IT Project Management

Francis Jesmar P. Montalbo Ricky C. Catapang

Bad Influence

GENERATION GAP

GROWING OLD

HALF TIME

ONCE UPON A TIME

SCRAMBLED EGGS

What is a Project?
A

Temporary endeavor undertaken to create a unique product or service. Has a Start and End Date. Examples: Remodeling a house Creating a Youtube video Conducting a seminar

How did it became a project?

Start

Date End Date Work is temporary Unique Service

What is not a project?

Work

which ongoing and repetitive is not a project. Examples: Exercising daily Maintaining your car Processing orders

How did it became not a project?

Ongoing No

end date No unique product or service made

Project Attributes
Has

a unique purpose(have a welldefined objective) Project is temporary (has a start and end) Developed using progressive elaboration Requires Resources (hardware, software and other assets) Should have a primary customer or sponsor (funds for the project) Invokes uncertainty

Project Manager
The

person that work with the sponsors and the project team and other people involved. Being an effective Project Manager will be needing skills in order to make any project successful.

Project Manager Skills

Project

management fundamentals. Business acumen (understanding how a business works) Technical Knowledge(development, deployment etc. of certain projects) Communication Leadership(essential to earn respect)

The triple Constraint

Scope

Deals with managing the scope of work in order to create the project. Time Deals with creating and managing the timeline associated with the project. Cost Deals with financial aspects of the project.

What is Project Management?

Application

of Knowledge, Skills, Tools and Techniques to project activities to meet project requirements.

9 Knowledge Areas

9 Knowledge Areas
1.

Project Integration Management focuses on coordinating the project plans development, execution, and control of changes. 2. Project Scope Management work to be completed by the project team. Provides assurance and ways to ensure that proper scope procedures are in place.

9 Knowledge Areas
3.

Project Time Management important for developing, monitoring and managing the projects schedule. 4. Project Cost Management assures the projects budget. 5. Project Quality Management focuses on planning, developing and managing a quality environment.

9 Knowledge Areas
6.

Project Human Resource Management People are the most important resource. Focuses on creating and developing the project team. Understanding and responding appropriately to the behavioral side of PM.

9 Knowledge Areas
7.

Project Communications Management - communicating timely with accurate information about the project to the stakeholders. 8. Project Risk Management Identifying and responding appropriately to the risk that can impact the project.

9 Knowledge Areas
9.

Project Procurement Management Assures that all requirements needed are acquired properly.

Knowledge Areas

Knowledge Areas key competencies that a project manager must develop IMPORTANT THINGS TO REMEMBER Four Core Knowledge Areas leads to specific project objectives (Scope, Time, Cost and Quality) Four Facilitating Knowledge Areas the means through which the objectives are achieved (Human Resources, Communication, Risk and Procurement) ALL KNOWLEDGE AREAS ARE IMPORTANT!

Project Stakeholder
The

Project Sponsor The project manager The project Team Support Staff Customers Users Suppliers Opponents of the project

Project Management Tools and Techniques

Man is a tool-using animal. Without tools he is nothing, with tools he is all Thomas Carlyle

Project Success
The

project met scope, time and cost goals The project satisfied the customers/sponsors The results of the project met its main objective, such as saving a certain amount of money, providing a good return on investment or simply making the sponsor happy.

Define Program?
A

group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually.

Common Programs in IT Field

Infrastructure

Providing wireless Internet Access Upgrading hardware/software Developing and maintaining corporate standards
ERP system Email system Technical training for users.

Application Development

User Support

Who is PROGRAM MANAGER?

Provide

leadership and direction for the project managers heading the projects within a program.

Leader vs Manager
Leader

Focuses on Long Term Goals

Manager

Deals with day to day details

Project Portfolio Management

Also

called portfolio management

Strategic Goals

Tactical Goals

Project Management Are we carrying the projects well

Are projects on time and on budget? Do Project Stakeholders what they should be doing?

Portfolio Management Are we working on the right project?

Are we investing in the right areas? Do we have the right resources to be competitive?

Project Manager Job Description

Project manager for a consulting firm

Plans, Schedules, and control activities to fulfill identified objectives.

Manages, prioritizes, develops and implements information technology solution to meet business needs.

IT Project manager for financial services firm

IT Project manager for non profit consulting firm

Business analysis, reqs gathering, project planning, budget estimating, development, testing and implementation.

What skills and competencies needed?

Large

Project

Leadership Prior experience Planning People skills Verbal communication Team-building skills

 High

Uncertainty project

Risk management Expectation management Leadership People skills Planning skills

 Very

Novel Project

Leadership People skills Having vision and goals Self confidence Expectation management Listening skills

TEN MOST IMPORTANT SKILLS AND COMPETENCIES 1. People skills

2. Leadership skills
3. Listening 4. Integrity, ethical behavior, consistent 5. Strong at building trust 6. Verbal communication 7. Strong at building teams 8. Conflict resolution, conflict management 9. Critical Thinking, problem solving 10. Understands, balances priorities

Project Management Institute

International

professional society for project managers founded in 1969 members by Aug 31, 2008

277,221 It

provides Project Management Professional certification

Ethics in project Management

Ethics

--- Set of principles that guide our decision base on personal values of what is right and wrong