Professional Documents
Culture Documents
Office of Independent Education & Parental Choice: Orientation
Office of Independent Education & Parental Choice: Orientation
Orientation
2011 CSP Grant Training
Q&A
WebEx instructions
Tera Teders
Laura Pond
(850) 245-5138
laura.pond@fldoe.org
Heather Harrell
(850) 245-0859 Heather.harrell@fldoe.org
Grant Specialists maintain files for each grant recipient, review and approve grant budgets, and are available to assist charter schools in the following ways:
Provide technical assistance with grant forms and paperwork Track grant timelines and provide notices and reminders
Act as a liaison between the charter school, the Department of Education, and the sponsor
Charter Schools Program Title V, Part B of the ESEA Nonregulatory Guidance, April 2011
http://www2.ed.gov/programs/charter/nonregulatory-guidance.html
Timelines
This is a multi-year project with a maximum program performance period of 36 months and is comprised of 3 budget periods:
Planning and Program Development (max 18 months) Implementation 1 (max 12 months) Implementation 2 (max 12 months)
The three budget periods combined may not exceed 36 months, and the budget periods may not overlap.
Read the 2011 RFP & Your Schools Application
Planning
$25,000
Phase 2
12 months
Implementation 1
$225,000 or $275,000 +
Phase 3
12 months
Implementation 2
$75,000 +
Planning Phase
Planning Phase
12-18 months
School Opening 2011 or 2012 List of Board Members Signed Charter School Contract GEPA (General Education Provisions Act) Budget, Work with your Grant Specialist Attachment K (If Applicable)
Items purchased with these funds must be made within the specified budget period
your budgets (DOE 101s) Award Letter (DOE 200) will be sent to Principal, District and ESP/Management Company via email. Contact your fiscal sponsor (district, state university/college or community college) for the grant funds as soon as you receive your Award Letter.
Fiscal Sponsor
All of this must be done BEFORE your Planning Project Period end date!
1. Itemized expense report. 2. Rough draft of budget reviewed by your Grant Specialist. 3. Documentation of objectives that have been completed (Labeled and sent to your Grant Specialist) Attachment J.
4. Signed DOE 150 and 101s, original signature forms arrive at Grants Management.
CSP Grant Checklist
Program Review
Governance Training for Board Potential Board Member Conflict of Interest (Lease/Rent, School Employee, Personal/Business Interest) GEPA (General Education Provisions Act) Dissemination (Student Recruitment) Lottery (No First Come, First Serve) Application/No Articulation (incoming) Signed Lease Agreement Signed Charter School Contract
CSP Grant Checklist
All Schools
D. Governing Board will adopt policies to ensure school meets federal definition of a charter school
Training Requirements
1. Governance Training
Documentation must be provided before Implementation 1 funds are awarded for new and currently operating schools. Note: Governing board members must receive refresher training at least once every three years in order to retain a position on the charter school board.
Rule 6A-6.0784, F.A.C.
**If you have multiple schools with the same governing board, we will only pay for the training expense once or evenly split between all schools served by that board.
Procurement
Procurement
Federal Procurement Policies: 34 CFR 74.40-74.48 Must perform cost or price analysis by obtaining and documenting at least 3 written bids/quotes for the appropriate purchases Must ensure vendor selected or service purchased is most reasonable and not solely based on price Must justify and document any sole-source.
Allowable Expenditures
Project funds must be used for activities that directly support the accomplishment of the project purpose, priorities, and expected outcomes. All expenditures must be consistent with applicable state and federal laws, regulations, and guidance.
Prohibited Expenditures
Project funds may not be used to supplant existing programs and/or funding and may not be used to benefit Pre-K programs. (Pre-K ESE is
allowable.)
Federal regulations expressly prohibit the acquisition of facilities and construction. Federal regulations do not allow recipients to spend funds for expenditures which were encumbered prior to the effective date of the project award.
When completing the DOE 101s for budget narratives, be specific in Column (3) by including:
Category Use (grades, room, etc.) Description Quantity Price Per Unit
(3) ACCOUNT TITLE AND NARRATIVE Equipment: These items will be used for classroom instruction, grades K-5 (one classroom per grade level). Document Cameras (6 @ $300) Smart boards (6 @ $2,000)
Submit Budgets
Florida Department of Education Office of Grants Management Florida Department of Education 325 W. Gaines Street, Room 332 Tallahassee, Florida 32399-0400 Fax (850) 245-0875
All DOE Forms (150, 101s and 151) should be submitted to the Office of Grants Management.
Make sure you review the budget with your Grant Specialist BEFORE you submit it .
Commingling
Co-located Schools
Separate each schools: Leadership Admissions Marketing Grant Funded Items/Labeling Receipts Signage Physical space
These factors are reviewed during the school monitoring visit.
Lease Example
Forecast: 250 Students Enrollment: Nov. 2009 73 Students 20,000 Square Feet: Over Capacity
Lease Example
Additional Sales Tax Annual cost $353,100; Monthly $29,425 Estimated FEFP $5500/Student x 73 Students = $401,500 or $48,400 Remaining after Lease
Meetings held at times to maximize staff, parent, and community attendance (evenings, Saturdays, videoteleconference)
Sunshine Law
http://www.myflsunshine.com/
CSP News
Implementation Boot Camp June 20 - 24, 2011 ESP and Management Company July 7, 2011 School Monitoring Visits September 20 & 21, 2011 Budget Amendments & Detailed Documents TBA Florida Charter School Conference Training November 14-16, 2011 http://www.charterschoolconference.com/
VIII. Q & A
Questions?