A presentation at the CPD event for the surveyors.

by Moses Ojambo-Manager Capacity Building PPDA

The objectives of the PPDA are derived from section 6 of the PPDA Act 2003 and they are to: i. Ensure the application of fair, competitive, transparent, non-discriminatory and value for money procurement and disposal standards and practices; ii. Harmonize the procurement and disposal policies, systems and practices of the central government, local governments and statutory bodies;
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i.

ii.

iii.

Set standards for the public procurement and disposal systems in Uganda; Monitor compliance of procuring and disposing entities; Build procurement and disposal capacity in Uganda

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i. ii. iii. iv. v. vi. vii. viii. ix. x.

Starts with planning and budgeting Procurement requisition Preparation of standard bidding documents Issue/sale of standard bidding document Bidding Receipt and opening of bids Evaluation of bids Award of contract Contract management Performance review
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ROLES AND RESPONSIBILITIES IN THE PROCUREMENT CYCLE

Contract Performance Evaluation

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Procurement Plan and Budget

Procurement Requisition. Filled with clear Specs/TOR/SOW

2 2

Confirmation of Availability of funds

3 3

Boards / Councils Contract Management Delivery Payment Contract Monitoring

User Department 14 Procurement & Disposal Unit

Review of: Specifications/TOR/SOW Procurement method Evaluation Criteria Potential supply market

Sign Contract Communicate Award Administrative review Award of Contract Review of Evaluation report (approval or rejection)

Accounting Officer
13 12 Contracts Committee Boards / Councils

Procurement method Approval

Preparation of Bidding Documents e.g: Instruction to Bidders Evaluation Committee Price Schedule Terms and Conditions (ADHOC)

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Approval of Bidding Documents

Evaluation of bids

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Receipt and opening of bids

Advertisement and Invitations for Bids

8 8

Note: In case this cycle is not adhered to, please inform the Accounting Officer or PPDA.

Produced by Public Procurement and Disposal of Public Assets Authority (PPDA), 1 Pilkington Road, Workers House 14th Floor, P.O Box 5 7/16/2013Email; info@ppda.go.ug PPDA PRESENTATION 2013 www.ppda.go.ug 3925, Kampala, Tel. 041311100, website:

 Procurement Planning Preparation of Feasibility Studies Provide alternative design solutions and cost

advice Provide estimates to define project budgets Analysis of the effect of design changes on the project budget in order to make projections Preparation of Bills of Quantities to assist in the budgeting and tender process
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 Preparation/review of the BOQ and schedule

of rates Provide advise to the client on design changes and critical areas Provide advise on the procurement method Advise on the evaluation criteria required to get the best deal Review technical documents i.e. drawings and specifications.
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 Carry out technical evaluation for works

projects Provide technical advise on financial and price computations during evaluation

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The role of the quantity surveyor could be to advice the AO on the market price before signing a contract with the BEB

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 Provision of cost control services during

construction Assessment of the contractors progress claims Assessment of variation and delay claims Negotiation and settlement of accounts Monthly forecasting and cost reporting Participate in Negotiation and agreement of payments for works carried out
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Who should prepare BOQs for works projects? Qs of Engineers. Is there no professional conflict? What is the role of the Qs in the whole construction industry? The MoWT is yet to come up with the construction policy and there is a pending bill on the role of Quantity surveyors
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Thank you

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