Effective Meetings at Intel

Gregory Leff
MGT589 Strategic Management
09/08/2008

Effective Meetings
o Increase meeting productivity
o Responsibility of all employees
o Understand the type of meeting you are
attending
o Process meeting
o Mission meeting
o One on - One

Six Rules of Effective Agendas

o Essential to effective meeting
o Keep process and mission work separate
o Include estimated time frames
o List all attendees

o Pre-publish (1-5 days ahead)

o Clarify decision making method
o Include expected outcomes

Meeting Roles
o Facilitator drives the meeting
o Timekeeper keeps timeliness of meeting
o Recorder / Scribe document meeting
details
o Gatekeeper controls participation,
encouraging the quiet, and discouraging
those that talk too much

Processes and Tools

o Inclusion activities
o Introductions
o Roll call
o Ground rules

o Brainstorming
o Bin lists
o ARs

Minutes Guidelines
o Sent to meeting participants, stakeholders,
anyone else with a need to know
o Meeting title, date, leader, and attendees
o Summary of issues and decisions
o ARs with owners and due dates
o Next meeting date

Evaluation
o Take time to evaluate the effectiveness of
the meetings

Intel Confidential

BACKUP

Process Meeting
o Regularly scheduled meeting to
o Disseminate information
o Maintain org relationships
o Define roles
o Transmit culture and values

o Make decisions

o Membership
o Staff or division (large groups)

10

Mission Meeting
o Focused on projects or tasks that require
group think in order to
o Solve specific problems
o Create project plans
o Make decisions

o Finalize deliverables

o Membership
o Typically 5-6 people

11

One on One
o Meeting between two employees or
manager and employee where the employee
owns
o Scheduling
o Preparing agenda

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12

Conducting the meeting

Discuss updates and outcomes
Ask for feedback
Take notes