REDCap Data Collection System

Gomathi Krishnan, Ph.D

Clinical and Translational Research Informatics Specialist
Stanford Center for Clinical Informatics
REDCap (Research Electronic Data
Capture)
Online data entry into a database using a web interface,
eliminating the need for paper forms.

REDCap project was initiated at Vanderbilt University
(http://project-redcap.org/)

~89 consortium partners, 1540 studies with over 5510 end-
users

Stanford University, a consortium partner

The data is committed and stored to a MySQL database,
placed in a secure IRT server, protected by adequate layers of
firewalls, backed up daily.

Workflow comparison



Current v2.3.2
We are Currently on REDCap v 2.3.2 version
Newer v3.0
1. Offline excel based database
creation or modifications to be
done by SCCI.

2. No scheduling of events
1. Online database, creation or
modifications to be
done by investigator/Staff

2. Scheduling and calendar
features

Release of v3.0 in less than 1 month
Features of RedCap v3.0
Build web-based databases quickly and securely - Create and
design your database rapidly using secure web authentication.
No extra software is required.

Fast and flexible - Conception to production-level database in
less than one day.

Export data to common data analysis packages - Export your
data to Microsoft Excel, SAS, Stata, R, or SPSS for analysis.

Ad Hoc Reporting - Create custom queries for generating
reports to view or download.

Save your data entry forms as a PDF to print - Generate a PDF
version of your data collection forms for printing to collect
data offline.

Features of RedCap..contd

Multi-site access - REDCap databases/surveys can be used by
researchers from multiple sites and institutions.

Advanced features - Mid-study modifications, auto-validation,
branching logic, and calculated fields.

*Scheduling - Utilize a built-in project calendar and
scheduling module for organizing your events and
appointments.

Projects suitable for REDCap

Clinical Research data collected within 2-3 years
Prospective/Retrospective studies

Great replacement for excel

How do you enter a red cap site?

Once your Sunetid is added to a redcap project by a
User


redcap.stanford.edu
Everyone with permission to
use REDCap can see the demo
database.
Your work will appear here
until it is on the final build.
Click here.
Advanced
Features,
Calculations
Watch these to learn how to set it up.
Click to see the
demographics
form.
Text
Date text
Notes
Dropdown lists
Radio buttons
Explore the Excel Tutorial
REDCap 2 uses an Excel spreadsheet to set up
the database (which is built in MySQL).
Version 3 can be set up entirely on the web.
Demographics and
medical information
These are not
mutually exclusive.
So you need many
yes and no variables.
These are
mutually
exclusive so
only one
variable.
This is an extra variable.
This is an extra variable.
last First middle
dob age
racewhite raceblack
country
raceasian
reason
raceother raceeast
racedetail
ishispanic
reasonother
Screen shot of first build
REDCap demo
Filter records: Report Builder

Track User information: Data logging

Add external Data : Data Import

Blinded Multisite Trials: Data Access groups

Online database creation 3.0

Calendaring REDCap 3
REDCap 3 has calendaring but it only works
well for a study with a fixed study calendar.
REDCap Survey
Still in the Pilot Investigative mode !


How do I get access to red cap and start
creating my database?

1. Request for a free consultation at:

clinicalinformatics.stanford.edu/consultation/

2. Name Specific requests

3. Accessing REDCap from Outside Stanford:
https://sussl.stanford.edu/dana-na/auth/url_default/welcome.cgi
Acknowledgements
Todd A Ferris MD, MS
(Associate CIO - IT Services)

Henry J Lowe, MD
(Senior Associate Dean for IRT )

Susan C Weber, PhD
(Director, Informatics Systems Development)

Stanford Center for Clinical Informatics