Google Drive for K-12 Education

etc.coe.uga.edu UGA ETC ttc@uga.edu 706.542.0240

Back Ups Ownership Encryption Privacy

Android iPhone Blackberry Windows Phone Any Phone w/ Browser

Real time Across Distance

Familiar Tools One stop shop Search Share

Quick Save time and money

Cloud v. local electricity and infrastructure Paperless

New features fast

No hardware or client software

Your Turn!

1. Go to http://drive.google.com. 2. Login with your school email and password.

Create/Upload Left-hand Navigation Quick Sort Sort List/Grid View Settings (Upload Settings) Filter (by Type, Visibility, Ownership)

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How to create a new document

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How to name files Common naming scheme

2013-MrsJones-FractionsLessonPlan 2013-First-Smith-John-ResearchPaper

How to choose sharing options Edit (Group work, Teacher mark-up) Comment (Peer or Teacher feedback) View (Handouts, Templates)

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How to share a file (email specific people) Email Address Book (Groups too) Edit, Comment, or View Add Message (directions, etc.) Recipients Email Inbox and Drive

Groups must click in Email to see in Drive

Change sharing settings later

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How to share a file as a link (anyone) Change... (privacy settings) Five Sharing Settings
Public on the web - Anyone find and view Anyone with the link - Email or post online [your school] - School Log-in find and view People at [your school] with the link Private - Only you can access the document.

Access: View, Comment, or Edit Link to Share Email, Post Online, QR Code, Tinyurl

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How to upload a file Upload settings

Your Trn! Your Turn!

1. Make a new document. 2. Name it with [Your Name] Sample Document. 3. Share it with etcuga@gmail.com. Give us Edit rights.

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How to create folders Top Level Sub Level Common naming scheme
2013-SixthGrade-MathLessons 2013-Third-Doe-Jane-TurnInFolder

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How to put files in folders (in Drive) Move - Like cut - Moves out of folders

*Drag and Drop

Add - Like copy - Stays in other folders

*Ctrl + Drag and Drop Rt.Clk. > Organize

How to put files in folders (in File)

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How to share a folder For sharing multiple files at once

Lesson Plans, Handouts, Turn-in, Project

Automatic sharing of newly added files Sharing Settings Editors will be allowed to add people and change the permissions Change...

Recipients Drive>Shared with Me

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How to make Handout folders 2013-First-Jones-Handouts Sharing Settings

Can View (Students) If shared by an email group, students will need to click the link in the email for the folder to show up in their Shared With Me section. OR Change privacy to People at [your school] with the link

Automatic sharing of newly added files

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How STUDENTS make Turn-in folders 2013-Third-Doe-Jane-TurnInFolder Sharing Settings

Add Teacher via email Can Comment or Edit

Teachers Shared with Me section

Organize into Folders and Subfolders Year>Period

Automatic sharing of newly added files How to use Forms to turn in work

Your ur! Your Turn!

1. Make a new folder. 2. Name it with [Your Name] Sample Folder. 3. Share it with etcuga@gmail.com. Give us Edit rights. 4. Add your Sample document to your folder.

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How to create templates
1. Create the file a. Include basic info, directions, etc. 2. Go to the Templates Gallery a. (From inside Doc)File>New>From Template or https://drive.google.com/templates 3. Submit a Template

How to use templates

1. Go to the Templates Gallery a. (From inside Doc)File>New>From Template or https://drive.google.com/templates 2. Search Template Gallery 3. Preview/Use This Template (Copies to your Drive)

Your Turn!

1. Go to the Templates Gallery. 2. Find a Class Notes template. 3. Use it to take some notes from todays training. Bonus: Add it to your Sample folder.

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How to use comments when collaborating/grading Does not display when printed Reply to this comment... Insert v. Comments Button

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How to use revision history How a student/colleague has revised a file Which students did what Timestamp and Highlights Restore this revision Show more detailed revisions

Your Turn!

1. On your Class Notes document, add a comment. 2. Reply to a comment. 3. Look at the revision history.

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How to use Google Drive for PC

Resources
The Paperless Classroom with Google Docs Google Drive and Docs for Teachers Google Drive Overview and Best Practices Google in Education Lesson Plans UGA ETC

Whats next?

Thank You!
etc.coe.uga.edu UGA ETC ttc@uga.edu 706.542.0240