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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Internal Quality control in Clinical Laboratoreis


NAZAR AHMED MOHAMED ABD-ALLA
2 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Topics
Quality definition. Quality Activity.

Type of error in clinical laboratory.


Specimens and Requests . Method selection, and Reagents storage

condition . Laboratory instruments. instruments and equipment calibration. SOPs. Use of calibrators and control material . Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Topics
Implementation of quality programs
Interpretation of internal quality results. Corrective action.

Turn around time.


Documentation.

Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Whats Quality
quality is defined as the totality of features and

characteristics of a product or service that bear on its ability to satisfy stated or implied needs. Medical laboratories must provide a high quality service by producing accurate, precise, relevant and comprehensive data that can be applied to the medical management of patients. tests requested must be appropriate to the medical problem, must be analytically correctly performed and their results interpreted correctly.
5 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Quality assurance: Part of quality management

focused on providing confidence that quality requirements will be fulfilled . witch contain many activity. Quality control: Part of quality management focused on fulfilling quality requirements. Quality management system: Management system to direct and control an organization with regard to quality.
6 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Appropriateness of tests can only be obtained by

a dialogue between the clinician and the medical pathologist. Correct analytical results are based on: (i) quality management within the laboratory. (ii) the quality of industrially prepared reagents (kits) and instruments . (iii) quality management of the pre-analytical phase outside the laboratory along with analytical & post-analytical phase. A bad system, a wrong sampling or a kit with poor performance can never produce a reliable result, even in a laboratory with the best quality Nazar Ahmed Mohamed Abd12/18/2013 management system. Alla(Sangoor)

principles aspects of making reliable analytical measurements:


1. Analytical measurements should be made to

satisfy an agreed requirement. 2. Analytical measurements should be made using methods and equipment that have been tested to ensure they are fit for purpose. 3. Staff making analytical measurements should be both qualified and competent to undertake the task.

Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

principles aspects of making reliable analytical measurements:


4. There should be a regular independent

assessment of the technical performance of a laboratory. 5. Analytical measurements made in one location should be consistent with those elsewhere. 6. Organizations making analytical measurements should have well defined quality control and quality assurance procedures.
9 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Quality Assurance
Quality assurance is a comprehensive and

systematic process that strives to ensure reliable patient results. This process includes: every level of laboratory operation. Phlebotomy services.competency testing, error analysis, standard protocols, PPE, quality control, and turnaround time .

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

QA activities
*QA activities encompass all of the non-analytic activities, those activities that are not part of the clinical testing process. The laboratory organizes it activities to provide the best possible health care to the patient.

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Examples of QA Activities
* A. management and monitoring personnel, B. using quality materials (reagents instruments, supplies, etc.), C. using established procedures and established statistics (a procedure manual), D. specimen collection, identification, transport, accession, and handling prior to testing, E. reporting results, F. fee charges for tests performed, G. using corrective actions to obtain desired results, H. monitoring patient satisfaction.
12 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

*The Clinical laboratory is concerned about quality and accuracy of the tests that are reported to primary care givers. The laboratory monitors where these errors can appear that will affect the accuracy of test results.

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Type Of Error
*These errors can occur prior to the test analysis and if they manifest, they are called preanalytical errors or variables. *If the error occurs during the testing process, then it become an analytical error. *If the error appears after the test is performed and reported, then it is known as a post-analytical error. *The preanalytical error occurs before the test is performed. This error source can occur at the beginning of test ordering and filling out the requisition.
14 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

*type of error *Pre-Analytical Error: 01- duplicate or missing requisitions 02- tests omitted from the requisition 03- incorrect ordering of tests 04- patient identification error 05- incorrect blood collection 06- specimen transport error 07- specimen handling/processing in the lab *Analytical errors: occur during the testing process. 01- deteriorated or wrong reagents 02- any instrument malfunction 03- laboratorial error 04- incorrect recording of test results
15 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

* Post Analytical Error: * Examples of these are: 01- failure to notify the physician of critical values: (Critical values may imply a life-threatening situation for the patient and are brought to the immediate attention of the physician and/or the patient care area responsible for the patient ). 02- failure to report test results in a timely manner. 03- placement of report in the chart of the wrong patient 04- miscommunications that are detrimental to the patient regarding the tests performed.
16 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Specimens and Requests


1- Request forms.

Request forms should include: Patient details.(age,sex,race,resedance) Specimen details .(type,preservatie,time of collection) Clinical Remarks .(spleenomegaly,hepatomegly,fever,join pain)

2- Primary sample collection.


Patient Preparation Containers selection Blood Collection Plasma Preparation Specimen storage and Transportation

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Specimens and Requests


3- Samples acceptance criteria. Complete request form. Patient identification. Suitable container selected. Sufficient amount of blood collected. Sample labeled properly. Sample prepared properly. Sample separated and store properly.
Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

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Specimens and Requests 4- Samples Rejection Criteria


Incomplete request form. Rung Patient identification. Unsuitable container selected. Unlabelled or incorrectly labeled sample. Haemolysed sample. Sample changes due to : concentration changes compostion changes. bacterail changes. and enzymatic changes.
Nazar Ahmed Mohamed AbdAlla(Sangoor)

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12/18/2013

METHOD VALIDATION

Method validation is a term used for the suite of

procedures to which an analytical method is subjected. to provide objective evidence that the method, if used in the manner specified, will produce results that conform to the statement of the method validation parameters.

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Nazar Ahmed Mohamed Abd-Alla(Sangoor)

12/18/2013

ISO Definition
1. The process of establishing the performance

characteristics and limitations of a method and the identification of the influences which may change these characteristics and to what extent. Which analytes can it determine in which matrices in the presence of which interferences? Within these conditions what levels of precision and accuracy can be achieved? 2. The process of verifying that a method is fit for purpose, i.e. for use for solving a particular analytical problem.
21 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Continue: Method validation


Method validation involves the evaluation of the

fitness of analytical methods for their purpose. The process of proving that an analytical method is acceptable for its intended purpose. the concept of fitness for purpose, a method is validated for a particular use under particular circumstances. If those circumstances vary, then the method would need to be re-validated at least for the differences.
22 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

METHOD VALIDATION
Error assessment is what method validation is

about. However, before getting to the assessment of errors, you have to first select the method to be validated. Method selection is a different process that needs to be understood in relation to the validation process that will follow.

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Nazar Ahmed Mohamed Abd-Alla(Sangoor)

12/18/2013

Importance of Method Validation Practices

Laboratory regulations require that method

performance for any new method be "verified" prior to reporting patient test results. Precision and accuracy are specifically identified, along with analytical sensitivity, analytical specificity, reportable range, reference values, and any other applicable characteristic.

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Nazar Ahmed Mohamed Abd-Alla(Sangoor)

12/18/2013

Types of Errors to be assessed by method validation


imprecision or random errors,
inaccuracy, bias, or systematic errors, which can

be of two types
constant systematic error or

proportional systematic error.

All these errors can be recognized when a group

of measurements are compared to the correct or true values.

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Nazar Ahmed Mohamed Abd-Alla(Sangoor)

12/18/2013

Verification
Much of the work of method validation is done by

international organizations that publish standard methods. The reason such methods appear to be written in a kind of legalese is that there must be no doubt as to what the method is and how it should be implemented. When accuracy and precision data are published from interlaboratory trials, there is some confidence that the method has undergone extreme scrutiny and testing.
Nazar Ahmed Mohamed AbdAlla(Sangoor)

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12/18/2013

Verification
A laboratory that uses a method for the first time

should spend some time in going through the analysis with standard materials so that when used with field samples, the method will yield satisfactory results. This is verification and must be done to an appropriate level before any method is used. By its nature, (verification comes under the heading of Single Laboratory Validation).
27 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Method performance parameters assessed in a method validation study


Identity: Measurement correctly applies to the stated

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measurand. Selectivity Specificity: Determination of the extent of the effects of interfering substances and the ability of the method to measure the measurand; analysis in different matrices covered by the scope of the validation. Limit of detection: Minimum value of the measurand at which the presence of the analyte can be determined with a given probability of a false negative, and in the absence of the analyte, at a given probability of a Nazar false positive. Ahmed Mohamed Abd12/18/2013 Alla(Sangoor) [Limit of determination] Minimum value that can be

Method performance parameters assessed in a method validation study


Calibration [linearity] Model parameters [sensitivity]

:Adequacy of the calibration model; parameters with uncertainties. Calibration range [linear range] Range of values of the measurand in which the validation holds Bias and recovery [accuracy] :Demonstration of the absence of significant systematic error after corrections have been made for bias and/or recovery
29 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Method performance parameters assessed in a method validation study

Robustness or ruggedness: Ability of method to

remain unaffected by small variations in method parameters (some authors make the distinction bebetween the property robustness and a ruggedness test in which deliberate changes are made in a method to assess the robustness)

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Method Selection
General Characteristics: Made in ,Expire date, Package Content, Accessories, Package size ,Stability after open, and Reagent storage considerations. 2. Application Characteristics: Specimen type, Sample volume, Turnaround Time, Stability of reaction product, Cost-per-test, Filter used, and Safety considerations 3. Methodology Characteristics: Type of Reaction, Reaction Principle, Measurement reaction, Temperature, and Time period of measurement.
1.

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Experiments for estimating analytical errors

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Nazar Ahmed Mohamed Abd-Alla(Sangoor)

12/18/2013

HBG
18 16 14 12 10 HBG 8 6 4 2 0 0 2 4 6 8 10 12 14 16 18 20

METHOD COMPARISSION FOR HBG ESTIMATION BETWEEN TOW DIFFERENT INSTRUMENT


33 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Clinical laboratory instruments example


Spectrophotometers .

Water bath.
Vortex. Hematology analyzer. Microplate reader & washer. Centrifuge. Flame photometers or ISE. Coagulometer. Hot air oven.
34 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Maintenance and calibration of Photometers


Includes checking for: Wavelength accuracy Linearity of instrument Stray light

Base line stability


Photometric accuracy Short circuits Check 0% T Temperature
Nazar Ahmed Mohamed AbdAlla(Sangoor)

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12/18/2013

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Micropipettes Calibration
Gravimetric method (Distilled water weighing

method) (Recommended method)

Work Requirement:

1. Calibration tools 2. Double distilled water. 3. New compatible tip 4. Analytical electronic balance(3-5 digits) 5. Temperature controlled atmosphere

6. Small plastic beaker.


Nazar Ahmed Mohamed AbdAlla(Sangoor)

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12/18/2013

Checking Micropipettes Calibration


Weighing Should takes place at 20-25 constant to 0.5.

Set the desire testing volume of your pipette.


Carefully fit the tip onto the tip cone. Aspirate the distilled water 5 times( Humidity equilibrium Carefully aspirate the fluid, keeping the pipette vertical. Pipette distilled water into a tred container and read the

weight in mgs. Repeat at least five times (ten times )and record each result in mgs.

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Checking Micropipettes Calibration


Convert the recoded weight to volume (V1) either

by divide the weight of the water by its density ( at 20 : 0.9982 ) or by multiply the weight by the Z correction factor (= 1.002899 l/mg at 20 ). Calculate the mean volume (V1) Calculate the standard d deviation SD. Calculate the Coefficient of Variation. Calculate the Inaccuracy and Imprecision . Calculate the F max value.
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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Systematic Error and Random Error


Compare the Systematic Error ( Inaccuracy),

Imprecision ) and F max with the values in the performance specification . If the results fall within the specifications, the pipette is ready for use . Otherwise check both Systematic Error and Random Error and when necessary recalibrate the pipette.

Random Error (

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Table Shows The Maximum Permitted Errors( F Max )


Pipettes Nominal Type volume
5 l 10 l

M.P.E (F Max )
0.3 l 0.3 l
0.4 l 0.5 l 0.8 l 1.5 l 0.6 l l

Nominal volume
200 l 250 l
500 l 1000 l 2000 l 5000 l 250 l 300 l

M.P.E (F Max )
2 l 2.5 l
5 l 10 l 20 l 50 l 5.0 l 6.0 l 12/18/2013

Single channel pipettes

20 l 25 l 50 l 100 l

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Multichannel pipettes

10 l

Nazar Ahmed Mohamed Abd50 l Alla(Sangoor) 1.6

Table Shows The Recommended Specification


Inaccuracy
Nominal volume

Imprecision

Inaccuracy Nominal volume

Imprecision

%
1.0

( A )l

%
0.8

5 l

O.05

0.04

200 l

% 0.5

( A )l

% 0.2

0.4

10 l
20 l 25 l 50 l 100 l 0.5-10 l 5-50 l
45

1.0
0.7 0.7 0.7

0.1
0.14 0.175 0.35

0.8
0.4 0.4 0.4

0.08
0.08 0.1 0.2

250 l
500 l 1000 l 10-100 l

0.5
0.5 0.5 0.5

1.25
2.5 5 0.5

0.2
0.2 0.2 0.2

0.5
1.0 2.0 0.2

0.5
1.0

0.5
0.1

0.2
0.8

0.2
0.08

20-200 l
25-250 l

0.5
0.5

1
1.25

0.2
0.2

0.4
0.5

0.7

Nazar Ahmed 0.35 0.4 Mohamed 0.2 Abd-

1001000 l Alla(Sangoor)

0.5

0.2 2.0 12/18/2013

Standard Operating Procedures


SOPs are written , up to date instructions and information which cover in details how to perform individual tests to insure the correct use , availability , reliability , timeliness, and reporting of blood tests and correct interpretation of the test result

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Quality control
*Quality control (QC) encompasses quality assurance as it focuses on analytical activities that are associated with the testing process. QC consists of: A. running control samples with patient samples, B. using established statistical methods to determine reliability of test procedures and test results, C. monitoring instrument and laboratorial performance.
47 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Quantitative QC Materials
Calibrator: a solution which has a known

amount of analyte weighed in or has a value determined by repetitive testing using a reference or definitive test method Control: material or preparation used to monitor the stability of the test system within predetermined limits

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Sources for Control Materials


Commercial product.
Diagnostic samples (qualitative QC). Homemade or In-house. Obtained from: Another laboratory . EQA provider.

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Validation of new controls -Parallel Testing. Whenever possible, new lots of control material must be assayed in parallel alongside the current

in use lot. This is to enable the calculation of


laboratory QC ranges and to demonstrate that the QC material is performing as expected.

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Controls for Quantitative Assays:

a. In order to validate new controls, the new lot of controls will be run in parallel with the old lot of controls 2-3 times a day for 5-10 days, to give a minimum of 20 values to enable the calculation of laboratory specific QC ranges. The mean and QC ranges for the new lot of controls will be reviewed and signed off by the laboratory supervisor or director before being put into use.

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

b. For hematology the new lot of controls should be run in parallel with the old lot of controls to give a minimum of 10 values over a period 5 days if possible.

The mean and ranges for the new lot of controls will
be reviewed and signed off by the laboratory supervisor or director before being put into use.

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

2. Controls for Qualitative Assays: Each new lot of QC for qualitative assays must be run and give an expected response. The lot of controls will

be reviewed and signed off by the laboratory


supervisor or director before being put into use.

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Types of Control Materials

Assayed mean calculated by the manufacturer must verify in the laboratory Unassayed less expensive must perform data analysis Homemade or In-house pooled sera collected in the laboratory characterized preserved in small quantities for daily use

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

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Levey-Jennings Chart
o A graphical method for displaying control results

and evaluating whether a procedure is in-control or out-of-control o Control values are plotted versus time o Lines are drawn from point to point to accent any trends, shifts, or random excursions

Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013 q211q` 57

Levey-Jennings Chart
control sample included in each assay run

data plotted graphically (assay value verses



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time of day) control (or confidence) limits mean standard deviation (usually + 2 SD) if control limits are not met, then no patient samples run in that batch can be reported. if control limits are met, then patient samples run inNazar that batch can be reported Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

QC changes detectable with LeveyJennings plots


Drift: control value moves progressively in

one direction from the mean for at least 3 days e.g deterioration of reagent or control Dispersion :increase in random errors e.g inconsistency in technique Shift: sudden problem develops e.g instrument malfunction or technique change

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Findings Over Time


Ideally should have control values clustered

about the mean (+/-2 SD) with little variation in the upward or downward direction Imprecision = large amount of scatter about the mean. Usually caused by errors in technique Inaccuracy = may see as a trend or a shift, usually caused by change in the testing process Random error = no pattern. Usually poor technique, malfunctioning equipment

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Levey-Jennings Chart Record and Evaluate the Control Values


+3SD +2SD +1SD

115 110 105

Mean 100 -1SD -2SD -3SD

95 90 85 80 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Day
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What are the "Westgard rules


They are different combination of rules depending on

the number of control being used, the total allowable error, and your work environment. rules That are used as conjunction with each other to provide a high level of errors detection, while reducing the incidence of false rejection.

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Typical rules combination


For control run in multiples of 2 typical

chemistry 13s / 22s / R4s / 41s / 10 x For control run in multiples of 3 typical haematology,coagulation, and immunoassays.
13s / 2 of 32s / R4s / 31s / 12

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Westgard Rules
(Generally used where 2 levels of control
material are analyzed per run)

12S rule 13S rule 22S rule

R4S rule
41S rule 10X rule

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

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Westgard 12S Rule warning rule One of two control results falls outside 2SD Alerts tech to possible problems Not cause for rejecting a run Must then evaluate the 13S rule
65 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

12S Rule = A warning to trigger careful inspection of


the control data
+3SD +2SD +1SD Mean -1SD -2SD -3SD

12S rule violation

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Day
66 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Westgard 13S Rule


If either of the two control

results falls outside of 3SD, rule is violated Run must be rejected If 13S not violated, check 22S
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13S Rule = Reject the run when a single control


measurement exceeds the +3SD or -3SD control limit
+3SD +2SD +1SD Mean -1SD -2SD -3SD

13S rule violation

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Day
68 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Westgard 22S Rule


2 consecutive control values for the same level

fall outside of 2SD in the same direction, or Both controls in the same run exceed 2SD Patient results cannot be reported Requires corrective action

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

22S Rule = Reject the run when 2 consecutive control


measurements exceed the same +2SD or -2SD control limit
+3SD +2SD +1SD Mean -1SD -2SD -3SD

22S rule violation

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Day
70 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Westgard R4S Rule


One control exceeds the mean by 2SD, and the

other control exceeds the mean by +2SD The range between the two results will therefore exceed 4 SD Random error has occurred, test run must be rejected

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

R4S Rule = Reject the run when 1 control


measurement exceed the +2SD and the other exceeds the -2SD control limit
+3SD
+2SD +1SD

Mean
-1SD
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

R4S rule violation


24

-2SD -3SD

Day
72 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Westgard 41S Rule


o Requires control data from previous runs o Four consecutive QC results for one level of

control are outside 1SD, or o Both levels of control have consecutive results that are outside 1SD

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

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41S - reject when 4 consecutive control measurements exceed the same mean 1s limit.

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

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Westgard 10X Rule


Requires control data from previous runs Ten consecutive QC results for one level of

control are on one side of the mean, or Both levels of control have five consecutive results that are on the same side of the mean

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

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10x Rule = Reject the run when 10 consecutive control


measurements fall on one side of the mean
+3SD +2SD +1SD Mean -1SD -2SD -3SD

10x rule violation


1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Day
76 Nazar Ahmed Mohamed AbdAlla(Sangoor) 12/18/2013

Moving Averages (Bulls method)


large laboratories (built into blood analysers)

assumes the population sampled each day


remains constant therefore the calculated indices (MCV, MCH and MCHC) remain stable determine mean indice values for each batch of 20 patients, plot on control chart any change: instrument or technical fault as accurate as 4C preparations
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12/18/2013

Moving Averages
MCV = Hct Changes in the

RCC
MCH = Hb

RCC MCHC = Hb Hct

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

moving averages graphs indicate where the problem might be in the system. eg. If the light source for Hb is becoming weak, then the calculated MCH and MCHC 12/18/2013 values will fall

Moving averages
CAUSE

MCV no change no chang high low

MCH low high high low low high no no

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MCHC LowHb High Hb Low RCC change High RCC change Low Hct High Hct

low high

no change no change low

high

Nazar Ahmed Mohamed AbdAlla(Sangoor)

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Duplicate tests on patient samples


tests precision

will not detect incorrect calibration


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(accuracy) smaller laboratories METHOD test 10 samples repeat the tests calculate the difference between pairs of results and derive a standard deviation Nazar Ahmed Mohamed AbdSD should always be < 2SD 12/18/2013 Alla(Sangoor)

Check tests on patient samples


monitors day-to-day precision (small lab)

detects deterioration within apparatus and


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reagents METHOD select 3-5 normals in the afternoon, record and average values (WCC, RCC, Hb). Store at 4oC. re-assay same samples next morning tests should agree within 2SD Must ensure there has been no change in samples Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

Corrective action
Errors assessment and management: Change Old Habits - Recognize Problems. Bad habit Repeat the control . Inspect the control charts or rules violated to determine type of error. Relate the type of error to potential causes. Consider factors in common on multitest systems Relate causes to recent changes Verify the solution and document the remedy

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Nazar Ahmed Mohamed Abd-Alla(Sangoor)

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Turn around Times (TATs)


Laboratory test turnaround times (TATs) In contrast

to laboratorians, the majority of clinicians defined a TAT start time as test ordering, and a TAT ending time as result reporting. Timely reporting of patient tests can increase efficiency of care and improve customer satisfaction. In study done 2008 found that postanalytical phase accounted for 64-88% of total tumround time, the pre-analytical phase for 7-17%, and the analytical phase for 2-29%.
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Documentations

Definitions
Forms: Blank form design to special work to be fill

by data at time of use.


Records: worksheets, forms, charts, labels,

Used to capture information, activities, or results when performing a procedure


Documents: written policies, process

descriptions, procedures, and forms Used to


communicate information
May be paper or electronic

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

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Hierarchy of Documents

what to do
Policies

how it happens

Processes
how to do it (SOPs)

Procedures / Work Instructions


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Document Control
Advantages: Assures that the most current version is used Ensures availability when needed Organizational tool

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Summary: Document Preparation and Control Process


Preparation Approval Revision

Issue / Distribution
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Review
12/18/2013

ANY QUESTION?

SUMMARY
Pateint preparation, and good specimen

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collection, preparation , handling, and storage of specimen. Clinical Laboratory instruments daily, weekly, and monthly maintenance and calibration done regular. Micropipettes recalibration takes place monthly . Good clinical method selected, and Reagents storage condition verified by monitoring of refrigerators temperature. Nazar Ahmed Mohamed Abd12/18/2013
Alla(Sangoor)

SUMMARY
SOPs written, approved ,and followed carefully,

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then Sops critical point check list used daily. MORE than one levels of control sera at least should used in all batches with patient samples. Results of control sera register in quality book and blotted in levey Jennings chart. Westgard rules used as guidance for acceptability or rejection of patient results applied. Errors assessment and management takes place, and corrective action documented. Turn a round time to all investigation verify monthly. Documentation (to all lab activities) Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

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Nazar Ahmed Mohamed AbdAlla(Sangoor)

12/18/2013

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