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EDU26CCY
EDU26CCY
EDU26CCY
Objectives
After completing this module, you should be able to do
the following:
Describe the elements required to create a set of
books within Oracle General Ledger
Identify key implementation issues involved when
creating a set of books in Oracle General Ledger
Identify the attributes, options and settings
required to define the Accounting Flexfield
Define an accounting calendar
Enable predefined currencies
Create a set of books in Oracle General Ledger
Utilize the Applications Desktop Integrator (ADI)
Account Hierarchy Editor to view and maintain
Accounting Flexfield values
Copyright Oracle Corporation, 2003. All rights reserved.
Agenda
Create
a chart
of accounts
Define
accounting
calendar
Enable
functional
currency
Required with
Defaults
Chart of
accounts
Account
combinations
Calendar
Currencies
Optional
Conversion Rate
Types
Define transaction
calendar
Rates
Sets of books
Companies
Divisions
Accounting Calendar
You create a calendar to define an accounting year and
the periods it contains.
Unlimited Currencies
Value sets
Segment values
Security rules
Cross-validation rules
Accounting calendar Periods
Period Types
Currencies
Daily Rates
Rate Types
Journal
Categories
Sources
Agenda
Chart of Accounts
Your chart of accounts is a list of Accounting
Flexfields you create to identify general ledger
accounts
This flexible structure is made up of subfields or
segments
Each segment has a name and a set of values
Company
Division
Department
Account
Project
XXX
XXXX
XXXX
XXX
Region
XX
Project
XXXX
Company
Region
Cost Center
Project
Consolidating
segments
(HQ control)
Nonconsolidating
segments
(Local control)
Copyright Oracle Corporation, 2003. All rights reserved.
European
Division
Region parent
Western
Region
Child level
Company
Cost
Center
Account
Using Independent
and Dependent Segments
Independent Segment
Segment that has meaning
on its own without
depending on other
segment values
Example
Company: 01
Dependent Segment
Segment that is linked to
an independent segment
Example
Account:
1100
Subaccount:
001
Desc: Cash-Citibank
Account:
2200
Subaccount:
001
Desc: Debt-B of A
Designing Size
and Numbering Systems
Decide whether to allow alphabetical characters in
the Accounting Flexfield
Decide on the size of the Accounting Flexfield
segments
Design the coding scheme for your Accounting
Flexfield values
Value_set 2
Format:
Char
Value_set 3
Format:
Char
Value_set 1
Format:
Char
Max size: 2
Max size: 3
Max size: 4
Max size:2
Validation:
Independent
Validation:
Independent
Validation
Independent
Validation:
Independent
Balancing
Cost Center
Natural
Account
Intercompany
The same value set can be used more than once in the
same Accounting Flexfield structure.
Copyright Oracle Corporation, 2003. All rights reserved.
Value_set 2
Format:
Char
Value_set 3
Format:
Char
Value_set 1
Format:
Char
Max size: 2
Max size: 3
Max size: 4
Max size:2
Validation:
Independent
Validation:
Independent
Validation
Independent
Validation:
Independent
Balancing
Cost Center
Intercompany
01
02
03
100
101
999
Natural
Account
TSAL
1000
9999
01
02
03
Enabled
Date From and To
Copyright Oracle Corporation, 2003. All rights reserved.
Segment Qualifiers
Account Type
Yes or No
Posting Allowed
Yes or No
Control Account
Reconciliation Flag
Defining Hierarchies
Define parent/child relationships, including multilevel
hierarchies, to facilitate reporting and analysis.
Top-level
parent
Secondlevel
parents
Children
Western Region
California
East
CA
West
CA
Nevada
East
NV
West
NV
Oregon
East
OR
West
OR
Account Hierarchies
You can set up a variety of flexible parent/child
account hierarchies to match your organizational
needs.
Smart
Computers, Inc.
CPUs
Disk
drives
Smart
Computers, Inc.
Printers
New
York
Paris
Chicago
New
Account Hierarchy ManagerSecurity
The Account Hierarchy Manager has security rules that
enable you to control:
Read only or read/write access
Access to hierarchies, segment values, and charts
of accounts
Agenda
Period Type
Periods
Month
01/01/2002
to
12/31/2002
Calendar
=
Jan-02 to
Dec-02
Set of books
Dollar
Yen
First
period
Second
period
(First
Transaction
Period)
Never
Opened
Open
Period
Future
Enterable
Permanently
Closed Period
Closed
Period
Calendar Auditing
Checks calendar
definitions
Checks date
gaps
Checks
overlapping
periods
Agenda
Enabling Currencies
You must enable a currency before you can enter
transactions or record balances in that currency.
Enabled
Canadian Dollar
Agenda
Many to many
relationship
Responsibility
AR Clerk
AP Manager
GL Supervisor
1 to 1
relationship
at a time
GL Set of Books
Chart of Accounts
Calendar
Currency
Intercompany Segment
Intercompany
Segment
Co
CC
Acct
Intercompany
01
200
6300
03
GL automatically
copies the trading
partner to
this segment
Agenda
Posting
Budgeting
Enabled
Inherited
Posting
Budgeting
Not Inherited
Preserve
accounts
Enabled
Posting
01-200-111011
Budgeting
01-100-111011
Troubleshooting
Segment Value Inheritance
Account Segment
Include:
0000 to 9999
Exclude:
1000 to 3999
Available:
Unavailable:
0000 to 0999
4000 to 9999
1000 to 3999
Region:
100 New York
400 Tokyo
Account:
4100 Sales
7550 Travel
Valid
01 100 4100
Invalid
01 400 4100
=
=
=
Account
Combination
01-110-000-1110-000-0000
- 320 - - - 01- 420 - 4110 - - - -
Agenda
Maintaining
Your
Chart of
Accounts
ADI Account
Hierarchy Editor
Oracle
General
Ledger
GL
Rollup Groups
Install ADI
Access AHE
ADI
AHE
GL AHE:
Saving
Allowed
to Yes
GLDI: AHE
Privileges
to Yes
Save changes
to GL application
New
Remove
Node Properties
Open
Vertical
Zoom In
Save
Column
Zoom Out
Horizontal
Help
3110
3111
3150
3115
3160
3200
3220
3250
3300
3310
3311
3350
3115
400
402
406
500
510
410
520
530
Applications
Desktop Integrator
General
Ledger
Summary
In this lesson, you should have learned how to:
Describe the elements required to create a set of
books within Oracle General Ledger
Identify key implementation issues involved when
creating a set of books in Oracle General Ledger
Identify the attributes, options and settings
required to define the Accounting Flexfield
Define an accounting calendar
Enable predefined currencies
Create a set of books in Oracle General Ledger
Utilize the Applications Desktop Integrator (ADI)
Account Hierarchy Editor to view and maintain
Accounting Flexfield values
Copyright Oracle Corporation, 2003. All rights reserved.