10/26/2004 How NOT to manage a project!

(c) A. Scott Dam 2004

1
ASD E&C
Engineers & Consultants
How NOT to Manage a Project!
(Lessons Learned in Project Management)
PMI WDC KX
!"#$%#"&
Presented '()
*+ ,cott Dam- P+.+
*,D ./C and ,P.C
asd0e#c1att+net
!"2$%2$""& How NOT to manage a 3rojec
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O4t5ine
6
Introd4ction
6
Project ai54res
6
Initiation
6
P5anning
6
.7ec4tion
6
Contro55ing
6
C5osing
6
,4mmar(
!"2$%2$""& How NOT to manage a 3rojec
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Introd4ction
6
How man( o9 (o4 :a;e wor<ed on a 3roject t:at
was ne;er com35eted- i+e+- cance55ed-
resc:ed45ed- s:e5;ed- and2or 9orgotten- =>
6
W:(>
6
W:at are (o4 (or (o4r organi?ation) going to do
a'o4t it>
6
We wi55 disc4ss :ow not to manage a 3roject as
5essons 5earned 9or 94t4re 3rojects+
!"2$%2$""& How NOT to manage a 3rojec
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Project ai54res
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@, De3t+ o9 .nerg( 3rojects A B*O /
N*,#NCC re;iews A O.CM 9ormed
6
N*,* Projects
6
Large .ngineering#Constr4ction Projects
6
Commercia5 3rojects
!"2$%2$""& How NOT to manage a 3rojec
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DO. Projects
6
* 9ew e7am35es 9rom B*O re3orts A
-
Coc<( 5ats # !"" 3rojects EF$M eac:G D 9o5d
increases (!HH$)
-
!HI" to !HH% 8! o9 I" major 3rojects terminated 3rior
to com35etion d4e to c:anges in mission-
management 3ro'5ems- cost o;err4ns- and sc:ed45e
s5i33ages
-
Nationa5 Ignition aci5it( A management and o;ersig:t
9ai54res ca4sed major o;err4ns (F!+$J to F$+$J)
6
Nationa5 Cesearc: Co4nci5 A Congressiona5
direction # D (ears o9 re;iews o9 3rojects # major
3roject management im3ro;ements d4e to
management 9ai54res (O.CM 9ormedG directi;es)
!"2$%2$""& How NOT to manage a 3rojec
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N*,* Projects
.99ect o9 CeK4irements
De9inition In;estment on
Program Costs A Werner M+
Br4:5- N*,*
!"2$%2$""& How NOT to manage a 3rojec
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Large .ngineering Projects
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Jig trans3ortation 3rojects A J*CT to ,O)
FDH"M to F!+DJG Joston Jig Dig) FL+LJ to
F!&+%J (B4( ,3an- Ja( Crossings)
6
Dong:ai Jridge- C:ina # F8D"M to F!+$J (@PI)
6
,:e55 C4ssian Oi5 Project A F!"J o;err4n
(Mone()
6
Westc:ester Co4nt( Co4rt:o4se FD!+DM o;er
F!&"M
We' searc: on Boog5e) Project Cost O;err4ns A
&&-!"" :its
!"2$%2$""& How NOT to manage a 3rojec
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Commercia5 Projects
6
IT and a335ication de;e5o3ment 3rojects
o9ten 9ai5 to 'e com35eted on time and
'4dgetG !28 e7ceed '( !""M (Bartner researc:)
6
IT 3rojects goes 9rom F!M to F8M- 'e9ore
'eing cance55ed (,4?anne T:orn'err()
Man( artic5es and cons45tants o99ering :ow
to manage 3rojectsG PMI training A PMP-
etc+
!"2$%2$""& How NOT to manage a 3rojec
t! (c) *+ ,cott Dam $
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Initiation
!"2$%2$""& How NOT to manage a 3rojec
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O4r 3roject was j4st a33ro;ed!
WeNre :a33( now- j4st wait+
!"2$%2$""& How NOT to manage a 3rojec
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,o :ow to we get started wit: o4r
3roject>
>
!"2$%2$""& How NOT to manage a 3rojec
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DonNt worr(- IN;e got it co;ered!
PM
!"2$%2$""& How NOT to manage a 3rojec
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O4m3 in wit: 'ot: 9eet!
O4st start o4t doing t:e
3roject- we donNt need
to 35an a:ead or e;en
<now w:at weNre
tr(ing to accom35is:+
WeN55 <now we 9inis:ed
w:en we get t:ere+
!"2$%2$""& How NOT to manage a 3rojec
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W:at :idden dangers>
!"2$%2$""& How NOT to manage a 3rojec
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O<- so now w:at>
6 ,tarting wit: an @n#ac:ie;a'5e Boa5- an Ine99ecti;e Organi?ation- or a
Project wit:o4t a c5ear mission>
6 Organi?ation / Initiation A we donNt need to 'ot:er do we>
-
Project C:arters A w:( do we need one o9 t:ose>
P Mission A w:( do we want to do t:is 3roject>
P Boa5s A set 4nac:ie;a'5e goa5s # <e( accom35is:ments we can ne;er ma<e an(wa( so
donNt 'ot:er to write down now+
P W:o wi55 do it>
P *4t:orit( to accom35is: mission / goa5s>
-
Project Organi?ations A ;o54nteers wanted # an(one can 'e t:e PM!
P ,trong- wea<- non#e7istent PM / PMO
P Project team A an( one <now w:at t:e(Nre doing> W:( do we need a 3roject contro5s
3erson- canNt t:e PM do it too>
P I donNt need to go to t:at PM training c5ass- do I>
6 O4st start t:e 3roject and donNt te55 an(one w:at weNre doing- t:e( donNt need
to <now+
6 ,:o45d we K4it now>
Q.,
!"2$%2$""& How NOT to manage a 3rojec
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P5anning
!"2$%2$""& How NOT to manage a 3rojec
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,ome times t:e it seems too :ig:
to o;ercome+
!"2$%2$""& How NOT to manage a 3rojec
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DonNt P5an t:e Project
6
DonNt de;e5o3 a rea5istic WJ,- 3roject cost
estimate- or sc:ed45e
6
DonNt doc4ment :ow (o4 wi55 organi?e and
manage t:e 3rojectG donNt de;e5o3 3roject
3roced4res
6
W:atNs a ris< ana5(sis>
6
DonNt 5isten to e73erienced 3eo35e or c:ec< an(
5essons 5earned 9rom ot:er 3rojects
Man( 3rojects 9ai5 d4e to 3oor estimating and
res45ting cost o;err4ns
!"2$%2$""& How NOT to manage a 3rojec
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I9 itNs not one :4rd5e- itNs anot:er
!"2$%2$""& How NOT to manage a 3rojec
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.7ec4tion
!"2$%2$""& How NOT to manage a 3rojec
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Or ,4icide>
6
,o now (o4Nre into t:e 3roject de5i;er( acti;ities- do (o4
<now w:at to do w:enG :ow>
6
Mi5estones> D4e dates> R(o4N;e got to 'e <iddingS
6
How m4c: R:e53S are (o4 getting 9rom Rcor3orate (or t:e
c4stomer)S>
6
W:atNs ris< mitigation>
6
Je s4re not to te55 an(one :ow weNre doing- itNs 43 to
t:em to 9ind o4t 9or t:emse5;es+
Ot:er major ca4ses o9 3roject 9ai54res are 3oor
monitoring o9 3roject acti;ities and 3oor comm4nications
!"2$%2$""& How NOT to manage a 3rojec
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Project managers m4st 3er9orm t:e
rea5 'a5ancing act # cost- sc:ed45e- sco3e!
!"2$%2$""& How NOT to manage a 3rojec
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Kee3 on- (o4N55 get t:ere
!"2$%2$""& How NOT to manage a 3rojec
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Contro55ing
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Project Contro5s>
6
W:at do (o4 mean act4a5s to date>
*n(one :eard o9 JCWP>
6
Qo4 want w:at> O:- t:e stat4s o9 cost /
sc:ed45e against 35an+ ,omeone e5se was
s433osed to 3ro;ide t:at t:e in9ormation+
6
No 3ro'5em 3ro;iding an .TC!
O4st ta<e t:e '4dget and do4'5e it+
!"2$%2$""& How NOT to manage a 3rojec
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O4st gi;e 4s some more time!
!"2$%2$""& How NOT to manage a 3rojec
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C5osing
!"2$%2$""& How NOT to manage a 3rojec
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DonNt Doc4ment ai54res (or
,4ccesses)
6
W:( s:o45d we :e53 o4t t:e ne7t PM or
3roject team>
6
Let t:em 5earn 9or t:emse5;es A itNs more
meaning945 t:at wa(
6
DonNt 3ro;ide 9i5es 9or an(one e5se- i9
an(one wants t:e in9o t:e(N55 :a;e to see
me!
W:at i9 it is me wanting to start a new
3roject>
!"2$%2$""& How NOT to manage a 3rojec
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,4mmar(
6
P5anning- t:en e7ec4tion A itNs :ard to
ac:ie;e t:e 35an i9 (o4 donNt :a;e one+
6
*55 t:e RdonNtsS are RdoNsS
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@se 3ro;en PM 3ractices
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Tai5or (o4r PM 3ractices to (o4r s3eci9ic
3roject
6
Je care945 o9 w:at (o4 3romise
ItNs not di99ic45t '4t reK4ires attention to t:e
detai5s A doing it rig:t wi55 5ead to s4ccess
!"2$%2$""& How NOT to manage a 3rojec
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We com35eted o4r 3roject on time and
'4dget and wit: c4stomer acce3tance!
!"2$%2$""& How NOT to manage a 3rojec
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T4estions / Disc4ssion