TOOL BOX MEETING

Look at the world with new eyes!

Finished files are the result of frequent fact finding missions coupled with the focused scientific methods required of the operation at hand.

First Safety Systems Training Services

Your total safety solutions

Look at the world with new eyes!

Finished files are the result of frequent fact finding missions coupled with the focused scientific methods required of the operation at hand.

CONTENTS
Types of Safety Meetings Elements of Safety Meetings The Tool Box Meeting (TBM) Effective Tool Box Meetings Suggested TBM Topics Written Examinations

Types of Safety Meetings Executive meeting Departmental meeting Mass meeting Small group meeting

The Executive Meeting

Team members:
Operating executives Supervisors

Nature of Discussion & Purpose:

Strategic, to formulate policies Initiate safety program Plan special activities

Frequency & Duration:

Periodic (every 2 months, quarterly, etc.) 1 to 2 hours or per staff agreement

The Departmental Meeting

Team members:
Department head Department team players/supervisors

Discussion Nature & Purpose:

Semi-strategic to tactical To discuss special problems Plan campaigns Analyze accidents

Frequency & Duration:

Monthly One (1) hour

The Mass Meeting

Team members:
Top executive and all staff All employees, including families

Discussion Nature & Purpose:

Festive & per occasions program Special launching of contest, safety record celebration, presentation of awards, change of company policy, etc.

Frequency & Duration:

Occasional Half day to whole day affair

Small Group Meeting

Team members:
Team leader (manager, supervisor, foreman) All team members doing same or similar work nature or function

Discussion Nature & Purpose:

Tactical, day-to-day items and details Discuss specific safety topics (accident causes, safety problems, tactics, etc.)

Frequency & Duration:

Regular every shift, daily and weekly Between 10 to 30 minutes per session

The Tool Box Meeting (TBM)

Tool box meeting etymology Classification small group meeting Common use construction jobs Nature of discussion tactical Conducted 10 min before work start Intervals depending on job hazards, accident frequency and/or safety problem occurrence; more = more!

Effective Tool Box Meetings

The TBM requires effective skills of communication: Choose only 1 2 topics for discussion Base topic selection on current needs Keep discussion focused on chosen topic Encourage questions and give straight to the point answers to end up in time Vary approach every meeting to maintain workers interest (whats new vs. again?)

SUGGESTED TBM TOPICS

Previous & most recent accident investigation results & conclusion Safety precautions for work to be done during the work period/shift Safety problems recently encountered to emphasize resolution/precautions Special topics announcement of safety contests, awards, records, etc.

REMEMBER
A 10 to 15 minute TBM can go a long way to emphasize safety measures and help improve safety awareness Never take TBM for granted; it is a very good tool both of transparency & sincerity Never assume that workers already know what will be discussed in your TBM Keeping TBMs alive as well as lively is your challenge!

General Contents:
Letter Y of Section 1 of DO#13 Safety committee and their relationships with tool box meetings Maintaining active participation/workers interests in tool box meetings

Section 1 of DO#13
Y) Tool box meeting or gang meeting refers to daily meeting among workers and their respective supervisors for the purpose of instructions, discussion and proper briefing on the planned work, the assessment of past work, the possibility or actual occurrence of accidents at the site, tips and suggestions on how to prevent possible accidents and other related matters.

Tool box meeting

Toolbox Meeting before starting work;
Hold a group meeting with all workers attending.

Explain all directions received at safety meetings and schedule meetings; Explain the nature of the operation and the work plan;

Tool box meeting contd.

Explain the role of each worker (proper work assignment); Confirm the qualification and skill of each worker; Discover safety problems by danger searching activity; Check clothing and protective devices of workers (hang-over, lack of sleep, etc.)

Safety committee and their relationships with tool box meetings

Create a good environment for safety ideas, everyone is more likely to accept them. It would be a good practice to get the people to see how many safe attitudes they can think of.

Maintaining active participation/workers interests in tool box meetings

Let workers take part in the discussions about how accidents can be prevented. Let the worker see how many safe attitudes they can think of. Attitudes for safety grow. New workers are influenced by the behavior of veteran workers and others who they took to as leaders. Implement a Safety Promotion Program. Providing interesting safety topics.

SAFETY TOOL BOX TOPICS

Your Friend the Hard Hat Eye Protection Hand Protection Safety Shoes Hearing Safety Material Handling Safe Lifting Moving Heavy Machinery Lifting with Cranes and Hoist

SAFETY TOOL BOX TOPICS

Fire Safety Unsafe Acts in Construction Welding and Cutting Safety Handling of Compressed Gases Lock-Out for Safety Safe Ladder Usage Flammable Liquids Scaffolding Slips and Falls Noise of the Job Struck-by Accidents

TOOL BOX MEETING WRITTEN EXAMINATIONS

NO. OF LINE ITEMS = 20

WRITTEN EXAM Write T = True or F = False

1. The four (4) types of safety meetings are executive, mass, departmental and small group. 2. The executive meeting is strategic in nature and attended by executive operatives 3. The departmental meeting is intended to discuss special safety problems and analyze accidents 4. The mass meeting is festive in nature, attended by employees and family, and only occasional 5. Small group meetings are tactical in nature and are intended to discuss specific safety matters.

WRITTEN EXAM Write T = True or F = False

6. A tool box meeting is a big group meeting conducted in construction 7. A TBM discusses strategic items 8. A TBM lasts from 30 min to 1 hour 9. A TBM is done after the work shift 10.You may choose same topics all over again for your TBM to ensure every thing is imprinted in workers minds

WRITTEN EXAM Write T = True or F = False

11.To be effective, TBM is to have only 1 to 2 topics per session 12.Topic selection must be based on current needs 13.Discussion must be focused on the chosen topic only 14.You need to encourage questions and answer them straight forward 15.You need to maintain employee interest by variation of approach on every TBM

WRITTEN EXAM Write T = True or F = False

16. TBM topic may be last years accident case 17.You may discuss company strategic safety plans in a TBM 18.You may also discuss special topics such as launching of safety contest in a TBM 19.You need to emphasize resolutions of safety problems in your TBM 20.You can take TBMs for granted because the work is more important!