Concept of 5S and

Office Management
Aizell A. Bernal
BSBA 3
HRM 1
Ms. L. Placido

Introduction
Introduction
5S is the name of a workplace
5S
is the name of a workplace

organizationmethod
methodthat
that uses
usesaalist
listofof
organization
fiveJapanese
Japanesewords.
words.
five

wastranslated
translated into
intoEnglish
Englishwords
wordsthat
that
ItItwas
allstar
started
tedwith
withletter
letterS.
S.
all
The list describes how to organize a work
The
list describes how to organize a work
spacefor
forefficiency
efficiencyand
andeffectiveness
effectivenessby
by
space
identifyingand
andstoring
storingthe
theitems
itemsused,
used,
identifying
maintaining
the
area
and
items,
and
maintaining the area and items, and
sustainingthe
thenew
neworder.
order.
sustaining

The Origin
Origin of
of 5S
5S
The
5S was developed in Japan. It was first
5S
was developed in Japan. It was first

heardofofas
asone
oneofofthe
thetechniques
techniquesthat
that
heard
enabledwhat
whatwas
wasthen
thentermed
termed'Just
'Justinin
enabled
TimeManufacturing'.
Manufacturing'.
Time
5S was developed byHiroyuki Hirano
5S
was developed byHiroyuki Hirano
withinhis
hisoverall
overallapproach
approachtotoproduction
production
within
systems.
systems.
Hirano provided a structure for
Hirano
provided a structure for
improvementprograms.
programs.He
Hepointed
pointedout
outaa
improvement
seriesofofidentifiable
identifiablesteps,
steps,each
eachbuilding
building
series
onits
itspredecessor.
predecessor.
on

5S
5S

Seiri Sorting
Sorting
Seiri
Out
Out
Helps work area
Helps
work area

tidy,improves
improves
tidy,
searchingand
and
searching
fetching
fetching
efficiency,and
and
efficiency,
generallyclears
clears
generally
muchspace.
space.
much

SeitonSystematic
Systematic
Seiton
Arrangement
Arrangement
There should be
There should be

placefor
for
aaplace
everythingand
and
everything
everything
everything
shouldbe
beininits
its
should
place.The
Theplace
place
place.
foreach
eachitem
item
for
shouldbe
beclearly
clearly
should
indicated.
indicated.

SeisoSpic
Spicand
andSpan
Span
Seiso
Cleanlinessisis
Cleanliness

alsohelpful
helpfulto
to
also
notice
notice
damageson
on
damages
equipment
equipment
such
as
leaks,
such as leaks,
breakageand
and
breakage
misalignment.
misalignment.

Seiketsu -Seiketsu
Standardizing
Standardizing
Once the first
Once
the first

threeSShave
have
three
been
been
implemented,
it
implemented, it
shouldset
setas
asaa
should
standardso
soto
to
standard
keepthese
thesegood
good
keep
practicework
work
practice
area.
area.

Shitsuke SelfSelfShitsuke
discipline
discipline
Finally, to keep
Finally,
to keep

first4S
4Salive,
alive,ititisis
first
necessarytoto
necessary
educatepeople
peopletoto
educate
maintain
standards.
maintain standards.
Bysetting
settingup
upaa
By
formalsystem,
system,with
with
formal
displayofofresults,
results,
display
follow-up,the
thenow
now
follow-up,
complete5S.
5S.
complete

Kaizen
Kaizen
It is a Japanese word
It is a Japanese word
constructed from two
constructed from two
ideographs, the first of
ideographs, the first of
which represents change
which represents change
and the second goodness
and the second goodness
or virtue. Kaizen is
or virtue. Kaizen is
commonly used to
commonly used to
indicate the long-tem
indicate the long-tem
betterment of something
betterment of something
or someone as in the
or someone as in the
phrase Seiketsu or kaizen
phrase Seiketsu or kaizen
suru which means to
suru which means to
better ones life.
better ones life.

Additional 5S

Additional 5S
5S
Additional
Safety
Safety
A sixth phase, "Safety", is
A sixth phase, "Safety", is
sometimes added. There is
sometimes added. There is
debate over whether
debate over whether
including this sixth "S"
including this sixth "S"
promotes safety by stating
promotes safety by stating
this value explicitly, or if a
this value explicitly, or if a
comprehensive safety
comprehensive safety
program is undermined
program is undermined
when it is relegated to a
when it is relegated to a
single item in an efficiencysingle item in an efficiencyfocused business
focused business
methodology.
methodology.

Additional 5S
5S
Additional
Security
Security
A seventh phase, "Security", can
A seventh phase, "Security", can
also be added. To leverage
also be added. To leverage
security as an investment
security as an investment
rather than an expense, the
rather than an expense, the
seventh "S" identifies and
seventh "S" identifies and
addresses risks to key business
addresses risks to key business
categories including fixed
categories including fixed
assets, material, human
assets, material, human
capital, brand equity,
capital, brand equity,
intellectual property,
intellectual property,
information technology,
information technology,
assets-in-transit and the
assets-in-transit and the
extended supply chain.
extended supply chain.

Additional 5S
5S
Additional
Satisfaction
Satisfaction
Aneight
eightphase,
phase,
An
"Satisfaction",can
canbe
be
"Satisfaction",
included.Employee
Employee
included.
Satisfactionand
and
Satisfaction
engagementinin
engagement
continuous
continuous
improvementactivities
activities
improvement
ensuresthe
the
ensures
improvementswill
willbe
be
improvements
sustainedand
andimproved
improved
sustained
upon.
upon.

Benefits of
of 5S
5S
Benefits
System
System
Improved quality
Improved quality
2.
Achieve work standardization
2.
Achieve work standardization
3.
Decreased changeover time
3.
Decreased changeover time
4.
Improved safety
4.
Improved safety
5.
Reduced storage costs
5.
Reduced storage costs
6.
Reduced cycle time
6.
Reduced cycle time
7.
Reduced machine down time
7.
Reduced machine down time
8.
Boost employee morale as well as work environment
8.
Boost employee morale as well as work environment
9.
Helps to quickly identify the root cause of a problem.
9.
Helps to quickly identify the root cause of a problem.
10. Helps to determine the relationship between root causes
10. Helps to determine the relationship between root causes
of a problem.
of a problem.
11. Can be learned quickly and does not require statistical
11. Can be learned quickly and does not require statistical
analysis to be used.
analysis to be used.
1.

1.

Cost saving
saving
Cost
1. 5S reduces the wastages of tools and materials.
1. 5S reduces the wastages of tools and materials.
2. It cuts down time spent for ordering and saves
2. It cuts down time spent for ordering and saves

time for productive works; 5S is also time

time for productive works; 5S is also time
keeper.
keeper.
3. It can be reduced production time and prevent
3. It can be reduced production time and prevent
late delivery.
late delivery.
4. It contributes positively to safety.
4. It contributes positively to safety.
5. It establishes spacious, comfortable and visually
5. It establishes spacious, comfortable and visually
excellent work place.
excellent work place.
6. It requires faithful compliance to ruling.
6. It requires faithful compliance to ruling.
7. Passage ways are clearly defined, preventing
7. Passage ways are clearly defined, preventing
disorderliness of flow.
disorderliness of flow.

Standardization
Standardization
1. It requires everyone to follow
1. It requires everyone to follow

procedureruling
rulingtotoexecute
executehis
hisduty.
duty.
procedure
2. It makes procedure clear.
2. It makes procedure clear.
3. 5S standardization stabilizes process
3. 5S standardization stabilizes process
work,quality
qualityand
andcost.
cost.
work,
4. It promotes work satisfaction and work
4. It promotes work satisfaction and work
moral.
moral.
5. It provides a clean, bright work
5. It provides a clean, bright work
environment.
environment.

Thank You!
You!

Thank