BEx Query Designer

Unit 7: Exceptions and

Conditions

7/17/2007
What are Exceptions?

Exceptions are deviations

from pre-defined threshold
values or intervals.

Exception reporting enables

you to select and highlight
unusual deviations of key
figure values in a query.

Activating an exception displays the deviations in different

colors in the query result.

Spotting these deviations early provides the basis for

timely and effective reactions.
Slide 2
Creating Exceptions

Creating a new exception

Click the Exceptions button
and select New Exception.
•Description
Used to name
the exception.

•Active
Used to toggle
display of the
exception on/off
in the query
result.

You can use exceptions to evaluate one or all key figures in your query
definition. If you want to use exceptions selectively on specific key
figures in your query definition, you have to define an exception for each
key figure accordingly.
Slide 3
Exception Values

Enter the upper and

lower threshold values
along with the Alert
Level (color) for each
exception interval.

Leave a threshold value

blank to specify an
open-ended (infinite)
value.

By defining variables as
threshold values, you
can influence defined
exceptions flexibly.

You can define several exceptions in a query for different value

assignment areas or for different versions. If the threshold value
Note areas overlap when you activate several exceptions, the worst
(highest) alert level counts. Slide 4
Cell Restrictions

You can specify whether a

restriction with regard to the use
of the exception applies Only to
the Totals or to All values:

•Everything
The cell context is not restricted.
The exception applies for every
drilldown state of the
characteristic.

•Totals Only
The exception affects only the
aggregated values of the
characteristic.
Everything Except Totals
The exception affects all values
except for the aggregated values
of the characteristic.

•Fixed Value
The exception applies only to a
specific characteristic value or
characteristic value variable of the
characteristic.

•Level
The exception applies only to Slide 5
Changing and Deleting Exceptions

Changing an existing exception

Click the Exceptions button,
select Change Exception, and
click OK.

Deleting an existing
exception
Click the Exceptions button,
select Change Exception,
and click Delete.

Slide 6
What are Conditions?

Conditions are restrictions placed

on key figures in order to filter data
in the query results.

Conditions restrict the data

accordingly in the results area of
the query so that you only see the
data that interests you.

You can define multiple conditions

for a query, and then activate or
deactivate them in the report itself to
create different views of the data.

Examples:
– You can display all key figure values above or below a certain value
– Using ranked lists, you can display your ten best customers by sales
revenue

Slide 7
Creating Conditions

Creating a new condition

Click the Conditions button
and select New Condition.
•Description
Used to name
the condition.

•Active
Used to toggle
display of the
condition on/off
in the query
result.

If you restrict conditions for a report to Single Characteristic or

Combinations of Characteristics, you have to ensure that the
characteristic or the combination of characteristics is integrated into the
report drilldown for the restrictions defined to take effect.
Slide 8
Defining Conditions

Enter the key figure to filter

along with the appropriate
operator and threshold value
for each condition row.

By defining variables as
threshold values, you can
influence defined conditions
flexibly.

You can use the following

operators for threshold value
conditions:

•Equal to
•Not equal to
•Less than You can use the following operators for
•Greater than ranked list functions:
•Less than or equal to •Top N •Bottom N
•Greater than or equal to •Top % •Bottom %
•Between
•Not between •Top Sum •Bottom Sum
Slide 9
Using Several Conditions in a Report

If you are using several conditions in one report, conflicts can arise
which lead to automatic deactivation. The following status
descriptions appear in the display:

– Variant
Reason: The condition relates to a characteristic or
characteristic combination that is not included in the drilldown.

– Not Used
Reason: The condition relates to a characteristic that is drilled
down using an active display hierarchy. The condition relates
to a characteristic that is included through the activation of
another condition, leading to a collision, and is therefore
deactivated (however, you can reactivate this condition and
automatically deactivate the last condition activated).

If you activate a condition for a combination of

characteristics, the results row is no longer displayed.
Note Slide 10
Changing and Deleting Conditions

Changing an existing condition

Click the Conditions button,
select Change Condition, and
click OK.

Deleting an existing
condition
Click the Conditions button,
select Change Condition,
and click Delete.

Slide 11