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Powerpoint Tips and Tricks
Powerpoint Tips and Tricks
foreword
Goal is just to share PowerPoint tips & tricks
You can agree or disagree with some statements
Its just a toolbox
PowerPoint is just a tool. If content is not good, it cannot help
comments are
welcome !
Unrestricted
Jean-Luc
jean.luc.niezette@gmail.com
see PowerPoint 100 pictures
&
PowerPoint 50 templates
comments are
welcome !
Jean-Luc
part 1
next
are
funny
slides
not
!
table of content
1
2
3
4
5
Building blocks
Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts,
tables, charts,
animations
Slide design
Components, slide limits, titles, slide, body, Simplicity, layout
Content
Scope, audience, Schedule, Structure, visualize presentation, Story,
6S
More tips
Advanced tips, templates
1
2
3
4
5
Building blocks
Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts,
tables, charts,
animations
Slide design
Components, slide limits, titles, slide, body, Simplicity, layout
Content
Scope, audience, Schedule, Structure, visualize presentation, Story,
6S
More tips
Advanced tips, templates
switch to
EDIT view
(esc)
10
12
Spacing can be
0,083 Inches
0,079 Inches
13
13
activate ruler
Always activate this feature !
14
14
useful short-keys
ctrl
Select all
f2
Select text
ctrl
Copy
esc
Escape
ctrl
Paste
fn
ctrl
Undo
ctrl
Re-do
ctrl
Save
shift
prt sc
enter
Print screen
Line break
15
15
16
16
17
Unrestricted
18
18
speed
1st S
ctrl
ctrl
A
A
ctrl
ctrl
C
C
ctrl
ctrl
V
V
ctrl
ctrl
Z
Z
ctrl
ctrl
Y
Y
ctrl
ctrl
S
S
f2
f2
90% time
saved !
esc
esc
fn
fn
shift
shift
prt
prt sc
sc
enter
enter
switch to
SLIDE SHOW
20
1h40
20
3h20
1h
10h
1 day
10 days
1
2
3
4
5
Building blocks
Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts,
tables, charts,
animations
Slide design
Components, slide limits, titles, slide, body, Simplicity, layout
Content
Scope, audience, Schedule, Structure, visualize presentation, Story,
6S
More tips
Advanced tips, templates
22
22
23
colors
EXAMPLE
AVOID
24
24
grey level
No difference
when printed
type
type
25
25
26
26
27
27
fonts
Fonts type
EXAMPLE
Bullets
Avoid black or white bullets
Different indentation levels = different
bullets
Be coherent !
Always use same approach for font colors,
font
size, bullets, etc.
Always use same approach for Majuscules,
level 1 (size 18 /
20)
level 2 (size 16 / 18)
level 3 (size 14
16)
AVOID
level 4 (14)
28
28
lines
No line
pt
2 pt
pt Solid
2 pt Solid
pt Dash
2 pt Dash
29
29
useful shapes
text
text
text
text
text
text
text
text
text
text
30
30
1. Select shape
31
31
text
text
text
OK
text
text
text
text
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32
pictures
Most of the time, you just dont need pictures for internal presentations but ju
Dont use pictures found on Internet (for professional use)
Only use PowerPoint Clip Arts (unless you can access specialized images database)
33
34
If correctly chosen
35
Otherwise
36
So think twice
37
clip arts
38
tables
Table
Row 1
Row 2
Row 3
Row 4
Line 1
xxx
xxx
xxx
xxx
Line 2
xxx
xxx
xxx
xxx
Line 3
xxx
xxx
xxx
xxx
Line 4
xxx
xxx
xxx
xxx
Line 5
xxx
xxx
xxx
xxx
39
PowerPoint
40
42
10
8
6
4
2
0
Row 1
Row 2
Row 3
Row 4
Row 5
Row 6
Row 7
Row 8
Row 9
Row...
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44
Go to next slide
&
ress enter after a few second
45
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k b k
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w . w
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y y y
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p p p
q q q
s sb s
d n d
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h / h
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1
2
3
4
5
Building blocks
Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts,
tables, charts,
animations
Slide design
Components, slide limits, titles, slide, body, Simplicity, layout
Content
Scope, audience, Schedule, Structure, visualize presentation, Story,
6S
More tips
Advanced tips, templates
48
48
slide components
Footer
slide number
49
YES
NO
YES
NO
50
51
52
52
size
53
54
Text Box
Text anchor Point = Top
Internal margins (left, right, top, bottom) = 0,1 or 0,05
Word wrap text in Autoshape checked
No other option checked
Adapt margins !
body
Avoid very long text in the body of your presentation especially if it will be
projected to a large audience. Use Increase Paragraph Spacing
command to make the text more readable. Be sure to adapt the text
indentation when you go to a new line. Text must always be aligned. Be
as simple as possible.
Avoid very long text in the body of your presentation especially if it will be
projected to a large audience. Use Increase Paragraph Spacing command
to make the text more readable. Be sure to adapt the text indentation
when you go to a new line. Text must always be aligned. Be as simple as
possible
Avoid very long text
Use
simplicity
2nd S
Goals
Identify improvements for definition & revision of new processes
Keep it simple !
Define impacts on current company structure
Be as simple as possible : go directly to the point
Avoid articles (the, a, ) ; use & instead of and
Never > 2 lines in one paragraph (except for executive summary)
57
58
any
any
any
any
Text
Text
Text
Text
59
any
any
any
any
Text
Text
3. Slide limits
Text
not
respected
6. Shape not
resized
Text
60
61
layout
62
layout
63
1
2
3
4
5
Building blocks
Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts,
tables, charts,
animations
Slide design
Components, slide limits, titles, slide, body, Simplicity, layout
Content
Scope, audience, Schedule, Structure, visualize presentation, Story,
6S
More tips
Advanced tips, templates
64
64
#
attendees
Media
Audience
Content
Timing
3rd S
> 100
Projection
Public
Vision
> 30min
Show
> 50
Both
Customer
Strategy /
Positioning
15 / 20 min
Story
> 10
Paper
Senior Mgt.
Product
presentation
10 min
Standard
< 10
Middle Mgt.
Technical /
Financials
5 min
Facts &
figures
<5
Employees
Status
report
Details
audience
Adapt
to
audience !
66
schedule
5 min
10 min
4th S
15 min
20 min
30 min
1h
67
structure
5th S
its easy
1 slide = 1 idea
(If you cant summarize slide in one sentence, slide is too complex)
68
visualize presentation
1
Introduction
10
Conclusions
69
story
6th S
A presentation is a
STORY
(attract attention)
(no flash-
back)
3. ACTION !!!
(keep public
awake)
4. Suspense & surprises
(retain
interest)
5. Happy
endgood
!
(of course)
Good presentation
needs
Story
70
6S
PowerPoint Summary
1
2
3
4
5
Building blocks
Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts,
tables, charts,
animations
Slide design
Components, slide limits, titles, slide, body, Simplicity, layout
Content
Scope, audience, Timing,Structure, visualize presentation, Story, 6S
More tips
Advanced tips, templates
72
72
73
74
75
Color =
Transparency = 70%
Color =
Transparency = 0%
76
transparency
Transparency allows
Nice effects when correctly used
77
colors effects
78
shadows styles
No
Shadow
Shadow
Style 14
Shadow
Style 17
79
Not OK !
80
5
81
any spacing
Tip :
Use
Paint
82
Chapter 1 title
Description of chapter 1
Chapter 2 title
Description of chapter 2
Chapter 3 title
Description of chapter 3
Chapter 4 title
Description of chapter 4
Chapter 5 title
Description of chapter 5
83
Chapter 1 title
Chapter 2 title
Chapter 3 title
Chapter 4 title
Chapter 5 title
84
Action
Action
Action
Action
1
2
3
4
Domain 2
Action
Action
Action
Action
1
2
3
4
Domain 3
Action
Action
Action
Action
1
2
3
4
Domain 4
Action
Action
Action
Action
1
2
3
4
Unrestricted
85
85
Issue
Owner
Action plan
Timing
Domain
Description issue
DD/MM/YY
Domain
Description issue
DD/MM/YY
Domain
Description issue
DD/MM/YY
Domain
Description issue
DD/MM/YY
Domain
Description issue
DD/MM/YY
Unrestricted
86
86
template : planning
J
Domain 1
Domain 2
Domain 3
Unrestricted
87
87
template : planning
J
Unrestricted
88
88
template : planning
Q1
Q2
Q3
Q4
Action 1
Action 2
Action 3
Action 4
Action 5
Action 6
Action 7
Action 8
Unrestricted
89
89
- Title
Date
(presentation to xxx)
Unrestricted / Internal Use Only /
Confidential
(Name) / Department / (Company)
For information / For decision / For
discussion
Executive summary
Agenda
Scope
Status
Issue(s)
Solution(s)
Requirements / Developments needed Mandatory items on all slides
Risks & opportunities
Slide number
Financials / Figures
Unrestricted / Internal Use Only /
What if NO GO / -30% investments / GO Confidential /
Planning & next steps
Decisions needed
Backup
20 min presentation
with executive summary
90
part 2
show
91
but youre
running out of time
93
same
story
once
again
?
94
no stress !
97
to win
lot of time !
99
100
yo
u
to save time
101
102
t
n
e
t
n
o
c
s
i
h
t
of
l
a
i
r
tuto
103
104
105
take 5
to customize
your toolbar
106
to
k
c
lo
d
i
r
r
e
l
u
107
5 to activate ruler
108
use
few short-keys
109
to win time
110
building blocks
before you start
111
colors
112
black white
113
fonts
114
lines
115
shapes
116
alignments
117
pictures
118
clip-arts
119
tables
120
charts
121
animations
122
slide design
building blocks
before you start
123
components
124
slide limits
125
title
126
body
127
simplicity
128
layout
129
content
slide design
building blocks
before you start
130
scope
131
scope
132
audience
133
schedule
134
structure
1 slide
1 idea
135
visualize
presentati
on
136
ak
ORY
a ST
137
6S
Speed
Simplicity
Scope
Schedule
Structure
Story
138
+ tips
content
slide design
building blocks
before you start
139
advanced
tips
140
and templates
141
142
143
ready to go ?
144
Hope it helps
jean.luc.niezette@gmail.com
145
jean.luc.niezette@gmail.com
see PowerPoint 100 pictures
&
PowerPoint 50 templates
comments are
welcome !
Jean-Luc
146