05 - General Ledger Education - v3

IBM Global Business Services
Oracle
General Ledger Education
May 2007
For IBM Internal Use Only
Copyright IBM Corporation 2007
Learning Objectives
At the end of this module you should be able to:
Describe the new and changed GL Features which include
Audit ability
Improved Processing Efficiency
Enhanced Foreign Currency Processing
Data Security
Others
Discuss the Implementation, Integration,
Upgrade, Global Considerations
Oracle R12 | IBM Internal Use Only | 05_ General
Agenda
General Ledger Overview
General Ledger Demo
Hands-on Practice
Functional Deep Dive Agenda

Detailed Description of Each Feature
Feature and Key Concepts
Demonstration
Implementation Considerations
Integration Considerations
Upgrade Considerations
Global Considerations
Customization and Extensibility Options
New and Changed Features

for Oracle General Ledger R12
Auditability
Accounting and Reporting Sequencing
Journal Line Reconciliation
General Processing Efficiency

Web-based spreadsheet interface
Journal Copy
Streamlined Automatic Posting
Streamlined AutoReversal Criteria Setup
Streamlined Consolidation Mappings
Replacement for Disabled Accounts
New and Changed Features for

Oracle General Ledger R12 (Contd)
Entered Currency Reporting and Analysis
R12 Currency Changes that impact Inquiry,
Reporting, Mass Allocations and Recurring Journals
Data Security
Control Accounts
Prevent Reversal of Journals with Frozen Sources
Prevent Reversal of Un-posted Journals
Others
Enhanced Inter-company
Inter-company Balancing Support for Encumbrances
Enhanced Tax Solution
Accounting Sequencing
and Reporting Sequencing
May 2007
and Reporting Sequencing Deep Dive Agenda
Demonstration

Sequence GL journals when posted in GL
Validate Sequence (Select Which Sequence to Use)
- By Journal Effective Date
Assign Sequence (Sort)
- By Journal Effective Date
Replaces Global Accounting Engine (AX) legal sequencing

Reporting Sequencing
Sequence GL Journals when you close a GL Period
Validate Sequence (Select Which Sequence to Use)
- By Journal Effective Date or Reference Date (Libro Giornale)
Assign Sequence (Sort)
- By Journal Effective Date or Posting Date
When period is re-opened,
the sequences are removed to ensure gapless sequence
For Reporting Sequencing, if you assign specific BSV, you can indicate which
BSVs are categorized as fiscal. When GL period is closed, only fiscal journal
entries are sequenced.
Reporting Sequencing requires Business Events, Period Close and Period
Reopen, to be enabled
Replaces Global Accounting Engine (AX) Libro Giornale (Italian Journal Book)
feature
10

Assign mutually exclusive sequences based on:
Ledgers or Reporting Currencies
Journal Sources or Journal Categories
Balance types (actual, budget, encumbrance)
Assigned
during
posting
Assigned
during
period close
Demonstration
12
Demonstration
Accounting Setup Manager: Assign Accounting Sequencing to Ledger
Post Journals: Accounting Sequence Number assigned
Close GL Period: Reporting Sequence Number assigned
13
Demonstration
14
Accounting/Reporting Sequence Numbers are not copied to Reporting
Currencies (RC). Sequencing for RC has to be set up independently.
Restart the sequence numbers (e.g., when a new fiscal year starts) by
specifying sequence versions with different effective dates
The same sequence can be shared within the same ledger for
Accounting Sequencing:
SLA journals at Accounting and GL journals at Posting
Reporting Sequencing:
Both SLA journals and GL journals at Period Close
If you choose to share sequences in SLA and GL, use Exceptions to exclude the
GL journal entries imported from SLA
15
Demonstration
16
Both SLA journals and GL journals can use accounting and reporting
sequencing
SLA
17
GL
Demonstration
18
If you used the Legal Sequencing feature or Libro Giornale (Italian Journal
Book) feature in Global Accounting Engine (AX) in R11i, the setup will not be
upgraded to accounting/reporting sequence
You need to reimplement sequencing using the accounting/reporting
sequencing feature.
19
Journal Line
Reconciliation
May 2007
Journal Line Reconciliation Deep Dive Agenda

Demonstration
21

Reconcile journal lines that should net to zero,
such as suspense accounts, or payroll and tax payable accounts
Reconcile manually
any combination of journals lines that net to zero
Reconcile automatically for journal lines that net to zero and

matching account combination and reference
matching balancing segment and reference
matching balancing segment, natural account and blank reference, or
matching balancing segment, natural account, and reference.
Run the automatic reconciliation program

to get preliminary report on the lines that will be reconciled
22
Enter
Reconciliation Reference
23

Demonstration
24
Demonstration Journal Line

Reconciliation
Setup reconciliation
Enter reconciliation reference
Perform manual reconciliation
Perform automatic reconciliation
25

Demonstration
26
The following journal lines cannot be reconciled:
Budget
Encumbrance
Average
Move/Merge generated
27

Demonstration
28
If you used GL Entry Reconciliation feature within Oracle Financials
Common Country Features, you need to run Upgrade Journal Lines
for Reconciliation to populate historical data
29

Demonstration
30
Formerly known as the GL Entry Reconciliation feature within Oracle
Financials Common Country Features
No country-specific localizations are needed; journal reconciliation is
now included in the base General Ledger product
31
Web-based Spreadsheet
Interface
May 2007
Web-based Spreadsheet Interface Deep Dive Agenda

33
Journal and Budget Wizard

Journal Wizard
Previously called Web-ADI Journal Integrator
Create actual, budget, or encumbrance
journals from a web-based spreadsheet interface
Import data from text files to create journals
Budget Wizard
Replaces Budget Wizard in Client-Server ADI
Compare budget amounts and actual amounts in Excel
Create Graphs
Add Budget Notes to add descriptions
Launch both directly from the GL menu!

34

35

36
Spreadsheet Wizards
Set GL: Default Desktop Viewer before using Wizards
To use the Wizards, you have to enable macro in Excel and select the option
to trust Visual Basic Project in Excel 2003
Set profile ADI: Use Function Security to yes to implement function security;
the responsibility needs to have access to one of these functions to upload:
Journal Wizard Functions
Budget Wizard Functions
Enter Journals
Enter Budget Amount
Enter Encumbrance
Budget Upload
Enter Budget Journals

Import Journals
37
Journal Wizard
Journal Import fails if it finds data in the GL interface for the same source
and group ID, but for a different COA
To ensure successful import, use unique group IDs
Automatically create Group IDs by using GLDI: Create Group ID
profile option
You can use Journal Wizard to migrate data from legacy systems or
sources that can produce delimited files by importing data from text files
38

39
Integration with Web ADI
Web ADI Team owns the generic Web ADI features
GL Team owns Journal Wizard and Budget Wizard solution
40

Feature and Key Concept
41

Customize layout from Desktop Integration responsibility
Customize mapping for Journal Wizard from Desktop Integration responsibility
For Budget Wizard, the mapping and content are seeded and cannot be
modified
42
Lessons Learned from Field Testing

Existing Bugs for Budget Wizard
Cannot modify layout to include graph options
Workaround: Create graph after the document is created
Budget Wizard does not validate the following (Budget Upload will):
Data Access Set
Definition Access Set
BSV Assignments
43
Journal Copy
May 2007
Journal Copy Deep Dive Agenda

45
Journal Copy
Copy an existing journal batch to create a new journal batch with the
same journals and journal lines.
46
Journal Copy
You can only copy actual journal batches, not budgets or encumbrances
The copied batches will have the journal source Manual
The journal lines generated by tax, tax codes and other tax information will not
be copied into the new batch
Copied foreign currency journals may display different accounted amounts
from the original journal based on the conversion rate for the specified
effective date. All of the journals in the batch will be copied
47
Journal Copy Deep Dive Agenda

48
If copying batches that contain reporting currency journals, be sure to delete
the reporting currency journals before posting the copied batch
This will prevent double counting the reporting currency journal when Posting
automatically replicates the journal to the reporting currency
49
Streamlined Processes
AutoReversal Criteria
AutoPost Criteria
Consolidation Mapping
Streamlined Processes Deep Dive Agenda

51
Streamlined AutoReversal Criteria
Reversal Criteria Sets can be shared across any ledger.
Assign Journal Reversal Criteria Set to the ledger in Accounting Setup Manager
52
Streamlined Automatic Posting
AutoPost Criteria Sets can be shared across ledgers and used to automatically to
post journals across multiple ledgers simultaneously.
53
Streamlined Consolidation Mapping
Define mapping rules between COA
Use for Consolidations and for SL mapping
54
Release 11i
Reversal
Criteria Set
Within a Set of Books
Across Ledgers
AutoPost
Within a Set of Books
Across Ledgers
Consolidation
Mapping
55
Release 12
Between two SOBs

Between two COA
Used by consolidation Used by Consolidation
& PL to SL Mapping
Stream Lined Processes Deep Dive Agenda

56
Reversal Criteria Set
If no AutoReversal Criteria Set specified, then the defaults for each
category will be used
AutoPost
Requires write access to all ledgers specified in the AutoPost criteria set.
Otherwise, the batch will not be posted
If a batch contains data from multiple ledgers, then it can only be posted if
the AutoPost Criteria Sets include all of the ledgers or a ledger set that
include all of the ledgers.
57
Chart of Accounts (COA) Mapping
If you are using Balance Level or Journal Level Secondary Ledgers that share the
same COA as the Primary Ledger, you can assign a COA mapping to have more
summarized information in the Secondary Ledger
If you are using Secondary Ledgers with a different Chart of Accounts, a COA
Mapping is required to complete the Primary to Secondary Ledger Mapping setup
step in ASM
Source COA
58
Target COA
Co
Copy Value
Co
Dept
Use Rollup Rules
Dept
Acct
Copy Value
Acct
Stream Lined Processes Deep Dive Agenda

59
Journal Reversal
Journal Reversal Criteria Set for every Set of Books (SOB) in R11i is upgraded and
named according to the Ledger Name
AutoPost
AutoPost criteria set in R11i is upgraded and the ledger fields are populated with
the SOB it was created for
Chart of Accounts Mapping

Consolidation definition in R11i is upgraded in two parts:
Consolidation Definition: Upgraded with the source and target ledger
assigned
Chart of Accounts Mapping: Upgraded with the same name and assigned to
the Consolidation Definition
60
Replacement for
Disabled Accounts
May 2007
Replacement for Disabled Accounts Deep Dive Agenda

62

Alternate accounts
Used to replace accounts during Journal Import if accounts are disabled/end-dated
Alternate accounts will not be used for accounts that have posting or budgeting
disabled
Journal Import writes the original account in the journal line description if it uses
the alternate account
Alternate accounts are only used by Import, not Posting
Alternate accounts are used in preference to importing errors to suspense account
If no alternate account is available and error to suspense account is enabled
during Journal Import, suspense account will be used
Reconciliation is based on the setup for the alternate account, not the original
account
63
64
Replacement for Disabled Accounts Deep Dive Agenda

65
Enter alternate accounts at any time it will only take effect when the
accounts are disabled/end-dated
Ensure that the alternate account is NOT disabled/end-dated, otherwise
import will fail even IF the alternate account has a valid alternate account
66
Enhanced Foreign
Currency Processing
May 2007
Enhanced Foreign Currency Processing Deep Dive Agenda

68
Entered Currency Reporting and Analysis

Entered Ledger Currency
Track balances for amounts entered in the ledger currency separately from
amounts converted to the ledger currency
Ledger Currency: USD
Entered USD
R12
Acct
Currency
Cash
GBP
Cash
USD
Journal 1 500 GBP (1,200 USD)

Journal 2 1,000 USD
Entered
Debit
500
1,000
Total USD
Total (USD)
Credit
Debit
1,200
2,200
Credit
R11i
Converted Ledger Currency Balances

Now supported for QTD and PJTD balances, not just PTD and YTD balances
69
Inquire on Entered Currencies

Select Currency Type Entered and Entered Currency
Side Note:
Not supported in AAD, only in
Account Inquiry:
Budget vs. Actual and Variance
Drilldown from parent ledger to
subsidiary ledger (consolidation)
Drilldown from secondary Ledger to
Primary Ledger
Drilldown from Reporting Currency
(Journal or sub-ledger level) to
Primary Ledger
70
Standard Reporting on Entered Currencies

Select Currency Type Entered and Entered Currency
71
FSG Reporting on Entered Currencies

Specify Control Values and select Currency Type Entered and Entered
Currency
72
Using Entered Currencies for Automated Journals
Recurring
Journals
MassAllocatio
ns
73
Enhanced Foreign Currency Processing Deep Dive Agenda

74
To take advantage of this feature, perform the following steps after upgrading
from R11i:
Run the Generate Upgrade for Balances Entered in Ledger Currency
program to upgrade historical balances
The program will upgrade the balances for all ledgers in the system
Use entered ledger currency balances in processing, inquiry, and
reporting
75
R12 Changes to
Currency
May 2007
R12 Changes to Currency Deep Dive Agenda

77
R12 Changes to Currency
Three New Currency Fields

1. Ledger Currency
Acts as a filter for Ledger Sets to select the ledgers that match the Ledger Currency
specified
2. Currency Type (Entered, Total, or Statistical)
Entered requires selecting an Entered Currency
STAT currency is now a Currency Type Statistical
Total means you want to grab total converted balances, such as foreign entered
balances converted to the ledger currency
Total for a Balance level RC means translated balances
FSG also has Converted Currency Type
3. Entered Currency
78
Required if Currency Type Entered selected
R12 Changes to Currency Example

Operations Ledger Set
Ledger or RC Name
79
Ledger Currency
Vision Operations
USD
Vision Ops (EUR)

Journal level RC
EUR
Vision Ops (JPY)

Balance level RC
JPY

Vision Operations
Primary USD
Ledger Set Query Example

Ledger Set
Ledger
Currency
USD
Operations Set
Currency
Type
Total
Vision Ops (EUR)

JE Level RC
Entered
Currency
N/A
All
Total
N/A
JPY
Total
N/A
EUR
Entered
JPY
All
Entered
JPY
All
Statistical
STAT
Vision Ops (JPY)

Balance Level RC
Query Results
Total balance for
Vision Operations
Total balance for all
Ledgers/RCs
(incl. translated balances)
Translated balance for
Vision Ops (JPY)
JPY Entered Currency
balance for Vision Ops
(EUR)
balance for all
Ledgers/RCs
STAT balance for all
except Vision Ops (JPY)
Vision Operations
Primary USD
Single Ledger Query Example
Vision Ops (EUR)

JE Level RC
Ledger
Ledger
Currency
Currency
Type
Vision Operations
USD
Total
N/A
Vision Ops (EUR)
EUR
Entered
JPY
Vision Ops (JPY)

(Balance level RC)
JPY
Total
N/A
Translated balance for

Vision Ops (JPY)
Entered
CAD
Statistical
STAT
Looks to the primary ledger,

Vision Operations, to
retrieve entered currency
or stat balance
Vision Ops (JPY)

(Balance level RC)
81
JPY
Entered
Currency
Vision Ops (JPY)

Balance Level RC
Query Results
Total balance for Vision
Operations
balance for Journal level
RC
Converted Currency Type Example

The following balances exist for a Ledger with Ledger Currency USD:
Acct
R11i:
Foreign
Currency
Entered Only
Entered
Debit
Converted (USD)
Credit
R12:
Credit
Converted too!
Debit
Cash
USD
1,000
Cash
GBP
500
1,200
Cash
JPY
7000
300
Query Criteria and Results:

Currency Type
82
Entered Currency
Converted
JPY
Converted
USD
Query Results
$300 (Retrieves converted ledger
currency Balances that were entered in
JPY)
$1,000 (Same as choosing Entered USD
balances)

83
Financial Statement Generator
FSG Reports will sum balances across ledgers in a ledger set (Online
Inquiry will not)
If you specify a ledger/ledger set in the Account Assignments, use the
same low and high ledger value; Range of ledgers is not supported
Statistical currency cannot be specified at run-time because the ledger
currency is used to filter ledgers
Statistical currency should be specified as Control Values
Specify currency type Converted in the Control Values section
No report results if you specify a balance level RC with the
Converted Currency Type
84
Financial Statement Generator
Upgraded FSG Report Definition for statistical balances in R11i need to be
updated
STAT currency has to be specified using control values at the row-level or columnlevel
Specify STAT as
Control Value
85
Changes to Period End and Average Rates

Translation and Revaluation
Period end and average rates upgrade to Daily Rates as follows:
Period end rates = Period End <ledger id>
Period average rates = Period Average <ledger id>
Period Average <Ledger ID>

Period End <Ledger ID>
86

87
Translation
If you performed translation in 11i, the translated currency upgrades to a balance level
reporting currency
The source ledger from which you ran translation will be upgraded to a ledger with daily
rate types assigned that represent period end and period average rates
Define Currency
Translation Options in
Ledger Options
88
Revaluation
Revaluation definitions that used period rates in R11i are upgraded
with the corresponding daily rates in R12
89
Recurring Journals
Enhancements
May 2007
Recurring Journal Enhancements Deep Dive Agenda

91
Recurring Journals
Foreign Currency Recurring Journals
Create foreign currency recurring journal
Cannot create foreign currency budget formulas
Other Enhancements to Recurring Journals
Recurring batch can contain journals from multiple ledgers
Budget formula as can only use single ledger batch types
Of course, Data Access Set and Definition Access
Set security enforced
92
Recurring Journals
R11i
R12
Single or Multiple
Ledgers
Any Currency
Recurring Journal Enhancements Deep Dive Agenda

94
Recurring Journals upgraded as single ledger Recurring Batch Type
95
Data Security
Control Accounts
Prevent Reversal of Frozen
Journal Sources
Prevent Reversal of Unposted Journals
Data Security Deep Dive Agenda

97
Control Accounts
Qualify accounts and entire account
combinations to be Third Party Control Accounts to:
Restrict its use by sub-ledgers (not just AP and AR as in 11i)
Prevent manual journal entry to control accounts
Prevent modifying journal entries that contain control accounts, even if the journal
entry is from a sub-ledger source
Benefit
98
Balances in sync between sub-ledgers and

GL
Easier Reconciliation
Control Accounts
Qualifying Accounts to be Third Party Control Accounts
Specify
Customer
Supplier or
Yes
99
Data Security Deep Dive Agenda

100
Control Accounts
Validation performed by SLA; No validation by Journal Import
Segment Value Inheritance program will propagate changes to Third
Party Control Account qualifier to account combinations
This qualifier may already exist for some R11i customers
101
Journal Reversal Enhancements

Description and Benefits
Description
102
Benefits
Prevent Reversal of Journals with

Frozen Sources
Consistency enforced between subledger and GL account balance
Prevent Reversal of Unposted

Journals
Improved data integrity

All reversals can be tied back to the
originating journal
Other Journal
Enhancements
Enhanced Inter-company
Inter-company Balancing Support
for Encumbrances
Enhanced Tax Solution
Other Journal Enhancements Dive Agenda

104
Enhanced Inter-company and Intracompany Balancing

Advanced Global Inter-company System (AGIS)
Global Inter-company System (GIS) replaced by AGIS, a separate product with
many enhancements
Balancing Rules
R11i Inter-company Balancing replaced by Intracompany Balancing Rules
Used across sub-ledger Accounting and General Ledger to balance journals
within a legal entity or ledger
Inter-company Accounts
Used across sub-ledger Accounting and General Ledger to balance cross
legal-entity journals
Inter-company balancing support for encumbrance journal
105
Other Journal Enhancements Dive Agenda

106
Enhanced Inter-company and Intracompany Balancing
Data Access Set Security
The lines generated for intercompany balancing may include BSVs or
MSVs that are not included in your Data AccessSet
If this occurs, you will not be able to view the generated lines.
First review the intercompany balancing rules to determine their set
up. Then review your Data Access Set to determine if it must be
updated to obtain view access to the generated lines.
107
Enhanced Tax
Input and Output

Tax Codes are obsolete
Input and Output Tax Codes have been
merged into Tax Options
Tax Options now
owned by E-Business Tax
No changes from
a Journal Entry perspective
108
Bye, bye!
Enhanced Tax
Enable Tax for a ledger using the Ledger Options page in Accounting Setup
Manager
109
Enhanced Tax Implementation Considerations

Enhanced Tax
The operating unit assigned to the MO: Operating Unit profile option controls the
Tax Codes list of values
Looks at
MO: Operating Unit
profile option
110
Oracle General Ledger Exercises 1-12: Set up
Exercise objectives
Practice using the new R12
features in General Ledger
Structure
Work Individually
Deliverables
Complete Exercises 1-12
(see handout for detailed
instructions)
Process/timing
30 minutes
111
Oracle General Ledger Exercises: Debrief

List questions for a facilitated
discussion:
What happened?
What did you learn?
How can it be applied?
112
Summary
At the end of this module you should be able to:
Describe the new and changed GL Features which include:
Audit ability
Improved Processing Efficiency
Data Security
Others
Discuss the Implementation, Integration, Upgrade,

113
Questions and Discussions
114

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IBM Global Business Services

For IBM Internal Use Only

Copyright IBM Corporation 2007

IBM Global Business Services

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Functional Deep Dive Agenda

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

New and Changed Features

General Processing Efficiency

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

New and Changed Features for

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

For IBM Internal Use Only

Copyright IBM Corporation 2007

IBM Global Business Services

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Accounting and Reporting Sequencing

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Accounting and Reporting Sequencing

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Accounting and Reporting Sequencing

IBM Global Business Services

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007

IBM Global Business Services

Oracle R12 | IBM Internal Use Only | 05_ General

Copyright IBM Corporation 2007