Monitoring & Evaluation and

Adjustment (MEA) Strategy

November 5, 2013
NEAP, CALABARSON
WHAT IS THE MEA STRATEGY

an integrated M&E mechanism that
focuses on
regular monitoring of the status of educational
initiatives across levels
making decisions on what adjustments need
to be made for continuous improvement
strategies management, approach
resources financial, physical, personnel
programming- schedule of activities
support needed- policy






Features of MEA System
MEA as an M&E system
insures integration of information from the
schools to the region
follows standard processes and tools
specifies the TOR of implementers of the
system
allows systematic and collaborative collection
and validation of data
provides input for appropriate technical
assistance across levels

MEA as a SYSTEM
STRUCTURE personnel implementing
the system
School ME Team (SMET)
School Head
School M&E Coordinator
IT Teacher
District ME Team (DMET)
PSDS
Principal Central ES
Principal Secondary School
IT Secondary Teacher
MEA as a SYSTEM

District Cluster ME Teams DCMET-(optional)
Division EPS (member of DO M&E Team)
PSDSs
IT Secondary Teacher
Division ME Team -DMET
DO M&E Coordinator (QA Unit Head)
DO Planning Officer
DO SBM Coordinator
DO Statistician
DO IT Staff
MEA as a SYSTEM

Regional ME Team - RMET
Chief QAD
Members of QAD
Internal M&E of functional divisions
Central Office- COMET
Chief OPS
Internal M&E of CO Units
MEA Information Flow
School
District/Division
Region
Central Office
MEA PROCESS PER LEVEL
DATA
GATHERING
DATA
PROCESSING/
ANALYSIS
REPORTING/
VALIDATION
RECOMMEND
ATIONS
MANAGEMENT
RESPONSE
ADJUSTMENT
OF WORK
PLANS
TRIGGER
Standard MEA Process Flow
Trigger that which will initiate the process
Data Gathering by ME Team using M&E tools
Quantitative data Physical and Financial Tracking Form
Qualitative data issues and concerns
Data Processing % of Accom, Utilization,Balance
categorization
MEA Conference
Validation of Reports
Recommendations
Management Response
Adjustment of Work Plans, Annual Improvement
Plan, Education Plan
MEA INFORMATION FLOW
SCHOOL DISTRICT
DISTRICY
CLUSTERS
DIVISION REGION CENTRAL
TRIGGER
SMET Call for
Progress M&E
(Quarterly)
Teacher prepares &
submits quarter report
on accomplishment
and learner
performance
Teachers
Accomplishment
Report (Qtr)
SH prepares &
submits quarter
report on school
performance
School
Accomplishment
Report (Qtr)
Program implementers
prepare & submit quarter
report on program/project
accomplishments
Program/Project
Accomplishment
Report (Qtr)
SMET collects and
analyzes data and
prepares M&E report
Validate report with
stakeholders in SMEA
Validated School M&E
Report
Finalize School
M& E Report and
submit to district
Adjust AIP
Adjusted AIP
School MEA Process Flow
SIP-AIP
School M&E
Report for the
Quarter

Quarter School
M&E Report
IPPD
Competencies
covered
Classroom Mgmt
Learner
performance
Programs and Project
Action Plans
SIP-AIP
School M&E
Report for
the Quarter
Quarter
School M&E
Report
DISRI
CT
SMET
School
Monitoring &
Evaluation
Team
District receives
SME Report
District MET (PSDS, Central School
Principal, 2 SSHs, ICT staff)
consolidates School M&E Reports
Consolidated M&E
Data of Schools
District IMET analyzes
data and prepares M&E
Report
Consolidated
District M&E
Report
District MET validate Reports with
School Heads
Validated
District
M&E
Report
Validated
District
M&E
Report
District M&E
Report
(Quarter)
District M&E
Report (Quarter)
District IMET prepares
District M&E Report
and submit to the
DMET
Consolidated
M&E Data of
Schools
Consolidated
District M&E
Report
District MEA Process
DISTRICT
CLUSTER
Note: If the schools division is
a small division, there
is no need for a district
cluster MEA. Hence,
after doing the District
M&E, District M&E
Reports will be
consolidated by the
DMET.
Cluster receives
DsMEPA Report1
District M&E
Report
DCMET (EPSs assigned to the DC consolidates District M&E
Reports
Consolidated
District Cluster
M&E Reports
DCMET analyzes
data and prepares
M&E Report
District Cluster
M&E Report
DCMET validates District Cluster
M&E Report with PSDSs (DCMEA)
Validated
District
Cluster M&E
Report
DCMET prepare District
Cluster M&E Report and
submit to the DMET District Cluster
M&E Report
(Quarter)
District Cluster
M&E Report
(Quarter)
District
M&E
Report
District
Cluster M&E
Report
Consolidated
District Cluster
M&E Reports
Validated
District
Cluster M&E
Report
District Cluster MEA Process
DIVISIO
N
DMET receives
DsMEA and
DCMEA Reports
DMET
consolidates
District/District
Cluster M&E
Reports
Consolidated
District or District
Cluster M&E
Reports
DMET analyzes data and
prepares field-based Division
M&E Report
Field-based Division
M&E Report
Summary of the Physical
Accomplishments, Issues, Lessons
Learned, and Recommendations of
the DO
Validated
Division
M&E
Report
(Quarter)
Division MEA Process
District
M&E
Reports
District
M&E
Reports
Field-based
Division M&E
Report
Consolidated District
or District Cluster
M&E Reports
Summary of the Physical
Accomplishments, Issues,
Lessons Learned and
Recommendations of the DO
District
Cluster M&E
Reports
District Cluster
M&E Reports
DMET validates Field-based
Division M&E Report and
Summary of Physical
Accomplishments, Issues, Lessons
Learned and Recommendations of
the DO with EPSs, PSDSs, and
section heads of the support units
DMET collects and
summarizes the
physical
accomplishments,
issues, lessons
learned, and
recommendations
of the DO (TA
providers, teams,
units/sections, and
implementers of
programs and
projects)
Action Plans for Programs
and Projects
Physical Output
Matrices
DEDP/AIP
Work Plans of Planning,
Admin, Budget
Work Plans on Curriculum
Implementation
Work Plans of Teams
(T&D, QAA,
Supervisory/TA Plans of
EPS
Validated
Division M&E
Report
(Quarter)
DMET presents
Validated M&E
Report to the
Division
Management
Division
Management
Response to the
Division M&E
Report
Adjusted
DEDP/AIP
and
action/work/
TA plans
Adjusted
DEDP/AIP
and
action/work/
TA plans
Adjust
DEDP/AIP and
action/work/
TA plans
REGION
Region MEA Process Flow
RMET receives
DMEA Reports
RMET
consolidates
Division M&E
Reports
Consolidated
Division M&E
Reports
RMET analyzes data and
prepares field-based Division
M&E Report
Field-based Division
M&E Report
Summary of the Physical
Accomplishments, Issues, Lessons
Learned, and Recommendations of
the RO
Validated
Regional
M&E
Report
(Quarter)
Division
M&E
Reports
Division
M&E
Reports
Field-based
Division M&E
Report
Consolidated
Division M&E
Reports
Summary of the Physical
Accomplishments, Issues,
Lessons Learned and
Recommendations of the RO
RMET validate Field-based Division M&E
Report and Summary of Physical
Accomplishments, Issues, Lessons Learned
and Recommendations of the RO with SDS,
FDs, BFD and Adm Div
RMET
summarizes the
physical
accomplishments
of the DOs,
RFTATs,
Functional
Divisions and
Regional
Coordinators of
programs and
projects)
Action Plans for Programs
and Projects
REDP
Work Plans of Functional
Divisions
Work Plans on BFD
Work Plans of Admin
Validated
Regional M&E
Report
(Quarter)
RMET presents Validated
M&E Report to the
Regional Management
Management
Response to the
Regional M&E
Report
Adjusted
REDP/AIP and
action/work
plans
Adjusted
REDP/AIP and
action/work
plans
Adjust
REDP/AIP
Consolidation and Analysis of
Quantitative Information across
MANAGEMENT LEVELS


PO e-TEMPLATES