UMKC Position Management January 2009

Presented by: Jane Allen Sr. HR Specialist Classification & Compensation

Human Resources

What is Position Management?

Position Management is a management tool

that defines staffing by position rather than by employee.

Manager (12345678)

Supervisor (00000080)

Supervisor (00000085)

Supervisor (00000090)

Create and track position data, status, and history Links positions to department and supervisor Links employees to the position
Human Resources

What is Position Management?

Position Management Number (000XXXXX) identifies a particular job, whether vacant or filled, active or inactive, with a department and supervisor (reports to).
HR is assigning all jobs (Academic, Administrative, and Student) to PS Position numbers. HR is also cleaning up existing position numbers so that only viable positions are in active status.

Human Resources

Benefits of Position Management

Ability to track positions by status active, vacant, and filled.
Allows managers to view the overall departmental structure

(organization planning).
Provides HR with a tool to more effectively assess equity.
Provides for history of a position (i.e., reclassification or academic

career progression.)
Implementation of other PS Modules like Time and Labor

Human Resources

Changes in Position Management

Guidelines
All positions at UMKC will be assigned to a position number.

Position numbers will be assigned as follows:

Change: All positions will be assigned a unique position number

with a head count of one (one-to-one relationship).

Change: Temporary and Student positions will no longer be issued group position numbers effective immediately. (Exception:
Medical Residents)

Change: Existing group positions will be ungrouped and each headcount will be assigned a unique position number.

Human Resources

Changes in Position Management

Process Changes
Academic Positions

Vacant or New Positions: typically only requires submission of a Position Management Action Form (PMAF) , and HR will enter the position changes. Filled Positions: will require the PMAF and PAF. {Note: A change of Job Code may require changing the 6-digit account code.}

Administrative Positions

New positions continue to require a PCQ. Vacant positions may require a PCQ if the position is inactive or title changes are required.

Human Resources

Finding Position Data in PeopleSoft

HR Facilitators have the ability to access the following

data in Position Management:

Vacant active positions (Example: Do I have an existing position number job code XXXX?) Details of a Position Position History

Human Resources

How do I find my information in PS?

What vacant positions do I have in my department?
Organizational Development > Position Management > Review Position/Budget Info

Human Resources

How do I find my information in PS?

Active Vacant Positions by HR Dept ID
Organizational Development >Position Management > Review Position/Budget Info > Vacant Budgeted Positions

Human Resources

How do I find my information in PS?

Is there a vacant position I can apply to a Request to Fill?
Organizational Development >Review Positions/Budget Info>Vacant Budgeted Positions

Human Resources

How do I find my information in PS?

Position Details
Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

Human Resources

How do I find my information in PS?

Position Details
Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

Human Resources

How do I find my information in PS?

View Position History
Organizational Development > Maintain Positions/Budgets >Review Positions/Budget Info> Position History

Human Resources

How do I find my information in PS?

Finding the Position Number in Job Data
Workforce Administration >Job Information > Job Data

Human Resources

How do I find my information in PS?

Finding the Supervisors Position Number in Job Data
Workforce Administration >Job Information > Job Data

Human Resources

How do I find my information in PS?

The Personnel Action Form (PAF)

Human Resources

Questions
For more questions regarding Position Management, please contact:

Jane Allen Sr. HR Specialist Compensation x6670 allenja@umkc.edu

Human Resources