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Electronic Government: A Brief Introduction
Electronic Government: A Brief Introduction
Electronic Government: A Brief Introduction
What is E-Government?
In a broad sense, electronic government is a collective term for all political or administrative structures and processes of government in which electronic information and communication technologies are employed.
Source: trollbarna.de
E-government before it came to be called that way: Telephone set in the historical community office of Reed, Norway
What is E-Government?
More specifically, today, E-government denotes the governments use of information and communication technologies, particularly web-based applications, to support responsive and cost-effective government by facilitating administrative and managerial functions, providing citizens and stakeholders with convenient access to government information and services, facilitating interaction and transactions with stakeholders, and providing better opportunities to participate in democratic institutions and processes.
What is E-Government?
Example The website HiKorea (hikorea.go.kr ) specifically addresses the needs and interests of foreigners
Network of Relationships
Electronic Government deals with processes within the public sector as well as between public sector and its stakeholders (citizens, business, and private sector non-profit/non-government organisations):
Individual Public Business citizens (C) sector (G) (B) Individual (C) citizens (C) Public (G) sector (G) Business (B) (B) NPOs, (N) NGOs (N) (C) (C) (C) (G) (C) (B) (C) (N) (G) (C) (G) (G) (G) (B) (G) (N) NPOs, NGOs (N) (N) (N) (N) (N) E-government spheres of action
Basic Dimensions
Source: OECD e-Government Project, Proposed Outline for Assessing e-Government Benefits
Public Services
Using technology may allow decentralized distribution of public services, thus reducing the role of bureaucracy in the process. This lowers the extent of prevailing corruption and improves customer satisfaction owing to the more efficient delivery. It also ensures more equity among customers as the human element gets reduced.
Source: Oleg Petrov/World Bank
Transparency
Use of Information and Communication Technologies (ICTs) enables the sharing of knowledge on political process and on administrative procedures with citizens leading to a higher level of transparency in decision making. This, combined with more and faster information dissemination and more interactive procedures, leads to more democracy in governance thus rendering more space for civil society.
In South Korea, the web-based participatory budgeting system DBAS (Digital Budget & Accounting System) enables citizens to participate in the entire budgeting cycle from budget preparation to audit.
Source: openspending.org
The Bhoomi project in Karnataka: India keeps land records yielding benefits to farmers, financial institutions and public officials
Mutation requests to alter land records following sale or inheritance can now be recorded and monitored online.
The Ministry of Corporate Affairs in India has made the process of registering a new company completely online. New entrepreneurs do not need to travel to location of registering offices, which are very few in number and the process time has been reduced a lot. The process which took close to a month now can be completed within a week. Submission of various corporate tax forms can also be made through the website thus reducing the transaction costs and complexity of the process.
Evolution of E-Government
Framework
The structure of the framework must include three components: Organization, Infrastructure & Guidelines
A small local NGO called ALIN (arid lands information network) has been connecting rural communities via community knowledge centers (sort of rural cybercafes cum libraries / training centers) running solar powered VSAT dishes.
Source: whiteafrican.com
7. Format - the format dimension refers to what extent the website design is visually appealing. A good website design can influence the user perceptions of e-service quality in online environment. Because the website format will act as the interface between citizens and the e-government organizations, attractive website design is likely to affect the user satisfaction and respectively enhance the user trust.
- The benefits that are foreseen to arise from the successful implementation of the project, and
- the risks associated with achieving these benefits.
Internal investments to move to computerized databases and information management (prerequisite to a successful digital delivery of government services); Costs of building an e-government portal (Implementation costs);
Portal administration and maintenance costs (Operational costs).
Maintenance and support Depending on the complexity of the website, several technical employees will have to provide maintenance and support for the hardware and software used. If these functions are outsourced, their added costs should be accounted for in the analysis and Service Levels Agreements should be included in the contracts.
Updating website users expect a much higher rate of updating than users of traditional service delivery methods. This will require several people to work full-time on updating, while agencies involved need to stay committed to providing the necessary updates in a timely fashion.
Education of the population on using the Internet and the new government websites: in this respect there are high costs of reaching out to the population. Some of the education will ultimately be performed by non-profits and the private sector, but the costs of this education should still be accounted for.
The agency and its employees (improved work efficiency, process automation, less complaints, personnel reduction);
Reduced delivery costs for information and services. As ebusiness has proven it before the costs of online delivery are lower than those of traditional channels. In fact some of the most dramatic reductions in transaction costs are found in the differences between web-based and traditional methods of bill payment and document submission.
Shorten delivery times automation of the filing and verification processes allows the elimination of routine tasks, thus significantly shortening the time spent per form.
Development of new services, integration, and automation - As governmental agencies cooperate to build a common web portal, they will be able to integrate their services in one comprehensive structure. This will allow them to link services as well as data from different forms, and automate some approval processes based on approval of other applications, or cumulative data.
More self-service the citizen escapes the bureaucratic loop, which in many cases makes it almost impossible to get the desired services, especially in the case of approvals. The citizen gains more control as well as a better view and understanding of governmental services. This leads to a significant decrease in time spent on applying for the desired services, and in the frustration associated with this process. Better and more information at a much cheaper rate.
Integrated services, avoiding repetition of processes which will lead to saving of costs.
Political risk - It is often the case in public administration that sound projects do not get implemented due to lack of political support. - In many cases, the agencies that need to participate in the building of a portal do not cooperate. - In other cases, even for one-agency projects, the budget for that agencys IT spending may be reduced unexpectedly. - Another aspect of this risk lies in the change of government after elections. The new government may change many policies and may suspend many e-government projects.
The financial feasibility of the project can be validated by using the decision criteria of the method used.
Presence of the necessary skills and knowledge, especially within government itself is a mandatory requirement. Implementation of the project needs both management and IT skills along with knowledge.
If such skills are not available with the government, they should first be arranged either through training of personnel or through outsourcing different agendas to private businesses.
The change agents like IT companies or skilled employees may force the government to take the project forward motivated by self interest. Some of the high level bureaucrats and ministers who are in politically dominant situation may find some self interest in the project and hence may take initiative to force the government into starting the project.
Centralised authority and political support over potentially fragmented/rival channels is required.
A cohesive legal and regulatory environment will facilitate E-government operations along with uniform interface for services and multi jurisdictional service delivery. Technology portability from older systems to e-government interfaces needs to be put in place.
Customer Relation Management backend for e-projects. Process participation by citizens in e-governments evolution. Internal e-government relationship management between agencies and departments. Regular public review and communication of egovernment initiatives.
Citizens must not be deprived from e-government services if, for example, they dont possess the latest browser version or that they use a less known operating system.
- barriers,
- inhibitors, and - complications.
Infrastructure
finance, data systems and (lack of) compatibility, skilled personnel, leadership styles, culture and bureaucracy, or
attitudes
but can effectively restrict advancement and/or sustainability. Some of these factors are : user needs technology co-ordination ICT policy Cultural gap between ICT enthusiasts and ICT sceptics