News from the Publications Office

Norbert Hohn
Publications Office
Eurolib Plenary Meeting, Lisbon, 19-20 May 2011
News about


Virtua OPac
EUBookshop
Cellar
Eurovoc
Metadata Registry (MDR)


News from the cataloguing service

virtua : an off-the-shelf cataloguing tool for OP
Agenda

Project background
Going into production
Challenges and benefits
What next?


virtua : project background
What were we looking for?

An off-the-shelf ILMS cataloguing module and OPAC module
To enable cataloguing to be done in-house

A web OPAC
To allow external users to search and download OP
bibliographical records (replacement for LIBCO)
virtua: project background

25/02/2009 Launch of Call for Tender AO 10021 for an integrated
library management system

13/07/2009 Award of contract to VTLS Europe, S.L. (virtua)

01/09/2009 Kick-off meeting

27/04/2010 Initial projected start date

14/12/2010 Start of production
virtua: project background
What caused the delays?

Requirement to communicate with several proprietary
systems

Complex migration scenario

Two additional projects required in order to go live:
Codes
Punctuation

virtua: codes project
Example notice from virtua with codes

041 0 $a eng $1 EN
044 $c eu
084 $a M11 $2 LU-LuOPE
245 1 0 $a CEMP, the creation of European
management practice : $b final report.
260 $a {LUXB} : $b OPL, $c 2004.
300 $a III, 127 NPAG : $b NFIG, NTAB ; $c A4 $d
BR.
440 $a EUR_SER_C ; $v 20968, $x 1018-5593
504 $a UA_BIB : NPAG 90-97.
540 $a REPRO1.
650 7 $a 003656. $2 EUROVOC

710 2 $a CEU. $b RTD.
773 1 8 $t EUR_SER_C $q 2004, NPER 20968

910 $a GR
920 $a 702
Codes and their translations

M11 = Theme (Social Sciences Research)
{LUXB} = Luxembourg
OPL = Publications Office
NPAG = p.
NFIG = ill.
NTAB = tab.
BR = softcover
UA_BIB = Bibl.
REPRO1 = Reproduction is authorised
provided the source is acknowledged
003656 = Community research policy
CEU = European Commission
RTD = Directorate-General for Research
EUR_SER_C = EUR. EU socio-economic
research
NPER = No
GR = Free
702 = Specialised

virtua: punctuation project
Example notice from virtua with automatically added punctuation

245 1 0 $a CEMP, the creation of European management practice : $b
final report.
260 $a {LUXB} : $b OPL, $c 2004.
300 $a III, 127 NPAG : $b NFIG, NTAB ; $c A4 $d BR.
440 $a EUR_SER_C ; $v 20968, $x 1018-5593
499 $a Project SOE1-CT97-1072
504 $a UA_BIB : NPAG 90-97.

540 $a REPRO1.
650 7 $a 003656. $2 EUROVOC

700 1 $a Engwall, Lars, $e ED.
710 2 $a CEU. $b RTD.
773 1 8 $t EUR_SER_C $q 2004, NPER 20968

virtua: going into production
Migration of >200 000 records from PROCATX (OPs database for
legal and general publications metadata) to virtua

Re-import of these records from virtua to PROCATX
(synchronisation of both systems)

Parallel running with external cataloguing contractor until
18.01.2011
virtua: challenges and benefits
Challenges:
Learning a new system
Creating bibliographical records (as opposed to controlling
them)
Adapting our workflows
Indexation of records using EUROVOC

Benefits:
Reduced time delays for cataloguing publications (3 days
reduced to 24 hours)
Automated validation checks to ensure quality and consistency
Autonomy, enabling rapid intervention in records when
requested
And not least, increased team spirit
virtua: what next?


Opening of OPac to current LIBCO users March 2011
Possibility for users to export notices in MARC, CSV and
Endnote

Deep-linking to EUbookshop of all records held in Virtua
(MARC21 field 856)

Production of prepublication records

Automatic activation of DOIs via an export from virtua
Reduction of delays from moment publication is on EUB to
activation of DOI



OPac - the OP online public access catalogue
Out of the box OPAC of Virtua (Chamo)
http://opac.publications.europa.eu/
Interface does not require a specific login etc. but we dont publicise it and
give the address only to 'approved' users.
Lets users discover materials quickly, using familiar search methods such as
Quick Search and faceted result links.
Refining a search is as easy as picking a facet from a list or typing additional
terms in the search box and letting OPac add them to the original search
string.
Advanced search give users the advantage of applying multiple filters
simultaneously.
Users are able to export references to EU general publications in the format
more specifically designed for the library world (e.g. MARC21) as well as in
EndNote or CSV format.
OPac - the OP online public access catalogue
The tabs of the menu bar
Login For administrators only.
Heading To make searches by author, subject, title, and PUB_ID/workflow (catalogue number).
Cart To store all records selected by user and to export them.
Clear session Resets all searches done during the current session, cleans the cart and returns user to
first page.
Caveat: one peculiarity of the OPac service.

OP uses a system of codes in records (e.g. 260 $a {LUXB} :) in order to
produce each record in the language of the publication catalogued.
Although the facets display the translated values of these codes for the end-
user, the MARC records themselves are displayed on the screen still coded.
However, when adding the records to the cart and then downloading them (by
selecting 'Export records to MARC'), the codes are automatically translated and
you will receive decoded notices in the resulting file (e.g. 260 $a Luxembourg :)
for import into your system.

Feedback
As this is a new service, we welcome any feedback from our users, including
ways in which we can improve it. If you need any further help or would like to
propose any improvements, please contact our team using the following
address:
opoce-procat-prod@publications.europa.eu
Deep-linking to EUbookshop of all records held in Virtua
(MARC21 field 856)
Purpose:
Only records since February 2011 systematically have a deep-link to EUBookshop.
By adding a deep-link to the bibliographical records for General Publications anyone
using these records will automatically be able to redirect their end-users to the
Publication Details page on EUB where the user can order or download the
publication they are looking for, even if the library/information centre displaying the
record does not hold a copy of the publication themselves.

Actions:
Retrospectively adding a deep-link to field 856 in each bibliographical record to all
existing records (250.000). Multiple assignment possible, i.e. in addition to DOI (link
to resolver)
Updating the import workflows into virtua so that all new records are given this deep-
link by default.

Proposed date of putting into production: June 2011
Customers:
Current LIBCO clients
Pilot project with the British Library, which would result in some 50, 000 records being
made available in the UK through a syndication of libraries
Pre-publication records
We foresee to create a preliminary record (prenotice) before
publication is finalised
Might be interesting for Eurolib members to be alerted to new
publications

Automatic activation of DOIs via an export from virtua

Automatic mapping from Marc21 to ONIX for DOI
Reduction of delays from moment publication is on EUB to activation of
DOI

News from the EUBookshop

Metadata added to the publication detail page target audience and Eurovoc descriptors. These terms keywords are browsable.
New "discover" section - a menu through which users can access thematic collections of publications that cannot
be easily retrieved by site search or browsing. The compilation is often informed by frequently searched terms,
such as map or comics
A "just published" section - recently published titles
News from the CELLAR

Common Access to EU Information
To guarantee to the citizen a better access to law and
publications of the European Union;
To encourage and facilitate reuse of content and
metadata by professionals and experts;
To preserve content and metadata and access to
contents and metadata over time.
Vision
To make available at a single place all metadata and
digital content managed by the Publications Office in a
harmonised and standardised way in order:

Common access to EU information
24/7
Production
Citizens/Professionals
O
f
f
i
c
i
a
l

P
u
b
l
i
c
a
t
i
o
n
s

T
e
n
d
e
r
i
n
g

D
o
c
u
m
e
n
t
s

G
e
n
e
r
a
l

P
u
b
l
i
c
a
t
i
o
n
s

C
O
R
D
I
S

Authors
Common access to EU information

EUR-Lex


TED

Dissemination -
Specialized
portals
EU
Bookshop

CORDIS

Present: silos = independent solutions
25/7
Dissemination
Production
Citizens/Professionals
O
f
f
i
c
i
a
l

P
u
b
l
i
c
a
t
i
o
n
s

T
e
n
d
e
r
i
n
g

D
o
c
u
m
e
n
t
s

G
e
n
e
r
a
l

P
u
b
l
i
c
a
t
i
o
n
s

C
O
R
D
I
S

Authors
Common portal
Specialized portals
Future: harmonized architecture = common & shared solutions
Common access to EU information
Common access to EU information
Target architecture
Data flows:
Dissemination layer
Data layer
Definition layer
Tendering
documents
General
publications
External
sources
(Court of
Justice)
CORDIS
Validation
Reference
Publishing
Post-
Production
Production
Archive
Long term
preservation
Official
publications
CELLAR Functional architecture 1/3
Reception, technical validation and storage
of content and metadata.
Common access to EU information
Data flows:
Dissemination layer
Data layer
Definition layer
Tendering
documents
General
publications
External
sources
(Court of
Justice)
CORDIS
Validation
Reference
Publishing
Post-
Production
Production
Archive
Long term
preservation
Official
publications
CELLAR Functional architecture 2/3
Repository models (CCR and CMR),
business rules (for uploading, archiving and
dissemination),
transformation rules, EuroVoc dissemination,
authority tables including translations.
Common access to EU information
Data flows:
Dissemination layer
Data layer
Definition layer
Tendering
documents
General
publications
External
sources
(Court of
Justice)
CORDIS
Validation
Reference
Publishing
Post-
Production
Production
Archive
Long term
preservation
Official
publications
CELLAR Functional architecture 3/3
Access to and provision of content and metadata in the
requested format and/or presentation.
Common access to EU information
Data flows:
Dissemination layer
Data layer
Definition layer
Tendering
documents
General
publications
External
sources
(Court of
Justice)
CORDIS
Validation
Reference
Publishing
Post-
Production
Production
Archive
Long term
preservation
Official
publications
METS
FRBR
METS
CELLAR Based on standards
OAIS
Reference
model
XML
Common access to EU information
Data flows:
Dissemination layer
Data layer
Definition layer
Tendering
documents
General
publications
External
sources
(Court of
Justice)
CORDIS
Validation
Reference
Publishing
Post-
Production
Production
Archive
Long term
preservation
Official
publications
RDF
SKOS
SPARQL
endpoint
CELLAR Web 3.0,
semantic technology
OWL
Complete collection of EU legal documents including
Treaties
Official Journal
Case-law
Preparatory acts
Consolidated acts


General publications

Research reports

Merger taskforce decisions

Digital archive of the EU
Content
CELLAR A service enabler


On-line access Provide on-line access through the Internet portals of the
Publications Office.
Automated access Provide suitable interfaces for access by automated
agents.
External indexing Enable indexing by Internet search engines.
Notification Provide configurable notification services (RSS-feeds).
Downloading Support sporadic and regular downloading of resources
(subscription). Regular downloading should be
configurable.
Strategic formats PDF, in particular PDF/A-1a and PDF/A-1b; XML; TIFF
Specific formats Provide formats, which are not natively available in the
CELLAR (LegisWrite, ONIX notices), i.e. transformation
services.
Deep linking Enable external referencing of resources and guarantee
persistence of links over time.
Common access to EU information
2010/2011 development (ongoing)

2011 data migration and upload (ongoing)

2012 online (planned)
Common access to EU information
CELLAR ROADMAP
News from Eurovoc

EuroVoc Next releases 4.4
Next release in Summer 2011 (EuroVoc 4.4)

Update linked to the new Lisbon Treaty
EC EU
European Community European Union

You can contribute via the website

Permanent URI and ID for thesaurus Terms and concepts
LOD (Linked Open Data)

No deletion for concepts
obsolete (use instead)
deprecated (move as Non Preferred Term of a new concept)




EuroVoc TAE Project - Purpose
TAE = Thesaurus Alignment Environment
Initiative of the Publications Office

Mapping = matching
Create semantic correspondences between concepts of two thesauri

Objective: Map EuroVoc to
ETT - European Vocational Training Thesaurus (Cedefop)
GEMET - General Multilingual Environmental Thesaurus (European Environmental
Agency)
Directory of European Legislation in force (EUR-Lex)
EuroVoc 4.2
Taxonomy EUB

ETT
EuroVoc TAE Project - Approach
Project participants
Mondeca (Paris) Alignement Tools
Inria (Grenoble) Matching algorithms
Office des Publications Reviewer - validator

When?
May 2010 - May 2011

How? Using advanced semantic technologies
An Interface enabling to:
Review matching
Import/export any vocabulary in SKOS (Simple Knowledge
Organization System)/RDF
Import any matching algorithms
Import/export any mapping results

EuroVoc TAE Project Examples for Automated alignements
Types of correspondences generated by algorithms

ExactMatch concept T1 = concept T2
T1 acid rain exact match T2 acid rain
T1=Gemet T2=EuroVoc
BroadMatch - concept T1 has a generic concept in T2
T1 animal genetics broad match T2 genetics

NarrowMatch - concept T1 has a specific concept in T2
T1 mammal narrow match T2 wild mammal

EuroVoc TAE Project Practical use (overview)
Indexing
Detailed and enriched indexing
Automatic indexing and re-indexing
Double annotation

Retrieving - Semantic extension
Integration of results into search engines
Facilitate users researches Did you mean.. ?
Redefinition of the research : Extend or Narrow the search results

Results stored in CELLAR
A unique storage and dissemination platform of the PO to access
European law and publications

SKOS web services and Sparql-end point for accessing and querying
the mapping results
EuroVoc TAE Project Practical use: Help to indexing
Annotation of a document by indexing of a specialized thesaurus
whaling is not represented in EuroVoc
but GEMET contains whaling

Example in EUR-Lex


EuroVoc TAE Project Practical use: Help to indexing
Correspondences (Gemet EuroVoc) proposes in TAE
Whaling exactMatch whale AND hunting regulation
Compound Mapping

EuroVoc TAE Project Practical use: Help to information retrieval
Search engines
Did you mean ?
Automatic query expansion or restriction

Search for Whale

Did you mean ?
Whaling
Restrict the search results towards a more specific
concept in the target thesaurus

Whale or Marine mammal
Expand the search results towards a more generic
concept in the source thesaurus
EuroVoc Future actions
MetaThesaurus Working Group

Main purpose
Set up a specialized, multilingual thesauri network around EuroVoc
Meeting foreseen in June 2011
Advantages
Use the same standards and formats
Delegate the maintenance of specific domains
Share candidates and translations

Participants:
EU Institutions, European agencies
International institutions (FAO, Unesco)
Other multilingual thesauri (EINIRAS)
First approach made during the EuroVoc Conference (Luxembourg,
November 2010)







EuroVoc Refresher of its benefits
Enterprise Content Categorization
Develop from the scratch
Time consuming to build a taxonomy or controlled vocabulary
Use Starter metadata to speed-up the development
Import external metadata, taxonomies or controlled vocabulary
in your ECM system
Avoiding duplicate efforts
Minimize the cost of adding and managing metadata

EuroVoc = a Building block of your ECM application
A high-level controlled vocabulary
Cost benefit : maintained by the Publications Office
Offers different levels of specificity (TAE, thesauri
collaboration network)

EuroVoc within the OP Cellar
In the repository will be stored:
EuroVoc, the thesaurus
The mapping or alignment results

On the Cellar service layer EuroVoc will be implemented as web
services and Sparql-Endpoint for e.g.
Linked Open Data
Crosswalk EuroVoc and Semantic web applications
Dereferencable URI
Examples
Search a term (expression or URI) and retrieves the alignments
Search a term (expression or URI) and retrieves its relations
(Broader Term, Specific Term, Related Terms)
Search a Microthesaurus and retrieves all the terms


EuroVoc Licensing policy
Free of charge (4-Years)
Email: copyright-info@publications.europa.eu
Information in the website under legal notice
Login and Password to download the SKOS or XML
Alert once a new release is available

405 licences (64 for 2010, 64 for 2009)

Types of licence
Indexing
Text mining and extraction, automatic indexing and categorization,
Library Information System, Knowledge Management & ECM
Translation (Albanian)
Academic, project, research
Semantic technologies
Term matching



Eurovoc mappings
Contact
Ms Christine Laaboudi
Christine.Laaboudi@publications.europa.eu

News from the Metadata Registry
What is the Metadata Registry (MDR)?
A central reference point for the registration and maintenance of
metadata definitions and related authority data used by
The interinstitutional systems supporting the decision making
process
The production and dissemination systems of the Publications
Office
A framework for the harmonisation and standardisation of the
metadata used in this context
Documentation
Organisation
Procedures
Provide the reference metadata for reuse and validation purposes
to internal and external clients/client systems in human and
machine-readable format
Metadata Register Scope
Core metadata
Limited set of metadata, which needs to be adopted by every
institution to enable interoperability, in particular in the
context of the decision making process
Common part of the Metadata register
Management on interinstitutional level (IMMC)

Specific metadata
Metadata dedicated to the specific internal needs of each
institution
Out-of-scope for the common part of the Metadata register
Private workspace inside the Metadata register could be
provided to facilitate management by the owner
Metadata Registry Expected benefits
Central reference location for metadata definitions and authority
data
Reference source for consultation/validation purposes
Stimulates reuse of metadata and increase interoperability
Framework for harmonization and standardization
Platform for collaboration and knowledge exchange in metadata
domain on interinstitutional level
Metadata Register - Architecture
Back-end application
Maintenance of metadata definitions and authority data
Access limited to restricted number of expert users
Based on same tool as used for Eurovoc back-end (ITM)
Possibility to create individual workspaces

Registration workflow (JIRA)

Metadata Registry website (front-end)
Browse MDR content (read access)
Detailed information about registered items
Possibility to submit proposal for registration/feedback (e.g. by
Eurolib members)
Metadata Register Workflow overview
Metadata Registry - Organisation (proposal) 1/2
Publications Office level
Management of changes in MDR by Metadata Register Team
(MRT)
Interinstitutional level
Proposals for registration by Interinstitutional Metadata
Maintenance Committee (IMMC) (2 members per institution)
Submission of relevant proposals by MRT to IMMC for approval
Technical support/evaluation by MRT on request
Management of changes in MDR by MRT
Supervision by Interinstitutional Metadata Steering Committee
(IMSC) composed of the supplants of the management board
of the Publications Office


Metadata Registry Organisation 2/2
Common Authority Tables (CAT) April 2011
Common Authority Tables Source
Languages (ISO 639/1, 639/2B|T, 639/3) ISO
Countries (ISO 3166/1-2 and 3, 3166/3) ISO
NTU (incl. NUTS and ISO 3166-2) ISO + UNO + Eurostat
Currencies (ISO 4217) ISO
Corporate Bodies Various
Roles LC + EurLex + Prelex
Places (locations, towns) UN-LOCODE
Resource format (incl. dimensions) ONIX + IANA
Resource type (categories of resources) Internal sources
Target Audience ONIX
Procedures PreLex
Events PreLex
Etc.
stable version in progress to be started
Metadata Registry - Roadmap
Project kick-off: 20/12/2010
Phase 1: Implementation of back-end application (management
of ontology, authority tables, export)
Target date: June 2011
Phase 2: Implementation of front-end application
Target date: August 2011
MDR project contacts
Metadata Registry team:
Holger BAGOLA
Corinne FRAPPART
Madeleine KISS
Martin SCHERBAUM
Willem VAN GEMERT
Contact:
OP-METADATA-REGISTRY@publications.europa.eu
Thank you for your attention!

We appreciate your questions and
suggestions.