COMPREHENSIVE

PowerPoint Tutorial 1

Creating a
Presentation
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Objectives
Open and view an existing PowerPoint
presentation
Switch views and navigate a presentation
View a presentation in Slide Show view
Plan a presentation
Create a presentation using a template
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Objectives
Edit text on slides
Add, move, and delete slides
Promote and demote bulleted text
Check the spelling in a presentation
Use the Research task pane
Create speaker notes
Preview and print slides, handouts, and speaker
notes
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What Is PowerPoint?
PowerPoint is a powerful presentation graphics
program that provides everything you need to
produce an effective presentation in the form of
on-screen slides, a slide presentation on a Web
site, or black-and-white or color overheads
Using PowerPoint, you can prepare each
component of a presentation: individual slides,
speaker notes, an outline, and audience
handouts
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Opening an Existing PowerPoint
Presentation
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Switching Views and
Navigating a Presentation
The PowerPoint window contains features
common to all Windows programs, as well as
features specific to PowerPoint
Slide pane
Notes pane
Slides tab
Thumbnails
Outline tab
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Switching Views and
Navigating a Presentation
At the lower right of the PowerPoint window, on
the status bar to the left of the Zoom slider, are
three buttons you can use to switch views
Normal view
Slide Sorter view
Slide Show view
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Viewing a Presentation
in Slide Show View
Slide Show view is the view you use when you present
an on-screen presentation to an audience
When you click the Slide Show button on the status bar,
the slide show starts beginning with the current slide
When you click the Slide Show button on the View tab
on the Ribbon or press the F5 key, the slide show starts
at the beginning of the presentation
In Slide Show view, you move from one slide to the next
by pressing the Spacebar, clicking the left mouse
button, or pressing the key
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Viewing a Presentation
in Slide Show View
When you prepare a slide show, you can add
special effects to the show:
Slide transitions
Animations
Progressive disclosure
Footer
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Planning a Presentation
Planning a presentation before you create it:
Improves the quality of your presentation
Makes your presentation more effective and enjoyable
Saves you time and effort
As you plan your presentation, you should determine
the following aspects:
Purpose of the presentation
Type of presentation
Audience for the presentation
Audience needs
Location of the presentation
Format
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Using Templates
PowerPoint helps you quickly create effective
presentations by using a template
A PowerPoint file that contains the colors,
background format, font styles, and accent colors for
a presentation
Click the Office Button , and then click New
In the pane on the left side of the New
Presentation dialog box, click New from existing
in the list under Templates
Double-click the template you wish to use
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Using Templates
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Modifying a Presentation
A placeholder is a region of a slide, or a location
in an outline, reserved for inserting text or
graphics
A text box is an object that contains text
An Active text box appears with dashed lines and
sizing handles around the text
Sizing handles are small circles and squares on the
corners and sides of the text box
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Modifying a Presentation
A bulleted list is a list of paragraphs with a special
character to the left of each paragraph
Bulleted item
First-level bullet
Second-level bullet
Subbullet
A numbered list is a list of paragraphs that are
numbered consecutively on the slide
In all your presentations, you should follow the 6 x 6
rule as much as possible: Keep each bulleted item to no
more than six words, and dont include more than six
bulleted items on a slide
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Creating Effective Text Presentations
Think of your text presentation as a visual map of your oral
presentation. Show your organization by using overviews, making
headings larger than subheadings, and including bulleted lists to
highlight key points and numbered steps to show sequences
Follow the 6 6 rule: Use six or fewer items per screen, and use
phrases of six or fewer words. Omit unnecessary articles,
pronouns, and adjectives
Keep phrases parallel. For example, if one bulleted item starts
with a verb, all the other bulleted items should start with a verb.
Or, if one bulleted list is a complete sentence, all the items should
be complete sentences
Make sure your text is appropriate for your purpose and
audience
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Editing Slides
The slide title text is a text box at the top of the
slide that gives the title of the information on
that slide
The slide content is a large box in which you type
a bulleted or numbered list or insert some other
kind of object
You also can enter text using the Outline tab
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Editing Slides
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Deleting Slides
In Normal view, go to the slide you want to
delete so it appears in the slide pane, and then
click the Delete button in the Slides group on the
Home tab
or
Click the desired slide thumbnail in the Slides
tab, click the slide icon in the Outline tab, or in
Slide Sorter view, select the slides you want to
delete, and then press the Delete key
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Adding a New Slide
and Choosing a Layout
A layout is a predetermined way of organizing
the objects on a slide including placeholders for
title text and other objects
When you insert a new slide, it appears after the
current slide, with the default layout, Title and
Content

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Adding a New Slide
and Choosing a Layout
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Promoting, Demoting,
and Moving Outline Text
Working in the Outline tab gives you more
flexibility because you can see the outline of the
entire presentation
To promote an item means to raise the outline
level of that item
To demote an item means to decrease the
outline level
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Promoting, Demoting,
and Moving Outline Text
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Promoting, Demoting,
and Moving Outline Text
You can move outline text by dragging the text in
the Outline tab
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Moving Slides in Slide Sorter View
In Slide Sorter view, PowerPoint displays all the
slides as thumbnails, so that several slides can
appear on the screen at once
On the status bar, click the Slide Sorter button
Dragging and dropping slides in Slide Sorter view
will rearrange them in the presentation
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Moving Slides in Slide Sorter View
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Checking the Spelling in a Presentation
Before you print or present a slide show, you
should always perform a final check of the
spelling of all the slides in your presentation
PowerPoint does two types of spell check:
The regular type is when PowerPoint finds a word
thats not in its dictionary
The other type is called contextual spelling, which
checks the context in which a word is used
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Checking the Spelling in a Presentation
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Using the Research Task Pane
PowerPoint enables you to search online services
or Internet sites for additional help in creating a
presentation
A thesaurus contains a list of words and their
synonyms, antonyms, and other related words
You access the Research task pane by clicking the
Review tab on the Ribbon, and then clicking
either the Research or the Thesaurus button in
the Proofing group
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Using the Research Task Pane
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Creating Speaker Notes
Notes (also called speaker notes) help the speaker
remember what to say when a particular slide appears
during the presentation
They appear in the notes pane below the slide pane in
Normal view
You can also print notes pages with a picture of and
notes about each slide
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Previewing and Printing a Presentation
PowerPoint provides several printing options
Color, grayscale, or pure black and white
Handouts are printouts of the slides themselves;
these can be arranged with several slides printed on
a page
Overhead transparency film
Print Preview allows you to see the slides as they
will appear when they are printed
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Previewing and Printing a Presentation
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Previewing and Printing a Presentation
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