NetMeeting

Tutori al

Using technology
collaboratively to
improve your
meetings and
productivity!

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Main Menu
GO 1. Setting up NetMeeting for the First Time on a
Computer
GO
2. Organizing a Netmeeting with Outlook
GO
3. Selecting NetMeeting Options for Meeting
GO
4. Using NetMeeting Features
GO
5. Limitations
GO
6. Further Information

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Setting up NetMeeting for the First

Time on a Computer
• If this is the first time using NetMeeting on your computer, you will
need to start using run from the start menu
• Left click Start, and then left click Run
• type in the following; C:\Program Files\NetMeeting\CONF.EXE into
the dialogue box and click OK

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Setting up NetMeeting for the First

Time on a Computer
• You will be prompted with the following dialog box
• Follow the numbered steps to set up NetMeeting on your computer

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Setting up NetMeeting for the First

Time on a Computer
• Enter your First and Last Name, Email Address and Location

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Setting up NetMeeting for the First

Time on a Computer
• Change the Server name: to directory.lrc.gov.on.ca and select
“Log on to a directory server when NetMeeting start
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Setting up NetMeeting for the First

Time on a Computer
• Select Local Area Network

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Setting up NetMeeting for the First

Time on a Computer
• Select “Put a shortcut to NetMeeting on my desktop”
• You will then be 5
prompted with a
number of dialog
boxes for Audio and
Video setup. Leave
the default settings
and Click Next on
each screen until
the end. Click on
Finish to complete
the setup.
• To start the N ext
c k
NetMeeting Cli
application, Double
Click on the Icon on
the Desktop

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Organizing a Netmeeting with Outlook

• Use your calendar to invite participants to a NetMeeting

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Organizing a Netmeeting with Outlook

• Participants can use meeting reminder to launch
NetMeeting

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Organizing a Netmeeting with Outlook

• Participants
can also use
Outlook
calendar 1
appointment
to launch
NetMeeting in
two ways:
2. with a button
from the
standard
toolbar
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3. automatically
launch with
the meeting
reminder

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Selecting NetMeeting Options for

Meeting
• Automatically accepting
calls allows meeting
organizer to continue
without interruption

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Selecting NetMeeting Options for

Meeting
• Sharing options determines
level of collaboration

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Selecting NetMeeting Options for

Meeting
• Sharing the desktop allows
participants to see what
programs are visible on
your computer

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Selecting NetMeeting Options for

Meeting
• Allowing
control
enables
participants to
collaborate on
a document
or run a
PowerPoint
presentation
• Organizer can
choose to
allow
automatic
control

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Using NetMeeting Features

• Participants
can be called
directly from
NetMeeting
• Using the
address
book will
provide a list
of staff from
the LRC
directory that
have
NetMeeting
open

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Using NetMeeting Features

• Chat allows
participants
to pose
questions
and discuss
while a
presentation
is in progress
• Discussion
can be saved

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Using NetMeeting Features

• Whiteboard
allows
organizer
and
participants
to draw
diagrams to
illustrate for
clarification
• Diagrams
can be saved

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Using NetMeeting Features

• File sharing
allows
organizer
and
participants
to share files
while
meeting is
progress
• Files can be
saved on
participants
computer

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Limitations
• Number of Participants
– Related to bandwidth
– LRC recommends no more than 30
– Dial up concerns
• External Client Access
– LRC directory limited to OPS
– Firewalls
– Can have external client host meeting using
Microsoft directory

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Further Information
• NetMeeting Help

• Lands and Resource Cluster

– http://intranet.lrc.gov.on.ca/
– (519) 826-4357
– it.helpdesk.lrc@ontario.ca

• Microsoft
– http://www.microsoft.com/windows/netmeeting/

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