Prepared by:

Noor Azlinda Zainal Abidin

OVERVIEW
By the end of the lesson, students
should be able to:
-define progress report
-identify parts in progress report
-produce a progress report

DEFINITION
What is a progress report?
-It is a report that you have to write to
inform about the progress you are
making on your work

Who should write a progress report?

student writes to teacher
Employee writes to supervisor/manager

FORMAT
It can be in:

Business letters

Memos

As separate reports with cover letters

or memos
Example given is in the format of a memo
with the progress report inside

WHAT DO YOU NEED IN A

MEMO?
The standard elements
1)To
2)From
3)Subject
4)Title of the project & date
5) Otherwise, standard headings, lists, and
tables are used throughout the rest of
the memo.

WHAT YOU NEED TO WRITE IN A

PROGRESS REPORT?

What progress have you made (what did

you accomplish) during the time period?

What problems have you encountered,

and how will you solve those problems?

Are you on schedule (if not what will you

do to get back on schedule)?

CONTENT OF A PROGRESS
REPORT
1)Introduction
Project description
Project scope
2)Work status
Work completed before this report
Work completed during this time period
present work
Work you need to complete before you finish
the project-future work

CONTENT OF A PROGRESS
REPORT (cont.)
3) Problem(s) encountered
4) Conclusion
Language:
Complete sentences are required using
different types of tenses.

CONTENT OF A PROGRESS
REPORT (cont.)
Language
-Present tense: covers most of the
documents, in particular perfect and
progressive tenses
-future tense-in the future work

CONTENT OF A PROGRESS
REPORT (cont.)
INTRODUCTION
Topic and purpose of the report:
Very briefly explain the project and what this
progress report is for
An overview of what the rest of the memo is all
about
Time period covered: The date from the
commencement of the project to the present
date
A brief description of the project
(Introduction heading doesnt have to be written)

CONTENT OF A PROGRESS
REPORT
Project Description
-provides some discussion of the intended
audience: to whom the project is intended to, or
who will use the product/result of the project, as
well as why it is important for them

Project Scope
-lists the overall tasks related to the project
(delegation of task) then, narrows down to the
task / topic in change (job specification)

CONTENT OF A PROGRESS
REPORT
WORK STATUS

It explained what has been completed,

what is currently working on, what is
planned to do
1) Work completed before this report
-provide a brief summary of what your
previous progress reports contained

CONTENT OF A PROGRESS
REPORT
-briefly explain the work you have
completed before the time period that
this report covers
-for the first progress report, describe the
preparatory work that you have carried
out such as setting up committee
members, delegation of tasks or small
group discussions

CONTENT OF A PROGRESS
REPORT
2) Work completed during this time periodpresent work
-explain what you are doing at presentprovide details
-in some cases, you might even want to
provide some of the important data you
have obtained so far, the cost and time
you have spent, or trial and error you
have gone through

CONTENT OF A PROGRESS
REPORT
3) Work you need to complete before you
finish the project future work
-what is the next step?
-what do you expect to complete the next
step?
-what do you still need to do?
-when do you expect to complete the
project?

CONTENT OF A PROGRESS
REPORT
PROBLEM (S) ENCOUNTERED
-explain any unexpected developments
-explain what you plan to do to correct
these problems
-how do you plan to correct these
problems?

CONTENT OF A PROGRESS
REPORT
CONCLUSION
-state whether the project is on schedule.
If not, why?
-When will you be back on schedule?