Professional Documents
Culture Documents
Systems Documentation Techniques
Systems Documentation Techniques
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Learning Objectives
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What Is Documentation?
Set of documents and models
Narratives, data flow models, flowcharts
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Entity
Data Flow
Process
Data Store
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Entity
Represents a source of data or input into the system
or
Represents a destination of data or output from the
system
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Data Flows
Movement of data among:
Entities (sources or destinations)
Processes
Data stores
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Process
Represents the transformation of data
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Data Store
Represents data at rest
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Level-0
Purpose: show all major activity steps of a system
Characteristics: processes are labeled 1.0, 2.0, and so on
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Identify transformational
processes
Group transformational
processes
Identify all data stores
Identify all sources and
destinations
Label all DFD elements
Subdivide DFD
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Flowcharts
Use symbols to logically depict transaction processing
and the flow of data through a system.
Using a pictorial representation is easier to understand
and explain versus a detailed narrative.
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Miscellaneous
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Types of Flowcharts
Document
Illustrates the flow of documents through an organization
Useful for analyzing internal control procedures
System
Logical representation of system inputs, processes, and
outputs
Useful in systems analysis and design
Program
Represent the logical sequence of program logic
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Document Flowchart
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System Flowchart
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Program Flowchart
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