates Assoc with Job Opening

The job opening is associated with a recruitment template, which is in turn associated with the five types of process-specific templates.

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Approval Delegation in TAM

Talent Acquisition Manager uses delegation to authorize one person to serve as another person's representative when performing the following actions:

Approving a job opening. Approving a Job offer.

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Job Openings
Enter primary job opening information. Work with multiple job codes in a job opening. Add staffing and salary information. Add job qualifications.

Add screening questions to a job opening.

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Job Openings Continue

Set up screening for a job opening. Create job postings. Identify recruiting team members for a job opening. Create job openings from positions or from other job openings. Approve job openings.

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Create Job Opening

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Entering Basic Job Information

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Education and Work Experience

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Staffing Information

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Salary Info

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Open-Ended Screening Questions

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Load Screening Questions

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Job Posting

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Job Posting Continue

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Job Posting Continue

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Recruiting Team for Job Opening

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Recruiting Team for Job Opening Continue

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2 Step Approval Process

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View Pending Approvals

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Job Opening Approval

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Enter Applicant Details

Contact details. Applications.

Verification.
Eligibility & Identity

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Contact Details

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Application Details

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Verification Details

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Eligibility & Identity

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Types of Search for Applicants

Applicant Search Resume and Application Search

Advanced Keyword Search

Profile Match AIRS Oxygen search
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Find Applicant

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Search Results

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Screening Applicants
Evaluate answers to open-ended screening questions. Review and rate applicants. Run screening levels and apply results.

Route applicants

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Applicant Screening Process Flow

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Review Questions to Evaluate

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Assigning Scores to Answers

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Reviewing and Rating Applicants

Review applicants linked to job openings. Rate applicants.

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Rate Applicants

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Screening Criteria

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Screening Results

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Applying Results
Once you have reviewed the screening results and are satisfied with them, you can click the Apply Results button to finalize the result and update applicant dispositions accordingly.

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Applicant Routing
Routing Status Area: Possible Actions we can take for an Applicant
Routed indicates that the applicant has entered the routing phase and that you are seeking recommendations for further applicant processing. Invite for Interview indicates that you intend to proceed to the next step in the recruiting process by inviting the applicant to interview. Hold indicates that you do not intend to make a decision yet.

Reject indicates that you are not interested in the applicant.

Withdrawn indicates that the applicant is no longer available for the job opening.
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Interviewing Applicants

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Interview Evaluation

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Interview Types

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Interview Evaluation Categories

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Interview Ratings

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Job Offer

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Online Job Offer

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Approvals

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Approve Job Offer

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Offer Accepted
Once the offer is accepted by Applicant through candidates gateway The applicant's disposition for the current job opening changes to 071 Offer Accepted and the applicant's disposition for any other job openings changes to 100 Hold.

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Hire Applicant
Once the Applicant is Hired through hire process
Sends the recruiter a notification that applicant was hired. Updates statuses as follows: Sets the applicant's disposition with regards to the job opening to Hired, and also sets the overall applicant status to Hired. Sets the job opening status to Closed if the Available Openings is zero. Sets all other dispositions for other job openings for this applicant to Reject. Sets the disposition for other applicants linked to this job opening to Reject if the available openings is zero.

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Hire Applicant ..Continue

Updates the applicant record with the employee ID. Copies applicant data to human resources records. The specific data elements that are transferred depend on the settings in the Manage Hire Setup page. Copies the contract information to human resource records.

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Navigations
Defining General Settings for Templates, Approvals, and Integrations Access the Recruiting Installation - General page (Set Up HRMS, Install, Product and Country Specific, Recruiting Installation, General). Defining Statuses and Reasons Codes Access the Statuses and Reasons page (Set Up HRMS, Product Related, Recruiting, Statuses and Reasons, Statuses and Reasons). Setting Up Sites Access the Site Setup page (Set Up HRMS, Product Related, Recruiting, Site, Site Setup). Assigning PeopleTools Roles to Recruiting Role Types Access the Recruiter Roles page (Set Up HRMS, Recruiting, Recruiter Roles, Recruiter Roles).

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Navigations .. Continue
Creating Interview Types Access the Interview Types page (Set Up HRMS, Product Related, Recruiting, Screening, Interview Types, Interview Types). Creating Interview Evaluation Categories Access the Interview Evaluation Category page (Set Up HRMS, Product Related, Recruiting, Screening, Interview Evaluation Category, Interview Evaluation Category). Creating Interview Ratings Access the Interview Evaluation Ratings page (Set Up HRMS, Product Related, Recruiting, Screening, Interview Evaluation Ratings, Interview Evaluation Ratings). Viewing Pending Approvals Access the Pending Approvals page (Recruiting, Pending Approvals, Pending Approvals).

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Q&A

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Candidates Gateway
Through Candidates Gateway


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View information about current job openings in the organization. Search for job openings that match their interests. Save job search criteria. Save job openings. Use multiple resumes in the job application process. Submit job applications and resumes for specific job openings. Submit job applications and resumes without applying to a specific job opening. Submit employment references, cover letters, and other documents. Complete online screening questionnaires. View notifications from recruiters. View interview schedules. Maintain and update Applicant name and contact information (external applicants only).

Registration and Sign In Process

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Careers
Home page for Applicants

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Online Application Process

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Apply for Job

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View Interview Details

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View Offer Letter

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Q&A

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