Professional Documents
Culture Documents
Time Management
Time Management
Time Management:
Time Management:
Objectives:
To provide you an overview about Time Management. You
will learn about the need for time management, how to
manage time, and some tools and tips for managing time.
Take Away:
Understanding Time Management
Time Management Tools
Develop Clear Goals & Objectives
Scheduling
Challenges in Time Management
Once
After twenty-five years in the same
parish, Father O Shaunessey was
saying his farewells at his retirement
dinner. An eminent member of the
congregation - a leading politician had
been
asked
to
make
a
presentation and a short speech, but
was late arriving.
So the priest took it upon himself to
fill the time, and stood up to the
From spending
paradigm
shift: time
to utilising it
From being busy to
achieving results
The 80 / 20 Principle
Typically 80% of unfocussed
effort generates only 20% of
results. The remaining 80% of
results are achieved with only
20% of the effort. Identify
Critical few and the trivial
many .
The 80 / 20 Principle
Keep a Log of Your Task Activity
Delegate
Cardio rhythm.
Minimize switchover
The 80 / 20 Principle
Keep an Active To Do List for Action Planning
Develop
an
List
Trim the List
Organize
Inventory
Crises
Deadline-driven
projects
Important
Meetings &
Reports
Pressing problems
Accidents &
Trivial
Information
Medical
Unnecessary
Emergencies
reports
Unimportant
meetings
Random Phone
calls
Unsolicited emails
Preparation,
Prevention,
Planning
Values
clarification
Personal Growth
Relationship
Building
Irrelevant
phone
Health Initiatives,
calls,
mail,
email
Exercise
& ReEscape
creation
activities
Excessive TV,
Internet,
Relaxation,
Oversleeping
Procrastination,
Project / Assignment
last minute deadline
Sudden Personal /
Professional problem
Falling Sick
Repairing an important
device / machine
Unexpected Events
41.5%
people
Spent time on urgent and
unimportant activities
of
(Quadrant 1, Quadrant 3)
Working Smarter
Time
Management
is
a
structured
method
of
managing time to achieve
both long-term and shortterm goals.
Working Smarter
Working Smarter
1. Set a goal
2. Create a plan
3. Avoid
procrastination
4. Identify
and
acknowledge
distractions
5. Prioritise
6. Monitor progress
Working Smarter
Set a Goal
Goal setting is the first and most important
step in time management.
An effective goal helps you to determine how
much and what type of effort is required to
achieve it.
Working Smarter
Realistic
Time-Bound
Working Smarter
Working Smarter
Working Smarter
Create a Plan
Planning is the second step in managing time. A
plan:
Working Smarter
Avoid Procrastination
Identifying
why
you
are
procrastinating
Working Smarter
Eliminate distractions
Working Smarter
Prioritize
Working Smarter
Monitor Progress
Working Smarter
Vision
Plan
Personal
Organisation
Systems
Commitment
Energy
To achieve something, you must find a vision a larger goal. This helps
minimise the shorter vision directed by your focus on the task. Narrow
focus on the task may not contribute to achieving a larger goal. This is
especially true for work-related goals where you are expected to see the
bigger picture and align to the organisations goals.
You need a plan to turn visions and goals into action. Writing things
down and using some form of planning tool are keys to successful
planning. Remember to review the plan and update it as required. Also,
it is a good idea to plan for high payoff and low-payoff activities for high
and low priorities respectively. This will help you to allocate time
appropriately.
Each
one of us has a different way and level of organising things and
systems around the activities we perform. These personal organisation
systems are reflected in the way we organise our workspace, manage
paperwork, connect with people, and group similar tasks. These systems
contribute to the effectiveness of our time management skills.
Commitment to do something on time is critical to managing time. Most
of us have to a tendency to delay or procrastinate. This is the biggest
roadblock in utilisation of time. If an individual can overcome
procrastination, half the battle of managing time is won.
It is a human tendency to be energetic at some time of the day more
than other times. Everybodys energy cycle is different. While some
people feel more energetic in the early hours of the day, others may
have high energy levels at night. If one can identify own energy levels, it
is easier to plan the day accordingly.
Scheduling
Scheduling
Scheduling
Family:
Work:
Finance:
This area of our lives is critical for
survival, success, and
sustenance. However, many of us
do not end up doing the needful
in this area as we simply do not
find time from work and family.
However, managing ones time
can help find little time needed to
address
this aspects
Long Term
Goals:as well.
Each one of us has some
aspirations and goals, or just
some things that we want to do
in our lives. In the rut of everyday
routine, these goals and
aspirations get ignored as they
never get priority in the list of
things that we need to do. If we
can manage our time well and
prioritise these things, we will get
a way to allocate resources and
achieve these goals.
Thank You..!!