Professional Documents
Culture Documents
Types of Oral Presentations
Types of Oral Presentations
TEAM BRIEFING
team briefing brings managers together with their teams on a face-to-face basis so that information can be delivered, questions asked and feedback collected. A team briefing system is an excellent way to enable communication upwards, downwards and sideways throughout an organization.
Make sure that you know exactly who you are supposed to include in your briefing.
GUIDELINES FOR MANAGERS WHO ARE RESPONSIBLE FOR DELIVERING A TEAM BRIEF
1.Arranging your team briefing.
1. Timing 1. Priority 2. Size 3. Venue 4. Publicizing your briefings 3. Timing
2.The Agenda
2. Sequence
5. Anticipating Questions
GUIDELINES FOR MANAGERS WHO ARE RESPONSIBLE FOR DELIVERING A TEAM BRIEF
4. Presenting the Brief How a typical briefing looks like:
The briefer refers to any significant anticipated questions that have not been asked
Make a note of any questions raised which you havent been able to answer Remind the group of the date of the next meeting
GUIDELINES FOR MANAGERS WHO ARE RESPONSIBLE FOR DELIVERING A TEAM BRIEF
In control
Positive
1. Concentrate and listen so that you hear the brief and the questions asked by other people 1. A clear picture of the information you have 2. Make concise notes received 3. Ask questions to clarify the information you have 2. An idea of when you been given can expect to receive 4. If youre expected to more information from deliver a team brief to your own team make sure your manager if they you understand which werent able to answer points are of particular your question there and relevance to your area of work then at the briefing
ORIENT ATION
ORIENTATION
a complimentary 60 90 minute event providing potential audience the opportunity to see what your program offers, take a tour of your facility and to meet the facility staff. HOW TO CONDUCT AN EFFECTIVE ORIENTATION(Jean Barbazette)
1. Take a Long, Hard Look at Your Current Orientation Program. 2. Solicit Feedback from Recent Trainees.
TRAINING SESSION
7. Involve trainees.
8. Repeat questions before answering them.
6. Test frequently.
Encourage trainees to participate by giving them note-taking guides and handouts to follow during the lecture.
Break up the prepared presentation by inviting trainee feedback and telling stories to illustrate points. Whenever possible, combine lectures with other classroom methods such as workshops or role plays to reinforce and illustrate points made in the lecture.
Number handouts for easy reference when going over them with participants.
Wait until the end of the session to pass out handouts that you will not discuss in class to prevent distracting participants during the session.
ACCORDING TO A 2001 STRATEGIC PLANNING WORKSHOP ON HUMAN CAPITAL SPONSORED BY THE NATIONAL INSTITUTE OF ENVIRONMENTAL HEALTH SCIENCES' (NIEHS) WORKER EDUCATION AND TRAINING PROGRAM (WETP), THERE ARE SEVERAL POSSIBLE PROBLEMS THAT CAN LEAD TO EITHER TRAINER BURNOUT AND/OR A LESS-THAN-SUCCESSFUL TRAINING PROGRAM.
How Trainers Develop Burnout They get in a rut by always training the same topic. They get in a rut by always using the same training methods.
Always have a representative from upper management on your training committee to ensure that training is an integral part of your companys present and future plans for success.
Conclusion
Before You Start Know your Topic Know Your Audience Know Your Goals Know Your Limits
ORGANIZE YOUR IDEA Identify the Key Ideas Do not Go into too Many Details Use A Top-Down Approach Structure Your Talk
Motivate the Audience Discuss Earlier/Posterior Work (briefly) Emphasize the Contribution of the Paper Provide a Road-map Preliminaries
Introduce Terminology and Notations or the Setting of the Experiment (but only the absolutely necessary ones)
If Needed, Redefine the Problem more Technically
Speaking
Speak Slowly, Steadily and Loud Find the Right Words Transitions are the Keys Improvisation is Needed Humor is OK but not Recommended Do not be monotonous Make the Audience Participate Maintain Eye Contact Control Your Position Control Your Timing
Technicalities
Either Sketch the proof of an important result or Present some experimental results
Conclusion
Remind the Main Results Explain Your Opinions on the Paper Indicate that Your Talk is Over