Process:

Naviance &
eDocs
Red Bank Catholic High
School Guidance Office
September, 2014

Welcome!

Mr. Mark DeVoe

Melinda Fellingham
Patricia Hendricks
Kelly OKeefe-Howlett
Theodore Jarmusz
Mary Ellin Sweeney
Consultant

Debra Hemschoot
Tina Schwartz
Secretary

- Director of Guidance
- Counselor
- Counselor
- Counselor
- Counselor
- Learning

- Registrar
-Guidance

Agenda
60-75 minutes
Practical information
Changes to the Application Process
5 EASY STEPS

Important Deadlines
Applying for Scholarships
Upcoming Events
Question and Answer (General)

The College Application

Process
Apply

Decide

Hear

Naviance Family
Connection

A comprehensive website that

students and parents can use as a
tool in planning for their future.
Naviance is used for:

College research
Student Data (test scores, GPA etc.)
Prospective Colleges
Scholarships
Scattergrams

The College Application Process

using eDocs
All School Documents will be sent
electronically using eDocs
Common Application Reports
Teacher and Counselor
Recommendations
Transcripts Initial, Mid-year and
Final
School Profile

Overall Expectations
Keep the process in perspective
Work together as a family
Students must take ownership
Discuss finances openly
Start early and meet all deadlines

Expectations for the

Student
5 Easy Steps

Step 1: Apply via The Common

Application

Go to Commonapp.org and set up your account.

Write down your common app username (e-mail)
You MUST establish a Commonapp account in order
to submit your documents electronically.
Add your colleges that you are applying to via
the Common App
Click on assign recommenders (sidebar) and
the FERPA agreement appears. Video link for
Completing FERPA on CommonAPP
https://vimeo.com/73384070
FERPA absolutely has to be signed before you
can go forward.
Login to Naviance and match your CommonApp email to your Naviance account. The e-mail has to be
the same.

Common Application
Link and Tutorials
Common Applicationhttps://
www.commonapp.org/eLearning/Submission.htm
Video link for Completing FERPA on CommonAPP
https://vimeo.com/73384070
Common Application You Tube Tutorialwww.youtube.com/watch?v=M61jkEVwT1g
Common Application Step by Stephttps://
www.commonapp.org/eLearning/Submission.htm

Naviance Family
Connection

Matching Common App

to Naviance

Step 2: Add Prospective Colleges

on Naviance

Update Application Status

Step 3: Teacher
Recommendations
Always allow at least 2 weeks for teachers to
complete their letter.
Please make sure you personally ask the
teacher prior to submitting the official
request.
Click on the College tab, then Colleges Im
Applying To
Scroll down to Teacher Recommendations.
Click add/cancel request
Add new request, click the drop-down list and
choose the teacher from the list, click submit
request.
Your teacher request has to be done prior to
your requesting a transcript.

Step 4: Requesting a
Transcript
You should have already started your application.
Your counselor should have the parent brag sheet
and recommendation questionnaire from you prior
to this step. You should have already asked your
teachers for a recommendation.
Submit a COMPLETED Transcript Request Form
to Mrs. Hemschoot personally. DO NOT LEAVE
THIS FORM IN A COUNSELOR MAILBOX!
Enter Request A Transcript in Naviance.
For a NOVEMBER 1 deadline-request should be
submitted no later than October 15.
For a November 15 deadline-request should be
submitted no later than October 31.

Transcript Release Form

Transcript Request Form

Step 5: Apply
Complete Common Application On line.
Complete Supplements if applicable.
If college does not subscribe to CommonApp,
complete on-line application for that particular
college, but you MUST complete a Common
Application in order to send electronic documents.
Make sure you complete payment screen and
THEN SUBMIT application after payment.
Check for GREEN (on commonapp) box that
appears at the top of the application to ensure
that your application has been submitted.

View Active Application and

Delivery Type

Types of Applications
1
2

3
4
5

1. Question Mark = Student hasnt listed the college in the

Common App website
2. Blank Computer = Accepts EDocs and is not a Common App
school
3. CA in Computer = Accepts EDocs and is a Common App School
4. Stamp
= Paper Copy must be mailed
5. CA with line
= Common App School but student has elected

Updating the Application

Status

Click on Colleges You are Applying To

Under My Applications it will ask you if you have
applied. Click on the question.
Update the information that is requested.

STANDARDIZED TESTS
SATs and Subject Tests have to be
sent directly from CollegeBoard
ACTs should be sent directly from
ACT.
(They are NOT included on
transcript)

Throughout the
Process

Communicate with your counselor

As you hear back from schools, let your
counselor know
Check for emails from the Guidance
Office regularly
Parents can contact the counselor at
any time

Review: 5 Easy Steps

Step 1: Set up a Common Application
Account and complete FERPA waiver on
the Common Application. Enter
CommonApp ID (e-mail) in Naviance.
Step 2: Add Colleges that you are
applying to in Naviance
Step 3: Invite Teacher Recommendations
under Colleges Im Applying to
Step 4: Request a Transcript
Step 5: Apply

Benefits of Naviance
Streamline the process
Everything is live
Everything can be sent at once
Quick to update
Monitor status electronic submission
Eco-friendly

Senior Meetings
Counselors meet with seniors
regarding the process
By end of September Steps 1-3 are
complete.
Review this process with your child
prior to the meeting
Come prepared with questions
Contact your guidance counselor at
any time

Upcoming Events
September:
Individual College Rep Visits throughout the fall
October: Brookdale College Fair October 5, 2014. (see handout)
SAT: October 11th (Registration by September 12 th) offered at RBC
ACT: October 25 th (Registration by September 19th) offered at
RBC
Application Deadline for Early Decision/Early Action for some
schools (October 15th) Many southern schools have early
deadlines.
November:
SAT: November 8th
Application Deadlines for Early Decision/Early Action (November
1st/November 15th)
December:
SAT: December 6th
ACT: December 13th
January:
Financial Aid Evening: January 6, 2015

Scholarships
Scholarships are listed on Naviance
When applying for scholarships transcript
requests should be brought to guidance at least
one week before due date so it can be processed.
You will be notified by e-mail from Scholarship
CoordinatorPat Hendricks when scholarships are available.

Conclusion
Seniors need to visit their counselor
frequently during the application season
Parents should communicate on a regular
basis with their child about this process
The process requires a minimal
amount of time and effort outside of
completing the actual application!
STUDENT NEEDS TO BE INVESTED IN
THE PROCESS!

Scholarships on
Naviance

Scholarship List from

Naviance

Q&A