Project Tutorial 1

New Perspectives on Microsoft Project 2007:
Planning a Project
5/17/2014 Presentations Created by: C. Hester -
Microsoft Project 2007 by Bunin
2
In this tutorial you will:
Learn about project goals and
management
Learn project management terminology
Understand the benefits of project
management
Understand how Project 2007 supports
project management
Learn the basic setup of Project 2007
3
Introduction to Project Management
Project Management process of
initiating, planning, executing,
controlling, and closing a project
Project Goal is the desired outcome
Scope refers to all the work involved
with the project
4
Project Management Process Groups
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Initiating
Setting the project goal
Identifying start or finish dates
Identifying the project manager
Identifying project budget and quality
considerations
6
Planning
Entering project information
Identifying project subdivisions and
milestones
Documenting resources
Entering restrictions
Assigning Resources to tasks
7
Project Information Dialog Box
8
Executing
Producing work results
Requesting changes
Recommending improvements
Creating project records, reports, and
presentations
9
Controlling
Updating project
Managing resources and tasks
Meet management timing, resource,
and cost objectives
Changing project
10
Project Management Terminology
Understanding key project
terminology is fundamental to your
success as a project manager.
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Project Management Terminology
Task
Duration
Resources
Project Manager
Scope
Quality
Risk
12
Benefits of Project Management
Better understanding of overall project goals
Better understanding of alignment with business
objectives
More organized and streamlined way to manage a
project
More accurate and reliable project status
information
More efficient use of project resources

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Benefits of Project Management
Better communication
Faster response to conflicting project goals
Greater awareness of project progress
Faster project completion
Lower project costs
Fewer project failures

14
Microsoft Project 2007 Tools
The Gantt and Network Diagram are two
important project management tools within
Project 2007.
A Project Guide is there to help you
navigate through the project management
process.
15
Microsoft Project Tools
Basic Gantt Chart
16
Basic Network Diagram
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Project Guide
18
Getting Started with Project 2007
Getting Around
Default Settings Gantt Chart View
Microsoft Project 2007 Screen
Project Guide
Title Bar
Menu Bar
Toolbars
View Bar
Entry Table and Entry Bar
19
Elements of the Project Window
20
Microsoft Project 2007 Overview
Entering Tasks
Gantt Chart
Timescale
A major scale (the upper scale)
A minor scale (the lower scale)
Closing a project file
Opening an existing project
Exiting Microsoft Project 2007
Saving a project with a new name
21
Task Information Dialog Box
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Timescale
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Understanding Project Views
Chart or Graphic: representation of data
using bars, boxes, lines, and images
Sheet: A spreadsheet-like representation
of data in rows and columns
Form: view of many pieces of information
to focus on the details of one task
24
Microsoft Project Views
Gantt Chart
Calendar View
Network Diagram
Relationship Diagram
Task Schedule
Split Window
25
Calendar View
26
Network Diagram View
27
Relationship Diagram View
28
Task Schedule View
29
Task Form View
30
Split Window View
31
Common Project Views (Task Views)
32
Microsoft Project 2007
Zooming In and Zooming Out
Modifying the Timescale
Printing a View
Getting Help
33
Successful Printing
The key aspects of successful printing:
Zooming to an acceptable magnification level
Print previewing your work
Using the page setup dialog box to make
changes
34
Gantt Chart in Print Preview
35
Page Setup
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Project Management Website Resources
Microsoft Project Assistance www.microsoft.com/project
An excellent reference for learning more about project
management is the Project Management Institute
www.pmi.org
The PMFORUM provides instant access to world-wide
project management information www.pmforum.org
The Association for Project Management United
Kingdom www.apm.org.uk
Projectmanagement.com
www.projectmanagement.com/home
The Project Managers Homepage www.allpm.com

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